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City Council Meeting
October 24, 2022

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

This meeting will also be conducted by audio and video conference without the requirement of a physically present quorum of the Rock Island City Council due to the disaster declaration issued by Governor Pritzker.


Because of this order related to COVID-19 health concerns affecting the State and the City, the Mayor has determined that an in-person meeting at City Hall with all participants may not be practical or prudent.

Alderpersons and Staff may not all be physically present at City Hall due to the disaster and physical attendance at City Hall may be limited. To participate remotely during the Public Comment or Public Hearing portion of the meeting, please join by phone at 1 401-646-2403‬ PIN: ‪474 798 487‬#


3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Public Comment

7.

Minutes from the October 10, 2022 Study Session and City Council meeting.

Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
Documents:
  1. STUDY SESSION MINUTES - OCTOBER 10, 2022.pdf
  2. MINUTES - OCTOBER 10, 2022 CITY COUNCIL MEETING.pdf
8.

Update Rock Island

9.

An Ordinance regarding a land donation of twenty-three parcels in Southwest Rock Island from Riverstone Group for $1 plus closing costs. (Second Reading)

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
Documents:
  1. CED- PURCHASE OF LAND SW ROCK ISLAND LAND DONATION.pdf
10.

Mayor Thoms will close the regular meeting and open a Public Hearing on a request from Skylar Willingham of Skylight Luxury Lounge LLC for a waiver of the signature requirement to secure a Liquor License at 1325 30th Street.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.

Motion:
Motion whether or not to recommend to the Mayor/Liquor Commissioner to waive the signature requirement as requested and approve the liquor license.
RC
Roll Call vote is needed.
Documents:
  1. CLERK - SKYLIGHT LUXURY LOUNGE LLC PUBLIC HEARING.pdf
11.

Consent Agenda


All items under the Consent Agenda are considered to be routine in nature and will be enacted by a single motion and subsequent roll call vote. There will be no separate discussion of these items unless an Alderperson so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after approval of the Consent Agenda.

a.

ACH payments for the month of September 2022 in the amount of $2,467,857.01.

Documents:
  1. ACH REPORT SEPTEMBER 2022.pdf
b.

Purchase Card claims for the period of August 27 through September 26, 2022 in the amount of $84,252.90.

Documents:
  1. PURCHASE CARD REPORT SEPTEMBER 2022.pdf
c.

Claims for the week of September 30 through October 6, 2022 in the amount of $1,096,429.55; for the week of October 7 through October 13, 2022 in the amount of $1,003,460.34; and payroll for the weeks of September 19 through October 2, 2022 in the amount of $1,612,507.20.

Documents:
  1. CLAIMS - AP 100622.pdf
  2. CLAIMS - AP 101322.pdf
  3. CLAIMS - PAYROLL EXPENSE POSTING REPORT 100722.pdf
d.

Report from the Information Technology Department regarding payment in the amount of $43,894.75 to Azteca Systems LLC of Santy, UT for the Cityworks Online annual support maintenance.

Documents:
  1. CLAIM - IT CITYWORKS ADDENDUM AND MAINTENANCE, CY22-10.pdf
e.

Report from the Public Works Department regarding payment to MSA Professional Services, Davenport, IA in the amount of $38,755.62 for consultant services on the design of the Schwiebert Park marina dock.

Motion:
Motion whether or not to approve Consent Agenda items a through e.
RC
Roll Call vote is needed.
Documents:
  1. CLAIM - PW MSA PROFESSIONAL SERVICES, 2022-178.pdf
12.

Claim - Report from the Public Works Department regarding payment to McClintock Trucking & Excavating, Inc. of Silvis, IL in the amount of $56,464.79 for repairs at multiple locations as part of the Water Service Repair (Project 2526) and Sewer Lateral Repair (Project 2564) programs.

Motion:
Motion whether or not to allow the claim.
RC
Roll Call vote is needed.
Documents:
  1. CLAIM - PW MCCLINTOCK TRUCKING AND EXCAVATING, 2022-173.pdf
13.

Report from the Finance Department regarding bids for audit services from 2022 through 2026, recommending the bid be awarded to Lauterbach & Amen in the amount of $316,000..

Motion:
Motion whether or not to accept the bid as recommended.
RC
Roll Call vote is needed.
Documents:
  1. FINANCE - AUDIT SERVICES BID, 050-22.pdf
14.

Report from the Public Works Department regarding bids for the Motor Fuel Tax-funded reconstruction of 46th Street at 37th Avenue, recommending the bid be awarded to Five Cities Construction Co., Coal Valley, IL in the amount of $442,605.80.

Motion:
Motion whether not to award the bid and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
Documents:
  1. PW - 46TH ST AND 37TH AVE RECONSTRUCTION BID, 2022-177.pdf
15.

Report from the Public Works Department regarding a contract to conduct a Market Analysis for Sunset Marina with Edgewater Resources, Madison, WI in the amount of $24,000.

Motion:
Motion whether or not to authorize the City Manager to execute the contract.
RC
Roll Call vote is needed.
Documents:
  1. PW - SUNSET MARINA MARKET ANALYSIS, 2022-174.pdf
16.

Report from the Public Works Department regarding a contract with HG Green, Cedar Rapids, IA to provide professional services for funding assistance in order to provide standby power for the City's water infrastructure.

Motion:
Motion whether or not to award the contract and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
Documents:
  1. PW - WATER STANDBY POWER CONTRACT, 2022-181.pdf
17.

Report from the Public Works Department regarding an amendment to the existing Intergovernmental Service Agreement (IGSA) with the Rock Island Arsenal.

Motion:
Motion whether or not to approve IGSA Amendment 2 and authorize the Mayor to execute the document.
RC
Roll Call vote is needed.
Documents:
  1. PW - RI ARSENAL IGSA AMENDMENT, 2022-182.pdf
18.

Report from the Information Technology Department regarding a recommendation to authorize the consulting firm Plante Moran, Chicago, IL to conduct an Enterprise Resource Planning (ERP) needs assessment, selection of software, and contract negotiations for City software replacement, in an amount not to exceed $95,220.00.

Motion:
Motion whether or not to authorize the City Manager to execute the agreement.
RC
Roll Call vote is needed.
Documents:
  1. IT - ERP SOFTWARE REPLACEMENT PROJECT, CY22-09.pdf
19.

Report from the Finance Department regarding an adjustment to the CY 2022 budget, increasing the Public Works Department Fleet Service Fund (601) revenue and expense budgets for CY 2022 by $400,000, and decreasing the General Fund (101) expense budget by $400,000.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
Documents:
  1. FINANCE - PW FLEET SERVICES BUDGET ADJUSTMENT, 049-22.pdf
20.

Report from the Finance Department regarding an adjustment to the CY 2022 budget, increasing the General Fund revenue and expense budgets by $8,000 to purchase fencing materials.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
Documents:
  1. FINANCE - PW BUDGET ADJUSTMENT, 051-22.pdf
21.

Report from the Finance Department regarding an adjustment to the CY 2022 budget, increasing the revenues and expenditures of the Illinois Public Health Association Fund (903) by $49,500 as a result of a grant award to the Martin Luther King Jr. Center.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
Documents:
  1. FINANCE - MLK BUDGET ADJUSTMENT, 053-22.pdf
22.

Report from the Community & Economic Development Department regarding the write-off of uncollectible Commercial/Industrial Revolving Loan Fund (CIRLF) Program loans totalling $761,391.69.

Motion:
Motion whether or not to approve the write-off of the uncollectible CIRLF loan balances.
RC
Roll Call vote is needed.
Documents:
  1. CED - CIRLF LOAN WRITE-OFFS.pdf
23.

Report from the Community & Economic Development Department regarding approval of a housing rehabilitation project located at 1830 32nd Street in the amount of $148,402.00.

Motion:
Motion whether or not to approve the project and delegate authority to the City Manager to execute contracts.
RC
Roll Call vote is needed.
Documents:
  1. CED - 1830 32ND ST WHOLE HOUSE REHABILITATION.pdf
24.

Report from the Community and Economic Development Department regarding a resolution establishing a grant pass-through with the Quad Cities Chamber of Commerce.

Motion:
Motion whether or not to adopt the resolution establishing a pass-through for the two stated grants.
RC
Roll Call vote is needed.
Documents:
  1. CED - QCCC GRANT PASS-THROUGH RESOLUTION.pdf
25.

Report from General Administration regarding a resolution declaring support for the Rock Island Regional Port District.

Motion:
Motion whether or not to adopt the resolution as recommended.
RC
Roll Call vote is needed.
Documents:
  1. GENERAL ADMIN - RI REGIONAL PORT DISTRICT RESOLUTION.pdf
26.

Other Business

27.

Motion to Adjourn.

Motion:
Motion to adjourn to November 14, 2022.
RC
Roll Call vote is needed.




This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.