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City Council Meeting

July 27, 2020 

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

As part of his Executive Order in response to Covid-19, #2020-07, section 6, Governor Pritzker announced provisions of the Open Meetings Act requiring in-person attendance by members of a public body are suspended, specifically the requirement that a public body must be physically present and the conditions limiting when remote participation is permitted.


On Friday, June 12, 2020, the Governor signed P.A. 100-640 (SB2135) into law amending the OMA to expressly authorize public bodies to meet remotely without the otherwise required quorum present during a declared public health disaster such as those related to Covid-19. To be in compliance with this amendment, all voting will be done by a roll call vote.

This City Council meeting will be held remotely. The meeting can be viewed on Channel 9 for Mediacom customers living in Rock Island or on the City's YouTube channel: https://www.youtube.com/user/RockislandIL/live. To participate during the Public Comment or Public Hearing portion of the meeting, please join by phone at 1-402-526-0331 and use PIN: 385003242#.
2.

Call to Order

3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Public Comment

7.

Update Rock Island by Mayor Thoms

8.

Minutes of the July 13th, 2020 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
Documents:
  1. MINUTES 071320.pdf
9.

Proclamation declaring July 26, 2020 as Americans with Disabilities Act Awareness Day.

10.

Proclamation encouraging adherence to Public Health recommendations and guidelines related to Covid-19, including the use of face coverings.

11.

Presentation of the June 2020 Keep Rock Island Beautiful Award

12.

Claims

a.

Report from the Public Works Department regarding payment to the State of Illinois for the annual National Pollution Discharge Elimination System permits issued by the Illinois Environmental Protection Agency in the amount of $67,500.00.

b.

Report from the Public Works Department regarding payment to McClintock Trucking and Excavating, Inc., Silvis, IL for the Sewer Lateral Repair Program, Project 2564, for services provided at 4128 27th Avenue - $5,730.79; 1711 21st Street - $13,755.36; 2011 36th Street - $7,062.14; and 2544 28th Avenue - $3,300.67.

c.

Report from the Public Works Department regarding payment to McClintock Trucking and Excavating, Inc., Silvis, IL for the Water Service Repair Program, Project 2526, for services provided at 13 Knoll Court - $598.82; and 4515 16th Avenue - $2,448.37.

Motion:
Motion whether or not to approve claims items a through c as recommended.
RC
Roll Call vote is needed.
d.

Report from the Public Works Department regarding payments #29 and #31 to Civil Constructors, Inc,, East Moline, IL, in the amount of $402,388.47 for the Water Filtration Facility, Project 2760, for services provided January 24 through May 21, 2020. Payment #29 was missed previously and Payment #30 was approved on the June 22nd 2020 City Council Agenda.

Motion:
Motion whether or not to approve claims item d as recommended.
RC
Roll Call vote is needed.
13.

Claims for the week of July 3rd through July 9th, 2020 in the amount of $270,068.74 and for the week of July 10th through July 16th, 2020 in the amount of $515,241.93; and payroll for the weeks of June 29th through July 12th, 2020 in the amount of $1,552,452.43.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
14.

ACH payments for the Month of June, 2020 in the amount of $1,659,338.61.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
15.

Purchase Card Claims for the period of May 27, 2020 through June 26, 2020 in the amount of $52,269.56.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
16.

Report from the Public Works Department regarding the Sourcewell Contract Purchase of Fall Protection equipment, from Grainger, Davenport, IA in the amount of $13,219.00.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding the bids for janitorial services, recommending the three year contract beginning August 1, 2020 be awarded to FBG Service Corp., Rock Island, IL in the amount of $433,818.00.

Motion:
Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
18.

Report from the Community and Economic Development Department regarding a service proposal with ProChamps and the establishment of a Foreclosed and Vacant Property Registry.

Motion:
Motion whether or not to approve the proposal as recommended and direct the City Attorney to develop an ordinance and finalize the service agreement with ProChamps.
RC
Roll Call vote is needed.
19.

Report from the Community and Economic Development Department regarding the sale of City owned real estate described as the western non-contiguous section of 1730 8th Avenue, Parcel #097626, PIN #0735438012, to Ms. Barbara Brown for $1.00 plus closing costs.

Motion:
Motion whether or not to approve the sale of the property as recommended, authorize the City Manager to execute the sale agreement and consider, suspend the rules and pass the ordinance.
RC
Roll Call vote is needed.
20.

Report from the Community and Economic Development Department regarding the sale of City owned property located at the north-east corner of Andalusia Road and the Centennial Expressway, Parcel #11192-3 to the International Union of Operating Engineers, Local 150 for $1.00 plus closing costs.

Motion:
Motion whether or not to approve the sale of the property as recommended, authorize the City Manager to execute the sale agreement and consider, suspend the rules and pass the ordinance.
RC
Roll Call vote is needed.
21.

Report from the Community and Economic Development Department regarding HUD CDBG-Covid partial funding allocations.

Motion:
Motion whether or not to approve the partial funding allocations as recommended and authorize the City Manager to execute the Sub-Recipient Agreements with the listed organizations.
RC
Roll Call vote is needed.
22.

Report from the Finance Department regarding pension assumptions for the Firefighters Pension Fund and the Police Pension Fund.

Motion:
Motion whether or not to approve the pension assumptions as recommended.
RC
Roll Call vote is needed.
23.

Report from the Finance Department regarding an adjustment to the CY 2020 Budget, increasing the Community and Economic Development Fund (Fund 207) expenditures for CY 2020 by $40,000.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
24.

Report from the Mayor's office recommending amendments to the Alcoholic Liquor Ordinance, eliminating Section 3-9, paragraph 1b titled Extended Hours, three o'clock a.m. option, and amending two related paragraphs, specifically Section 3-5, paragraph 10, regarding Annual Training Sessions and Section 3-5, paragraph 11 regarding recording systems.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance changes.
RC
Roll Call vote is needed.
25.

Report from the Mayor's Office recommending amendments to Chapter 8, Division 4, Section 8-232 Vendor Permits and Division 6, Section 8-234, Prohibited Activities, as they pertain to the 3 a.m. alcoholic liquor license extended option.

Motion:
Motion whether or not to consider, suspend the rules and pass the ordinance changes.
RC
Roll Call vote is needed.
26.

Report from the Mayor's Office regarding the appointment of John Wright to the Fire and Police Commission to fill a vacancy.

Motion:
Motion whether or not to approve the appointment as recommended.
RC
Roll Call vote is needed.
27.

Report from the City Clerk's office regarding an Activity permit application from Rock Island High School to hold their annual Homecoming Parade on Friday, September 25, 2020 from 1:30 p.m. to approximately 2:45 p.m.

Motion:
Motion whether or not to approve the event as recommended.
RC
Roll Call vote is needed.
28.

Report from the City Clerk's office regarding an Activity permit application from the Irreverent Warriors to hold a local Silkies Hike on Saturday, August 22nd, 2020 from 8:30 a.m. to 5:00 p.m. as part of their continuing efforts to bring veterans together using humor and camaraderie to improve mental health and prevent veteran suicide.

Motion:
Motion whether or not to approve the event as recommended.
RC
Roll Call vote is needed.
29.

Other Business

30.

Motion to Adjourn


Adjourn to Monday, August 10, 2020.
Motion:
Motion whether or not to adjourn.
RC
Roll Call vote is needed.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.