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City Council Meeting

July 26, 2021

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

This meeting will also be conducted by audio and video conference without the requirement of a physically present quorum of the Rock Island City Council due to the disaster declaration issued by Governor Pritzker.


Because of this order related to COVID-19 health concerns affecting the State and the City, the Mayor has determined that an in-person meeting at City Hall with all participants may not be practical or prudent.

Alderpersons and Staff may not all be physically present at City Hall due to the disaster and physical attendance at City Hall may be limited. To participate remotely during the Public Comment or Public Hearing portion of the meeting, please join by phone at 1-361-247-0098 and use PIN: 978 175 523#.
3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Public Comment

7.

Minutes of the July 12, 2021 Special City Council Meeting and minutes of the July 12, 2021 regular City Council meeting.

Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
8.

Minutes of the July 12, 2021 Executive Session.

Motion:
Motion whether or not to approve the Executive Session minutes.
RC
Roll Call vote is needed.
9.

Update Rock Island

10.

Proclamation declaring Tuesday, August 3, 2021 as National Night Out in the City of Rock Island.

11.

Presentation of the CY 2021 General Obligation Refunding Bonds.

12.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding the HUD CDBG Program Year 2021 Annual Action Plan.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.


Motion:
Motion whether or not to approve the Program Year 2021 Annual Action Plan as submitted.
RC
Roll Call vote is needed.
13.

A Special Ordinance authorizing the sale of City-owned property located at 721 14th Street (Parcel 097454, PIN #0735309006) to Mr. Kenneth Clark for $1,000.00 plus closing costs. (Second Reading)

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
14.

Claims

a.

Report from the Information Technology Department regarding payment in the amount of $10,283.91 to Assetworks LLC of Wayne, PA for renewal of the Fleet and Fuel software annual support maintenance contract.

b.

Report from the Public Works Department regarding payment in the amount of $67,500.00 to the State of Illinois for the annual National Pollution Discharge Elimination system permits issued by the Illinois Environmental Protection Agency.

c.

Report from the Public Works Department regarding payment #5 in the amount of $1,777,193 to Johnson Controls, Moline, IL for services provided from June 1 through July 31, 2021.

Motion:
Motion whether or not to approve Claims Items A through C.
RC
Roll Call vote is needed.
d.

Report from the Public Works Department regarding payment in the amount of $16,224.43 to McClintock Trucking & Excavating, Inc., Silvis, IL for services provided March 22 through March 30, 2021 at 1202 42nd Avenue as part of the Sewer Lateral Repair Program, Project 2564.

Motion:
Motion whether or not to approve Claims Item D.
RC
Roll Call vote is needed.
15.

Claims for the week of July 9 through July 15, 2021 in the amount of $990,432.92; and payroll for the week of June 28 through July 11, 2021 in the amount of $1,570,706.64.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
16.

ACH Payments for the month of June 2021 in the amount of $2,882,297.24.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
17.

Purchase Card Claims for the period of May 27 through June 28, 2021 in the amount of $63,684.75.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
18.

Report from the Public Works Department regarding the purchase of new handheld meter reading tablets in the amount of $11,559.60 from United Systems Inc. (iTron), Benton, KY.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
19.

Report from the Public Works Department regarding a request to negotiate a contract with CDM Smith, Inc., Chicago, IL for assistance in implementing maintenance repairs on the anaerobic digesters at the Main Wastewater Treatment Plant.

Motion:
Motion whether or not to authorize City staff to negotiate a contract with CDM Smith, Inc., for engineering services towards digester maintenance.
RC
Roll Call vote is needed.
20.

Report fromt the Public Works Department regarding a request to negotiate a contract with IMEG Corporation, Rock Island, IL for assistance in implementing the renovation or replacement of the influent pump station at the Southwest Wastewater Treatment Plant..

Motion:
Motion whether or not to authorize City staff to negotiate a contract with IMEG Corporation for engineering services towards pump station renovation or replacement.
RC
Roll Call vote is needed.
21.

Report from the Public Works Department regarding a request to negotiate a contract with CDM Smith, Inc., Chicago, IL for assistance in implementing maintenance repairs on the storage domes at the Water Treatment Plant.

Motion:
Motion whether or not to authorize City staff to negotiate a contract with CDM Smith, Inc for engineering services for maintenance of the storage domes.
RC
Roll Call vote is needed.
22.

Report from the Public Works Department regarding the addition of McClintock Trucking & Excavating, Silvis, IL to the emergency contractor rotation list.

Motion:
Motion whether or not to approve the addition of McClintock Trucking & Excavating to the emergency contractor rotation list.
RC
Roll Call vote is needed.
23.

Report from the Public Works Department regarding a Water Utility rate increase of 5.5% for all user classes each year through 2025.

Motion:
Motion whether or not to approve the Water Utility rate increases; and authorize the City Attorney to draft the appropriate ordinance changes.
RC
Roll Call vote is needed.
24.

Report from the Public Works Department regarding a Wastewater Utility rate increase of 4.5% for all user classes each year through 2025.

Motion:
Motion whether or not to approve the Wastewater Utility rate increase and authorize the City Attorney to draft the appropriate ordinance changes.
RC
Roll Call vote is needed.
25.

Report from the Public Works Department regarding a Storm Water Utility rate increase of $0.34 per year for the average household each year through 2025.

Motion:
Motion whether or not to approve the Storm Water Utility rate increase and authorize the City Attorney to draft the appropriate ordinance changes.
RC
Roll Call vote is needed.
26.

Report from the Finance Department regarding adjustments to the CY 2021 budget, increasing the MLK ILDHS (906) revenues by $105,317 and expenditures by $132,304; increasing the ICJIA revenues by $245,577 and expenditures in by $245,577; and increasing the MLK Activity Fund (901) revenues and expenditures by $25,000.

Motion:
Motion whether or not to approve the budget adjustments as recommended.
RC
Roll Call vote is needed.
27.

Report from the Finance Department regarding the CY 2020 Firefighters and Police Pension Fund Assumptions.

Motion:
Motion whether or not to approve the recommended pension assumptions.
RC
Roll Call vote is needed.
28.

Report from the Community and Economic Development Department regarding a request to amend the parking lot improvement stipulation for the Approved Special Use Permit at 1406, 1412, and 1416 6th Avenue, allowing for two additional years until May 31, 2023 to complete the required improvements to the parking lot.

Motion:
Motion whether or not to approve the requested stipulation revision to allow until May 31, 2023 to make the required surface improvements to the parking lot; and consider the ordinance.
RC
Roll Call vote is needed.
29.

Report from the Mayor's office regarding the appointment of Sara Meyer; and reappointments of Thurgood Brooks, Greggory Hampton, and Janet Lockhart-Johnson to the Human Rights Commission.

Motion:
Motion whether or not to approve the reappointments and appointment as recommended.
RC
Roll Call vote is needed.
30.

Report from the Public Works Department and City Clerk's office regarding a request from Mr. Allen Shay on behalf of CCKMA to use the grassy area in front of the Sunset Marina Office along with parking on Friday, September 10, 2021 from 8:00 a.m. to 10:00 p.m.; to hold their annual Poker Run at Sunset Marina on Saturday, September 11, 2021 from 8:00 a.m. to 10:00 p.m.; and a request for sound amplification.

Motion:
Motion whether or not to approve the events and requests as recommended.
RC
Roll Call vote is needed.
31.

Report from the City Clerk's office regarding a request from Augustana College to use sound amplification on Saturday, August 28, 2021 from 8:00 p.m. to 10:00 p.m. outside the Lower Quad of the campus for an outdoor concert.

Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
32.

Report from the City Clerk's office regarding a request from the Martin Luther King Jr. Center, 630 9th Street, to hold their annual Family Fun Day on Saturday, September 11, 2021 from 8:00 a.m. to 8:00 p.m., with street closures at 9th Street between 6th and 7th Avenues; and a request for sound amplification.

Motion:
Motion whether or not to approve the event and requests as recommended.
RC
Roll Call vote is needed.
33.

Other Business

34.

Executive Session


5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting


Motion:
Motion whether or not to go into Executive Session for the exception cited.
RC
Roll Call vote is needed.
35.

Motion to Adjourn


Motion to adjourn to Monday, August 9, 2021.

RC
Roll Call vote is needed.




 This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.