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City Council Meeting

July 13, 2020 

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

As part of his Executive Order in Response to Covid-19, #2020-07, section 6, Governor Pritzker announced in part that “During the duration of the Gubernatorial Disaster Proclamation, the provisions of the Open Meetings Act, 5ILCS 120, requiring or relating to in-person attendance by members of a public body are suspended. Specifically, (1) the requirement in 5 ILCS 120/2.01 that ‘members of a public body must be physically present’ is suspended; and (2) the conditions in 5 ILCS 120/7 limiting when remote participation is permitted are suspended. Public bodies are encouraged to postpone consideration of public business where possible.”


On Friday, June 12, 2020, the Governor signed P.A. 100-640 (SB 2135) into law, amending the OMA to expressly authorize public bodies to meet remotely without the otherwise required quorum present at the meeting place during a declared public health disaster such as those related to COVID-19.

The City Council meeting will be held remotely. The meeting can be viewed on Channel 9 for Mediacom customers living in Rock Island or on the City's YouTube channel: https://www.youtube.com/user/RockIslandIL/live. To participate during the Public Comment portion of the meeting or the Public Hearing please join by phone at 605-432-8378 and use PIN: 923499491#.
2.

Call to Order

3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Public Comment

7.

Update Rock Island by Mayor Thoms

8.

Minutes of the June 22nd City Council Meeting.

Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
Documents:
  1. MINUTES 062220.pdf
9.

Presentation of the Firefighters Pension Fund and Police Pension Fund Preliminary Actuarial Valuation Results for January 1, 2020 and Assumption Discussion.

10.

Presentation of the Financial Management Report for the First Quarter 2020

11.

Claims

a.

Report from the Human Resources Department regarding payment to David Morrison, Rock Island, IL, in the amount of $17,522.26 for legal services rendered from May 27th through June 29th, 2020.

b.

Report from the Public Works Department regarding payment #6 to Greenspace Associates, Davenport, IA in the amount of $10,700.00 for the 2019/2020 Sod Replacement Program, Project 2141 for services provided from November 11, 2019 through June 11, 2020.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a and b.
RC
Roll Call vote is needed.
c.

Report from the Public Works Department regarding payment to Walter D. Laud, Inc. of East Moline, IL in the amount of $102,456.55 for the 2020 Sidewalk and Pavement Patching Program, project numbers 2140, 2142, 2377, 2411, 2434 and Parks Path, for services provided from May 22nd through June 26th, 2020.


Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims item c.
RC
Roll Call vote is needed.
12.

Claims for the week of June 12th through June 18th, 2020 in the amount of $406,113.47; the week of June 19th through June 25th, 2020 in the amount of $948,400.84; the week of June 26th through July 2, 2020 in the amount of $341,524.14 and payroll for the weeks of June 15th through June 28th, 2020 in the amount of $1,519,483.09.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
13.

Report from the Public Works Department regarding the purchase of one (1) raw water mixer unit from Philadelphia Mixing Solutions, Palmyra, PA in the amount of $19,855.97.


Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
14.

Report from the Community and Economic Development Department regarding the sole source procurement of a new Niton XRF lead testing gun from Thermo Scientific Portable Analytical of Tewksbury, Massachusetts in the amount of $15,665.00.


Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
15.

Report from the Public Works Department regarding the purchase of fire hydrants, cut in valves and valve box parts, recommending the bids be awarded to Ferguson Waterworks of DeKalb, IL for the fire hydrants in the amount of $37,105.80; to Utility Equipment, Bettendorf, IA for the cut in valves in the amount of $37,557.00 and to Core & Main of Washington, IL for the water valve box parts in the amount of $12,462,95.


Motion:
Motion whether or not to approve the bids as recommended and authorize the purchases.
RC
Roll Call vote is needed.
16.

Report from the Community and Economic Development Department regarding the sole procurement purchase of the Neighborly Software Platform in the the amount of $15,600.00.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding the bid to replace the Fluid Management System at the Fleet Services Division, recommending the bid be awarded to RILCO, Inc., Rock Island, IL in the amount of $29,056.59.

Motion:
Motion whether or not to approve the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
18.

Report from the Community and Economic Development Department regarding the sale of City owned real estate located at the eastern 19 1/2 feet of 612 18th Avenue, Parcel 101415, PIN 1603403043, to Ms. Ida Bragg for $313.00 plus closing costs.

Motion:
Motion whether or not to approve the sale of the property as recommended, authorize the City Manager to execute the sale agreement and consider, suspend the rules and pass the ordinance.
RC
Roll Call vote is needed.
19.

Report from the Information Technology Department regarding a 5 year contract agreement with CS Technologies, Eldridge, IA for the Flex Enterprise EIS telephone service.

Motion:
Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
20.

Report from the Human Resources Department regarding an agreement with CMN-RUS, Inc (Metronet) to establish a cable franchise in the City of Rock Island.


Motion:
Motion whether or not to accept the current franchise agreement language developed by the City and Metronet and direct the City Manager to sign the franchise agreement.
RC
Roll Call vote is needed.
21.

Report from the Finance Department regarding an adjustment to the CY 2020 budget, increasing the North 11th Street TIF Budget (Fund 203) for CY 2020 by $24,363.00

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
22.

Report from the Finance Department regarding an adjustment to the CY 2020 budget, increasing the Community and Economic Development Fund (Fund 207) expenditures for CY 2020 by $149.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
23.

Report from the Human Resources Department recommending rescinding City Resolution Number 14-2014 regarding Illinois Municipal Retirement Fund form 6.74 and issuing an updated resolution to be compliant with IMRF audits.

Motion:
Motion whether or not to rescind City Resolution Number 14-2014 and approve the new resolution as recommended.
RC
Roll Call vote is needed.
24.

Report from the Public Works Department regarding a request from Mr. Tom Scott, 2901 47th Avenue for water service outside City Limits.

Motion:
Motion whether or not to approve the request as recommended and authorize staff to coordinate the construction, inspection and connection to the City's water supply; and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
25.

Report from the Traffic and Engineering Department regarding a request for a Handicapped Parking Space in front of the Walton residence at 1029 17th Avenue.

Motion:
Motion whether or not to approve the request as recommended and direct the City Attorney to prepare the necessary paperwork.
RC
Roll Call vote is needed.
26.

Report from the Traffic and Engineering Department regarding a request to ban parking on the east side of 41st Street, between 18th and 20th Avenues.

Motion:
Motion whether or not to approve the request as recommended and direct the City Attorney to prepare the necessary paperwork.
RC
Roll Call vote is needed.
27.

Report from the Traffic and Engineering Department regarding a request to install 4-way Stop Signs at the intersection of 25th Avenue and 29th Street.

Motion:
Motion whether or not to deny the request as recommended.
RC
Roll Call vote is needed.
28.

Report from the Traffic Engineering Committee regarding a request from Quincy Davis of Greater Antioch Baptist Church, for the purpose of placing their parking lot located at 929 14th Street and the parking lots on 10th Avenue between 14th Street and 14 1/2 Street under City ordinance control.


Motion:
Motion whether or not to approve the request and direct the City Attorney to prepare the necessary paperwork.
RC
Roll Call vote is needed.
29.

Report from the Mayor's office regarding the appointments of Tamera Feldon and Steven Andich and the reappointments of Margie Mejia-Caraballo, David Levin, Clayton Peterson and Jason Lopez to the Human Rights Commission.

Motion:
Motion whether or not to approve the appointments and reappointments as recommended.
RC
Roll Call vote is needed.
30.

Other Business

31.

Motion to Adjourn


Adjourn to Monday, July 27, 2020.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.