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City Council Meeting

July 8, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Public Comment

6.

Minutes of the June 24, 2019 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes 062419.pdf
7.

Minutes of the Executive Session of June 24, 2019.

Motion:
Motion whether or not to approve the Executive Session minutes.
8.

Update Rock Island by Mayor Thoms

9.

Presentation of the Financial Management Report for the First Quarter 2019

10.

A Special Ordinance amending Chapter 2, Article VI, Division 7 disbanding the Sunset Marina Boaters' Advisory Committee.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
11.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $15,063.19 to David Morrison of Rock Island, IL for legal services rendered from May 30, 2019 through June 27, 2019.

b.

Report from the Public Works Department regarding payment #1 in the amount of $71,325.00 to Putnam County Painting, Inc. of Mark, IL for the Ridgewood Water Tower Rehabilitiation Project for services provided from May 4, 2019 through May 31, 2019.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a and b.
RC
Roll Call vote is needed.
c.

Report from the Public Works Department regarding payment #21 in the amount of $707,313.44 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from May 23, 2019 through June 20, 2019.

d.

Report from the Public Works Department regarding payment #5 in the amount of $129,629.80 to Langman Construction Inc. of Rock Island, IL for the 2017/2018/2019 Catch Basin and Manhole Program for services provided from May 1, 2019 through June 18, 2019.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items c and d.
RC
Roll Call vote is needed.
12.

Claims for the weeks of June 21 through June 27, 2019 in the amount of $428,342.57 and June 28 through July 3, 2019 in the amount of $336,599.96; and payroll for the weeks of June 17 through June 30, 2019 in the amount of $1,549,982.17.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
13.

Report from the Information Technology and Finance Departments regarding payment in the amount of $17,200.00 to Harris GEMS of Chicago, IL for a critical middleware software update for Harris GEMS, financial software used for all City budgeting and financial reporting.

Motion:
Motion to accept the report and authorize payment as recommended and authorize the City Manager to sign the scope of work for support services to assist with the update.
RC
Roll Call vote is needed.
14.

Report from the Police Department regarding a one-year contract with the Rock Island-Milan School District for the services of the School Resource Officer for the 2019-2020 school year.

Motion:
Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents.
15.

Report from the Police Department regarding a one-year contract with the Rock Island-Milan School District for the services of the High School Resource Officer for the 2019-2020 school year.

Motion:
Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
16.

Report from the Community and Economic Development Department regarding an Ordinance amending Chapter 7 of the Code of Ordinances relating to the housing code, nuisances, and refuse.

Motion:
Motion whether or not to approve the proposed revisions to Chapter 7 as recommended and consider, suspend the rules, and pass the ordinance.
17.

Report from the Community and Economic Development Department regarding an Ordinance amending Chapter 13 of the Code of Ordinances relating to solid waste.

Motion:
Motion whether or not to approve the proposed revisions to Chapter 13 as recommended and consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
18.

Report from the Public Works Department regarding a Resolution appropriating $100,000.00 of Motor Fuel Tax Funds for the 11th Street (US 67) Street Lighting Repairs.

Motion:
Motion whether or not to adopt the resolution as recommended.
RC
Roll Call vote is needed.
19.

Report from the Community and Economic Development Department regarding a Resolution accepting a grant of $40,000.00 from the Illinois Housing Development Authority for abandoned residential properties.

Motion:
Motion whether or not to adopt the resolution as recommended; authorize the Mayor, City Manager, and City Clerk to sign the Certificate of Incumbency; and authorize the City Manager to sign any future agreement subject to minor attorney modifications.
RC
Roll Call vote is needed.
20.

Report from the Traffic Engineering Committee regarding a request from Jeff Whitaker, Principal of Rock Island High School, for the installation of handicapped parking spaces in front of the Rocky Field House from 6:00 p.m. to 6:00 a.m. where the bus stop is located on 25th Avenue.

Motion:
Motion whether or not to approve the installation of two (2) handicapped parking spaces as recommended; with the City paying for labor and equipment and Rock Island High School paying for materials; and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
21.

Report from the City Clerk regarding a request from Allen Shay of CCKMA for a date change for their sound amplification permit from June 22 to Saturday, September 7, 2019 from 6:00 p.m. to 10:00 p.m. at Sunset Marina due to the extreme flooding.

Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
22.

Report from the City Clerk regarding requests from Anthony Sconyers for a street closing of 9th Street between 5th Avenue and 7th Avenue on Friday, August 16, 2019 and Saturday, August 17, 2019 from 11:00 a.m. to 10:00 p.m. for the Jazz and Heritage Festival with sound amplification to be held at the Martin Luther King Jr. Park.

Motion:
Motion whether or not to approve the requests as recommended.
RC
Roll Call vote is needed.
23.

Other Business

24.

Executive Session:


5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives.

5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member.

5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.

Motion:
Motion whether or not to go into closed session for the exceptions cited.
RC
Roll Call vote is needed.
25.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, July 22, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.