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City Council Meeting

June 24, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Public Comment

6.

Minutes of the June 10, 2019 meeting.

Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes 061019.pdf
7.

Update Rock Island by Mayor Thoms

8.

Proclamation declaring July 3, 2019 as Red, White and Boom! Military and Arsenal Appreciation Day.

9.

Presentation of the May 2019 Keep Rock Island Beautiful Award

10.

Presentation of the Auditor's Financial Report for CY 2018

11.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding the HUD CDBG Regional Analysis of the Impediments to Fair Housing Choice.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion:
Motion whether or not to accept and approve the Analysis of Impediments to Fair Housing Choice as submitted.
RC
Roll Call vote is needed.
12.

A Special Ordinance removing the two hour parking zone on the south side of 23rd Avenue between 14th Street and 15th Street.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
13.

A Special Ordinance establishing a handicapped parking space at 1515 7th Street.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
14.

Claims for the weeks of June 7, 2019 through June 13, 2019 in the amount of $1,624,717.11 and June 14, 2019 through June 20, 2019 in the amount of $438,733.29; and payroll for the weeks of June 3, 2019 through June 16, 2019 in the amount of $1,522,462.97.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
15.

ACH payments for the month of April 2019 in the amount of $1,685,324.56 and for the month of May 2019 in the amount of $4,607,858.13.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
16.

Purchase Card Claims for the period of March 27, 2019 through April 26, 2019 in the amount of $59,680.81 and for the period of April 27, 2019 through May 26, 2019 in the amount of $50,186.62.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding the selection of Civil Constructors, Inc. of East Moline, IL to perform the necessary repairs to the superpulsator bay on a time and materials basis with a not to exceed limit of $115,000.00.

Motion:
Motion whether or not to approve the selection of the contractor on a time and materials basis and approve the necessary repairs as recommended.
RC
Roll Call vote is needed.
18.

Report from the Public Works Department regarding bids for survey grade GPS units, recommending the bid be awarded to Precision Midwest of Plainfield, IL in the amount of $21,378.55 for the purchase of a Trimble GNSS Rover.

Motion:
Motion whether or not to award the bid as recommended and approve the purchase.
RC
Roll Call vote is needed.
19.

Report from the Public Works Department and F3 Marina regarding a renewal of the lease agreement with the Coast Guard Auxiliary at Sunset Marina for $1 per year.

Motion:
Motion whether or not to approve the lease agreement as written and recommended and authorize the City Manager to execute the lease agreement.
RC
Roll Call vote is needed.
20.

Report from the City Clerk regarding a Resolution approving the partial release of Executive Session minutes and the destruction of audio recordings for the same Executive Session meetings.

Motion:
Motion whether or not to approve the partial release of Executive Session minutes as recommended and adopt the resolution.
21.

Report from the Finance Department regarding the Comprehensive Annual Financial Report (CAFR) and other audit documents for the fiscal year beginning January 1, 2018 and ending December 31, 2018.

Motion:
Motion whether or not to approve the audit documents as recommended.
RC
Roll Call vote is needed.
22.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget increasing the Martin Luther King's Department of Human Services (906) expenditures by $37,923.82 in order to expend unused and increased grant funds.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
23.

Report from the Public Works Department and F3 Marina regarding boater fee credits at Sunset Marina for current 2019 leaseholders due to extreme flood issues.

Motion:
Motion whether or not to approve the credits as recommended.
RC
Roll Call vote is needed.
24.

Report from the Public Works Department and F3 Marina regarding a recommendation to disband the Sunset Marina Boaters' Advisory Committee.

Motion:
Motion whether or not to approve disbanding the Sunset Marina Boaters' Advisory Committee as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
25.

Report from the Community and Economic Development Department regarding a request from Saratoga Capital for a third extension to their development agreement until December 31, 2019 to obtain the property and to complete the project with all code compliance issues resolved and receive a occupancy permit no later than June 30, 2020.

Motion:
Motion whether or not to extend the agreement and refer to the City Attorney to prepare the appropriate documents for execution by the City Manager.
RC
Roll Call vote is needed.
26.

Report from the Mayor regarding designation of Mayor Pro Tem.

Motion:
Motion to nominate a Council member as Mayor Pro Tem for the next year.
27.

Report from the City Clerk regarding a Plaza Activity / Event application from Steve's Old Time Tap for the 8th annual CCKMA Car & Bike Show on Sunday, August 18, 2019 from 11:00 a.m. to 5:00 p.m. with street closures of 17th Street between 2nd Avenue and 3rd Avenue and 3rd Avenue between 17th Street and 18th Street; a request for the outdoor consumption of alcohol in the fenced-in area in the adjacent parking lots; a request for sound amplification; and a request for the waiver of the permit fee since the event is a charitable fundraiser.

Motion:
Motion whether or not to approve the event & requests as recommended including the street closures & waiver of the fee, subject to complying with all Plaza & liquor license regulations & subject to being closed down early if complaints are received.
RC
Roll Call vote is needed.
28.

Report from the City Clerk regarding a request from The Daiquiri Factory for an additional day (September 29, 2019) in their September concert series on the Plaza.

Motion:
Motion whether or not to approve the request as recommended including the outdoor sale and consumption of alcohol, subject to complying with all Plaza and liquor license regulations and subject to being closed down early if complaints are received.
RC
Roll Call vote is needed.
29.

Report from the City Clerk regarding a request for sound amplification from the Rock Island Public Library for their summer reading celebration on Thursday, June 27 from noon to 3:00 p.m.

Motion:
Motion whether or not to approve the request and fee waiver as recommended.
RC
Roll Call vote is needed.
30.

Report from the City Clerk regarding a request for sound amplification from First Baptist Church on Saturday, July 13, 2019 from 10:00 a.m. to 3:00 p.m. for their community outreach event on church grounds at 3020 30th Street.

Motion:
Motion whether or not to approve the sound amplification permit as recommended.
RC
Roll Call vote is needed.
31.

Other Business

32.

Executive Session:

5 ILCS 120/2: (5) The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.

The exemption in this section regarding the acquisition of real property only applies if public agencies are discussing formulating the terms of an offer to purchase specific real estate or discussing the seller’s terms, or if they are considering strategy for obtaining specific real estate. People ex rel. Ryan v. Villa Park, 212 Ill. App. 3d 187, 156 Ill. Dec. 406, 570 N.E.2d 882, 1991 Ill. App. LEXIS 595 (Ill. App. Ct. 2d Dist. 1991).
Motion:
Motion whether or not to go into Executive Session for the exception cited.
RC
Roll Call vote is needed.
33.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, July 8, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.