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City Council Meeting
June 22, 2020 

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

As part of his Executive Order in Response to Covid-19, #2020-07, section 6, Governor Pritzker announced in part that “During the duration of the Gubernatorial Disaster Proclamation, the provisions of the Open Meetings Act, 5ILCS 120, requiring or relating to in-person attendance by members of a public body are suspended. Specifically, (1) the requirement in 5 ILCS 120/2.01 that ‘members of a public body must be physically present’ is suspended; and (2) the conditions in 5 ILCS 120/7 limiting when remote participation is permitted are suspended. Public bodies are encouraged to postpone consideration of public business where possible.”



On Friday, June 12, 2020, the Governor signed P.A. 100-640 (SB 2135) into law, amending the OMA to expressly authorize public bodies to meet remotely without the otherwise required quorum present at the meeting place during a declared public health disaster such as those related to COVID-19.

The City Council meeting will be held remotely. The meeting can be viewed on Channel 9 for Mediacom customers living in Rock Island or on the City's YouTube channel: https://www.youtube.com/user/RockIslandIL/live. To participate during the Public Comment portion of the meeting or the Public Hearing please join by phone at 1-470-285-4411 and use PIN 908353684#.
2.

Call to Order

3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Public Comment

7.

Update Rock Island by Mayor Thoms

8.

Minutes of the June 8th, 2020 City Council Meeting.

Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
Documents:
  1. MINUTES 060820.pdf
9.

Proclamation resolving to stand with those who seek to constructively address racial disparity and inequity in all its forms.

Documents:
  1. PROCLAMATION ADDRESSING RACIAL DISPARITY AND INEQUITY.pdf
10.

Presentation of the Auditor's Financial Report for CY 2019

Documents:
  1. REVIEW OF 12-31-19 AUDIT AND RELATED REPORTS.pdf
11.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding Community Antenna Television Systems and granting a cable franchise to CMN-RUS, Inc. (Metronet) pursuant to Illinois Municipal Code (65 ILCS 5/11-42-11).


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion:
Motion whether or not to grant a cable franchise to Metronet pursuant to the Municipal Code listed
RC
Roll Call vote is needed.
Documents:
  1. PUBLIC HEARING - COMMUNITY ANTENNA TELEVISION SYSTEMS.pdf
12.

A Special Ordinance amending two previously amended Special Ordinances granting a Special Use Permit for Igor's Bistro, 3055 38th Street.

Motion:
Motion whether or not to consider, suspend the rules and pass the ordinance.
RC
Roll Call vote is needed.
Documents:
  1. SPECIAL ORDINANCE - IGORS BISTRO, 3055- 38th Street.pdf
13.

Claims

a.

Report from the Human Resources Department regarding payment for a General Liability claim in the amount of $7,548.85 to Midwest Complete Construction.

Motion:
Motion whether or not to accept the report and authorize payment as recommended for Claims item a.
RC
Roll Call vote is needed.
Documents:
  1. CLAIM - GENERAL LIABILITY, MIDWEST COMPLETE.pdf
b.

Report from the Public Works Department regarding payment in the amount of $256,253.76 to Walter D. Laud, Inc. East Moline, IL for services provided from April 2nd through May 22nd, 2020 on Project Numbers 2140, 2142, 2377, 2411, 2434 and Park Paths as part of the Sidewalk and Pavement Patching Program.

Documents:
  1. CLAIM - WALTER D. LAUD, INC FOR SIDEWALK AND PAVEMENT PATCHING PROGRAM, 2020-097.pdf
c.

Report from the Public Works department regarding payment #28 in the amount of $316,366.47 to Civil Constructors, Inc. East Moline, IL for services provided January 24th through May 21st, 2020 at the Water Filtration Facility.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items b and c.
RC
Roll Call vote is needed.
Documents:
  1. CLAIM - CIVIL CONSTRUCTORS FOR WATER FILTRATION FACILITY, 2020-093.pdf
14.

Claims for the week of May 29th through June 4th, 2020 in the amount of $701,432.99 and the week of June 5th through June 11th, 2020 in the amount of $351,784.95. and Payroll for the weeks of June 1st through June 14th, 2020 in the amount of $1,540,871.64.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
Documents:
  1. AP CHECK REGISTER 060420.pdf
  2. AP CHECK REGISTER 061120.pdf
  3. PAYROLL EXPENSE POSTING REPORT 061920.pdf
15.

ACH payments for the Month of May, 2020 in the amount of $2,014,745.41.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
Documents:
  1. ACH REPORT MAY 2020.pdf
16.

Purchase Card Claims for the Periods of March 27th through April 27th, 2020 in the amount of $41,003.61 and April 28 through May 26, 2020 in the amount of $42,052.08.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
Documents:
  1. PURCHASE CARD REPORT APRIL 2020.pdf
  2. PURCHASE CARD REPORT MAY 2020.pdf
17.

Report from the Public Works Department regarding bids for the 2020 Weed Spraying Contract, recommending the two year contract be awarded to JIMAX Landscape, LLC from Peoria, IL in the amount of $44,503.81 ($18,698.84 for year one and $25,804.97 for year two).

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
Documents:
  1. BID - 2020 WEED SPRAYING CONTRACT.pdf
18.

Report from the Martin Luther King Center recommending extending the current contract with Enterprise Community Partners, Inc. for consulting services regarding stakeholders, needs, and opportunities in the City's West Corridor through December 31, 2020.

Motion:
Motion whether or not to extend the current contract and authorize the City Manager to execute the extension agreement, subject to the total cost, fees and expenditure caps listed on the original contract.
RC
Roll Call vote is needed.
Documents:
  1. CONTRACT - ENTERPRISE COMMUNITY PARTNERS, MLK CONSULTING SERVICES.pdf
19.

Report from the Finance Department regarding the Comprehensive Annual Financial Report (CAFR) and other audit documents for the fiscal year beginning January 1, 2019 and ending December 31, 2019.

Motion:
Motion whether or not to approve the audit documents as recommended.
RC
Roll Call vote is needed.
Documents:
  1. FINANCE - CY 2020 AUDIT APPROVAL (CY 2019) 028-20.pdf
20.

Report from the Mayor's office regarding the designation of a Mayor Pro Tem.

Motion:
Motion to nominate a Council member as Mayor Pro Tem for the next year.
RC
Roll Call vote is needed.
Documents:
  1. MAYOR PRO TEM DESIGNATION.pdf
21.

Report from the City Clerk's office regarding a request from Noel Reyes Cortes for a street closing of 5th Avenue between 11th and 10th Streets on Saturday, July 11th, 2020 from 3 p.m. to 10 p.m. to have an outdoor birthday party.

Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
Documents:
  1. REYES CORTES STREET CLOSING REQUEST.pdf
22.

Other Business

23.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, July 13th, 2020.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.