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City Council Meeting

June 10, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Public Comment

6.

Minutes of the May 13, 2019 and May 20, 2019 meetings.

Motion:
Motion whether or not to approve the minutes as printed.
7.

Minutes of the Executive Session of May 20, 2019.

Motion:
Motion whether or not to approve the Executive Session minutes.
8.

Update Rock Island by Mayor Thoms

9.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding the HUD CDBG 2019-2023 Consolidated Plan and Program Year 2019 Annual Action Plan.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion:
Motion whether or not to accept and approve the 2019-2023 Consolidated Plan and Program Year 2019 Annual Action Plan as submitted.
RC
Roll Call vote is needed.
10.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding the HUD CDBG Regional Analysis of Impediments to Fair Housing Choice.


Mayor Thoms will close the Public Hearing and reconvene the regular meeting.
11.

An Ordinance amending Chapter 4, Article I of the Code of Ordinances regarding the Building Fee Schedule.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
12.

An Ordinance amending Chapter 7, Article III, Section 7-41 of the Code of Ordinances regarding the License Fee Schedule for food service establishments and retail food stores.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
13.

A Special Ordinance for the removal of traffic control signals at the intersection of 20th Street and 7th Avenue and replaced with two-way stop signs for north and southbound approaches at the intersection.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
14.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $16,205.46 to David Morrison of Rock Island, IL for legal services rendered from February 6, 2019 through May 31, 2019.

Documents:
  1. May 2019 061019.pdf
b.

Report from the Public Works Department regarding payment #1 in the amount of $45,135.00 to Sterling Commercial Roofing of Sterling, IL for the Raw Water Pumping Facility Roof Replacement Project for services provided from January 5, 2019 through April 30, 2019.

c.

Report from the Public Works Department regarding payment in the amount of $22,725.00 to Xylem Dewatering Solutions, Inc. of Chicago, IL for the rental of pumps during the flood for services provided from April 10 through May 7, 2019.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a through c.
RC
Roll Call vote is needed.
d.

Report from the Public Works Department regarding payment #2 and final in the amount of $41,045.97 to Langman Construction, Inc. of Rock Island, IL for the 2018/2019 MFT Funded Parkway Repair Project for services provided from January 5, 2019 through April 26, 2019.

e.

Report from the Public Works Department regarding payment #20 in the amount of $1,046,320.93 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from April 26, 2019 through May 23, 2019.

f.

Report from the Public Works Department regarding payment in the amount of $14,815.02 to Valley Construction Company, Inc. of Rock Island, IL for an emergency water main repair on 11th Avenue and 51st Street.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items d through f.
RC
Roll Call vote is needed.
15.

Claims for the weeks of May 17 through May 23 in the amount of $1,634,669.88, May 24 through May 30 in the amount of $285,322.52 and May 31 through June 6 in the amount of $304,225.22; and payroll for the weeks of May 5, 2019 through May 19, 2019 in the amount of $1,492,552.70 and the weeks of May 20, 2019 through June 2, 2019 in the amount of $1,516,671.65.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
16.

Report from the Public Works Department regarding bids for the 2019 Payment Marking Program, recommending the bid be awarded to Precision Pavement Marking of Pingree Grove, IL in the amount of $164,450.00.

Motion:
Motion whether or not to award the bid as recommended; authorize the City Manager to execute the contract documents; and authorize the Public Works Department to execute the necessary change orders.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding bids for the 12th Street Sanitary, between 3rd Avenue and Alley to the North Project, recommending the bid of McClintock Trucking & Excavating, Inc. be rejected and the bid be awarded to Langman Construction, Inc. of Rock Island, IL in the amount of $42,022.18.

Motion:
Motion whether or not to reject the bid of McClintock Trucking & Excavating, Inc.; award the bid as recommended; and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
18.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget increasing the Martin Luther King Jr. Activity Fund (901) by $27,471.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
19.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget increasing the CED Loans Fund (583) expenditures by $105,000.00 in order to comply with the executed agreements.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
20.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget increasing the Water Fund (501) expenditures by $115,000.00 in order to complete the necessary repairs to the Superpulsator.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
21.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget increasing the North 11th Street TIF Fund (203) expenditures by $50,000.00 in order to complete the Sanitary Sewer Extension Project.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
22.

Report from the Traffic Engineering Committee regarding a request from Jeff Whitaker, Principal of Rock Island High School, for the removal of the "2 Hour Parking" zone on 23rd Avenue between 14th Street and 15th Street.

Motion:
Motion whether or not to deny the request as recommended or alternatively, motion to approve the request as made and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
23.

Report from the Traffic Engineering Committee regarding a request for the installation of a handicapped parking space at 1515 7th Street.

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
24.

Report from the Mayor regarding appointments to the Labor Day Parade Advisory Committee, the Human Rights Commission, the Rock Island Housing Authority, the Water Pollution Control Commission, and the Property Maintenance Board of Appeals; and reappointments to the Human Rights Commission, the Rock Island Housing Authority, the Liquor Control Commission, the Stormwater Board of Appeals, and the Ethics Commission.

Motion:
Motion whether or not to approve the appointments and reappointments as recommended.
25.

Report from the City Clerk regarding a Plaza Activity / Event application for the Rock Island Grand Prix to be held on Saturday, August 31, 2019 from 8:00 a.m. to 6:00 p.m. and on Sunday, September 1, 2019 from 8:00 a.m. to 9:00 p.m.; a request to close 2nd, 3rd, and 4th Avenues between 17th and 20th Streets, close 17th, 18th, 19th, and 20th Streets north of 5th Avenue and south of 1st Avenue, and close 4th Avenue at 24th Street from Friday, August 30, 2019 at 5:00 p.m. to Monday, September 2, 2019 at 6:00 a.m.; a request to use a portion of Parking Lot C from Wednesday, August 28, 2019 through Monday, September 2, 2019 for the storage of equipment; and a request for a waiver of the permit fee.

Motion:
Motion whether or not to approve the event and requests as recommended including street closings and the waiver of the permit fee.
RC
Roll Call vote is needed.
26.

Report from the City Clerk regarding a Plaza Activity / Event application from Kyle Peters of The Daiquiri Factory for a summer concert to be held on September 27 and 28, 2019 from 6:00 p.m. to 12:30 a.m.

Motion:
Motion whether or not to approve the event & requests as recommended including the outdoor sale and consumption of alcohol, subject to complying with all Plaza and liquor license regulations and subject to being shut down early if complaints are received.
RC
Roll Call vote is needed.
27.

Report from the City Clerk regarding requests from NaToshia LeShoure for a street closing of 3rd Avenue between 21st Street and 22nd Street with sound amplification on Saturday, June 22, 2019 from 1:00 p.m. to 9:00 p.m. for the "after party" for the QC Unity Pride Parade.

Motion:
Motion whether or not to approve the requests as recommended.
RC
Roll Call vote is needed.
28.

Report from the City Clerk regarding a request from Noel Reyes for a street closing of 5th Avenue from the Reyes driveway to 11th Street for a birthday party on Saturday, June 29, 2019 from noon to 10:00 p.m.

Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
29.

Other Business

30.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, June 24, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.