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6:45 p.m.  Oath of Office - Alderman Mark Poulos

City Council Meeting

May 20, 2019

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the Executive Session of May 13, 2019.

Motion:
Motion whether or not to approve the Executive Session minutes.
6.

Update Rock Island by Mayor Thoms

7.

Presentation of the April 2019 Keep Rock Island Beautiful Award

8.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding the HUD CDBG Program Year 2018 Consolidated Annual Performance Report.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion:
Motion whether or not to accept and approve the Program Year 2018 Consolidated Annual Performance Report as submitted.
RC
Roll Call vote is needed.
9.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding the HUD CDBG 2019-2023 Consolidated and Annual Action Plans.


Mayor Thoms will close the Public Hearing and reconvene the regular meeting.
10.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $4,280.66 to ServPro of Davenport, IA for a general liability claim.

Documents:
  1. ServPro 052019.pdf
b.

Report from the Human Resources Department regarding payment in the amount of $13,964.00 to MidAmerica Basement Systems of Davenport, IA for a general liability claim.

Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a and b.
RC
Roll Call vote is needed.
c.

Report from the Public Works Department regarding payment #19 in the amount of $673,292.31 to Civil Constructors, Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from March 21, 2019 through April 25, 2019.

Motion:
Motion whether or not to accept the report and authorize payment as recommended.
RC
Roll Call vote is needed.
11.

Claims for the week of May 10 through May 16 in the amount of $528,186.92.

Motion:
Motion whether or not to allow the claims.
RC
Roll Call vote is needed.
12.

ACH payments for the month of March 2019 in the amount of $1,709,028.26.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
13.

Purchase Card Claims for the period of February 27, 2019 through March 26, 2019 in the amount of $59,031.76.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
14.

Report from the Human Resources Department regarding the Self Insurance Program for 2019-2020, recommending approval of the self insurance package recommended by Arthur J. Gallagher and recommending approval of payment to Arthur J. Gallagher in the amount of $409,154.00 for the insurance renewals.

Motion:
Motion whether or not to approve the self insurance package and approve payment for the insurance renewals as recommended.
RC
Roll Call vote is needed.
15.

Report from the Public Works Department regarding the sole source purchase of replacement chains for the Wastewater Treatment Plant fine screens from Headworks International Inc. of Houston, TX in the amount of $82,562.77.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
16.

Report from the Public Works Department regarding bids for a traffic detection system, recommending the bid be awarded to Gridsmart Technologies of Knoxville, TN in the amount of $18,261.00 for the Gridsmart Traffic Control System.

Motion:
Motion whether or not to award the bid as recommended and authorize the purchase.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding a Project Development Agreement with Johnson Controls, Inc. of Arlington Heights, IL for the development of a performance contract for energy capital improvement projects.


Note: This item was postponed from the April 22, 2019 Council meeting after a motion to reconsider the agenda item.
Motion:
Motion whether or not to enter into the project development agreement as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
18.

Report from the Public Works Department regarding an Intergovernmental Agreement with the City of Moline to provide refuse collection and disposal for the Rock Island Arsenal.

Motion:
Motion whether or not to approve the intergovernmental agreement as recommended and authorize the Mayor to execute the contract.
RC
Roll Call vote is needed.
19.

Report from the Community and Economic Development Department regarding the CY 2019 One Year Funding Agreement between the City of Rock Island and the Community Caring Conference for services to be provided in an amount not to exceed $10,000.00.

Motion:
Motion whether or not to approve the terms of the agreement as recommended and authorize the City Manager to execute the agreement subject to any minor City Attorney modifications.
RC
Roll Call vote is needed.
20.

Report from the Community and Economic Development Department regarding the sale of City-owned property at 1716 5th Street to Diann Johnson for $5.00 plus closing costs.

Motion:
Motion whether or not to approve the purchase agreement as recommended; authorize the City Manager to execute the contract documents; and consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
21.

Report from the Community and Economic Development Department regarding the sale of City-owned property Parcel 103058 to Duane and Joy Hill for $858.00 plus closing costs.

Motion:
Motion whether or not to approve the purchase agreement as recommended; authorize the City Manager to execute the contract documents; and consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
22.

Report from the Finance Department regarding an adjustment to the CY 2019 Budget increasing the Downtown TIF Fund (201) expenditures by $100,000.00 in order to comply with the executed agreement with 2nd Avenue Investment Group, Inc.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
23.

Report from the City Attorney regarding procedural rules for City Council meetings.

Motion:
Motion whether or not to adopt the proposed rules as recommended.
RC
Roll Call vote is needed.
24.

Report from the Information Technology Department regarding an amendment to the cellular phone stipend policy for mobile devices.

Motion:
Motion whether or not to adopt the stipend policy amendment as recommended and authorize the City Manager to establish a $20/month mobile device reimbursement stipend.
RC
Roll Call vote is needed.
25.

Report from the Community and Economic Development Department regarding revisions to the Code of Ordinances: Chapter 4, Article 1 relating to building permit fees.

Motion:
Motion whether or not to approve the proposed revisions to the building permit fees as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
26.

Report from the Community and Economic Development Department regarding revisions to the Code of Ordinances: Chapter 7, Article III relating to food and beverage license fees.

Motion:
Motion whether or not to approve the proposed license fee increases as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
27.

Report from the Community and Economic Development Department regarding terms of a Food and Beverage Tax rebate agreement with Jaswinder Singh for the development of a Save More grocery store at 625 26th Street in an amount not to exceed $50,000.00.

Motion:
Motion whether or not to approve the terms as recommended; direct staff to work with legal counsel to draft a development agreement subject to minor modifications by the City Attorney; and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
28.

Report from the Traffic Engineering Committee regarding a request from James Cox to remove the traffic signals at the intersection of 20th Street and 7th Avenue and replace them with 4-way stop signs.

Motion:
Motion whether or not to approve the traffic signal removal and the installation of a 2-way stop control for north and southbound approaches on 20th Street at the 7th Avenue intersection as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
29.

Report from the City Clerk regarding 2019 event requests from Jason Parris of Wake Brewing for outdoor entertainment with sound amplification and the outdoor sale and consumption of alcohol in the fenced-in area at 2529 5th Avenue.

Motion:
Motion whether or not to approve the requests as recommended subject to complying with all liquor license regulations and subject to being shut down early if complaints are received.
RC
Roll Call vote is needed.
30.

Report from the City Clerk regarding a Plaza Activity / Event application from Randy Flowers of the Rock Island County NAACP for a Juneteenth CommUNITY Celebration on Wednesday, June 19, 2019 from 5:00 p.m. to 9:00 p.m.

Motion:
Motion whether or not to approve the Plaza event as recommended.
RC
Roll Call vote is needed.
31.

Report from the City Clerk regarding requests from Pastor Lynda Sargent of Heart of Hope Ministries for a street closing of 19th Street between 8th Avenue and 9th Avenue along with sound amplification for a block party to be held on Saturday, June 22, 2019 from noon to 2:00 p.m.

Motion:
Motion whether or not to approve the requests as recommended.
RC
Roll Call vote is needed.
32.

Other Business / Public Comment

33.

Executive Session:


5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives.

5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member.
Motion:
Motion whether or not to go into Executive Session for the exceptions cited.
RC
Roll Call vote is needed.
34.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, June 10, 2019.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.