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City Council Meeting
April 13, 2020

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

As part of his Executive Order in Response to Covid-19, #2020-07, section 6, Governor Pritzker announced in part that “During the duration of the Gubernatorial Disaster Proclamation, the provisions of the Open Meetings Act, 5ILCS 120, requiring or relating to in-person attendance by members of a public body are suspended. Specifically, (1) the requirement in 5 ILCS 120/2.01 that ‘members of a public body must be physically present’ is suspended; and (2) the conditions in 5 ILCS 120/7 limiting when remote participation is permitted are suspended. Public bodies are encouraged to postpone consideration of public business where possible.”


The City Council meeting will be held remotely. The meeting can be viewed on Channel 9 for Mediacom customers living in Rock Island or on the City's YouTube channel: https://www.youtube.com/user/RockIslandIL/live. To participate during the Public Comment portion of the meeting or the Public Hearing please join by phone at 423-720-0206 and use PIN: 382 775 792#. When phoning in, please mute your phone until called upon to speak.
2.

Call to Order

3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Minutes of the March 23, 2020 meeting.


Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. MINUTES 032320.pdf
7.

Public Comment

8.

Update Rock Island by Mayor Thoms

9.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding a request for a Special Use Permit by Michael Whiteside of Whiteside Hospitality, LLC to operate a bar at at 3737 14th Avenue.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion:
Motion whether or not to approve the request as recommended, including the stipulations as stated
RC
Roll Call vote is needed.
Documents:
  1. SPECIAL USE PERMIT FOR 3737 14TH AVENUE FOR WHITESIDE PROJECT.pdf
10.

An Ordinance for the reallocation of the 2020 Home Rule Volume Cap in the amount of $3,956.190.00 to the Quad Cities Regional Economic Development Authority for economic development and housing projects.


Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
Documents:
  1. QCREDA - CEDING OF PRIVATE ACTIVITY BONDING CAP.pdf
11.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $12,102.43 to David Morrison of Rock Island, IL for legal services rendered from February 24,2020 through March 18th, 2020.

Documents:
  1. CITY ATTORNEY MARCH BILLING STATEMENT.pdf
b.

Report from the Human Resources Department regarding payment in the amount of $3,380.44 to Johnny Fisher of Rock Island, Illinois, for a general liability claim.


Documents:
  1. GENERAL LIABILITY CLAIM - J. FISHER.pdf
c.

Report from the Public Works Department regarding payment in the amount of $3,300.00 to John Robert Westpfahl of Milan, Illinois for the annual Land Set Aside contract.


Documents:
  1. 2020-038 PAYMENT - LAND SENT ASIDE TO JOHN ROBERT WESTPFAHL.pdf
d.

Report from the Public Works Department regarding payment in the amount of $18,799.25 to Crawford Company of Rock Island, IL for an emergency water main repair at 3417 11th Street.


Documents:
  1. 2020-044 PAYMENT - EMERGENCY WATER MAIN REPAIR - CRAWFORD.pdf
e.

Report from the Public Works Department regarding payment #3 and final in the amount of $9,041.09 to Utility Dynamic Corp, of Oswego, IL for services provided from February 22, 2020 through March 15, 2020 as part of the 11th Street Sidewalk and Lighting Repairs, Project 2822.


Motion:
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a through e.
RC
Roll Call vote is needed.
Documents:
  1. 2020-049 PAYMENT - SIDEWALK AND LIGHTING REPAIRS - UTILITY DYNAMIC CORP.pdf
12.

Claims for the week of March 20, 2020 through March 26, 2020 in the amount of $314,167.12; for the week of March 27, 2020 through April 2, 2020 in the amount of $403,426.24; for the week of April 3, 2020 through April 9, 2020 in the amount of $712,206.46, and payroll for the period of March 9, 2020 through March 22, 2020 in the amount of $1,482,262.90.


Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
Documents:
  1. AP CHECK REGISTER 032620.pdf
  2. AP CHECK REGISTER 040220.pdf
  3. AP CHECK REGISTER 040920.pdf
  4. PAYROLL EXPENSE POSTING REPORT 032720.pdf
13.

Report from the Public Works Department regarding Intergovernmental Support Agreement (IGSA) with the Rock Island Arsenal, recommending proceding with the development of the proposed extensions.

Motion:
Motion whether or not to approve the request as recommended and authorize the Public Works Director to proceed with the development of the IGSA agreement with the Rock Island Arsenal
RC
Roll Call vote is needed.
Documents:
  1. 2020-042 ROCK ISLAND ARSENAL INTERGOVERNMENTAL SUPPORT AGREEMENT.pdf
14.

Report from the Public Works Department regarding bids for the 2020 Tree Trimming and Removal Contract, recommending the contract be awarded to Advantage Tree Services of Davenport, Iowa in the amount of $76,231.42.


Motion:
Motion whether or not to award the bid as recommended; authorize the City Manager to execute the contract documents; and authorize the Public Works Department to execute the necessary change orders.
RC
Roll Call vote is needed.
Documents:
  1. 2020-055 TREE TRIMMING AND REMOVAL CONTRACT - 2020.pdf
15.

Report from the Public Works Department regarding the purchase of two new Automated Refuse Packers for the Fleet Services Division in the amount of $452,882.00 from Elliott Equipment Co. of Davenport, IA.


Motion:
Motion whether or not to award the bid and authorize the purchase as recommended.
RC
Roll Call vote is needed.
Documents:
  1. 2020-054 AUTOMATED REFUSE PACKER PURCHASE.pdf
16.

Report from the Public Works Department regarding a request to declare truck number 3333, a 2000 Ford F350, as surplus.


Motion:
Motion whether or not to declare truck number 3333 as surplus, and to authorize disposal of the surplus vehicle in a manner that will be advantageous to the City of Rock Island.
RC
Roll Call vote is needed.
Documents:
  1. 2020-053 DECLARATION OF SURPLUS - VEHICLE 3333.pdf
17.

Report from the Finance Department regarding an adjustment to the CY 2020 budget for the Community & Economic Development Department in the amount $250,000.00 related to the Small Business Grant Program to assist Rock Island businesses during the COVID-19 Pandemic.


Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
Documents:
  1. 016-20 BUDGET ADJUSTMENT - CED SMALL BUSINESS GRANT PROGRAM.pdf
18.

Report from the Finance Department regarding an adjustment to the CY 2020 budget, transferring $531,519.56 from the Gaming Fund to support projects originally budgeted for completion in CY 2019 as part of the Capital Improvement Plan.


Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
Documents:
  1. 014-20 CY 2020 BUDGET ADJUSTMENT- GAMING CARRYOVER REVISED.pdf
19.

Report from the Community and Economic Development Department regarding a request from Mark Carlson of Carlson Brothers Inc., recommending that Parcels 092072 and 092040 otherwise known as Lincoln Homes be rezoned from R-3 to PUD (Planned Unit Development) and that the associated site plan be approved.


Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
Documents:
  1. REZONING OF PUD AT LINCOLN HOMES FOR CARLSON PROJECT.pdf
20.

Report from the Community and Economic Development Department regarding a request from Gorman and Company LLC, recommending that Parcels 092003, 092004, 092005, 092006, 092007, 092008, 092009, 092010, 092011, 092012, 092012-1, 092014, 09672, 09673, and 09674 otherwise known as Solomon Townhomes be rezoned from R-3 to PUD (Planned Unit Development) and that the associated site plan be approved.


Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
Documents:
  1. REZONING OF PUD FOR SOLOMAN TOWNHOMES FOR GORMAN PROJECT.pdf
21.

Report from the Community and Economic Development Department regarding a request from Gorman and Company, recommending the vacation of a segment of a City alley south of 5th Avenue between 10th and 11th Streets.


Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
Documents:
  1. VACATION OF ALLEY AT SOLOMAN TOWNHOMES, 5TH AVENUE 10TH TO 11TH STREETS.pdf
22.

Report from the Community and Economic Development Department regarding a request from David Brown of Refuge United Pentecostal Church, recommending the vacation of the unimproved segment of 50th Avenue east of 11th Street.


Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
Documents:
  1. VACATION OF 50TH AVENUE, EAST OF 11TH STREET.pdf
23.

Report from the Traffic and Engineering Committee regarding a request from Roosevelt Hall, recommending the installation of a handicapped parking space at 604 9th Avenue.


Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance
RC
Roll Call vote is needed.
Documents:
  1. 2020-050 HANDICAPPED PARKING SPACE - R. HALL.pdf
24.

Report from the Traffic and Engineering Committee regarding the request from Lester Moyer, recommending the installation a handicapped parking space at 2050 33rd Street.


Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance
RC
Roll Call vote is needed.
Documents:
  1. 2020-051 HANDICAPPED PARKING SPACE - L. MOYER.pdf
25.

Report from the Mayor regarding the reappointments of Dennis Pauley and Don Mewes to the Liquor Control Commission for three-year terms to expire April, 2023; the reappointments of Dell Jensen Jr. and Gary Kennelly to the Water Pollution Control Commission for for three-year terms to expire May, 2023; and the reappointment of Stephanie Masson to the Police Pension Board of Trustees for a two-year term to expire June, 2022.


Motion:
Motion whether or not to approve the reappointments as recommended.
Documents:
  1. REAPPOINTMENTS - LIQUOR CONTROL, WATER POLLUTION CONTROL, POLICE PENSION BOARD.pdf
26.

Other Business

27.

Executive Session:


5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting

28.

Motion to Adjourn


Adjourn to Monday, April 27, 2020.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.