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 City Council Meeting

February 28, 2022

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

This meeting will also be conducted by audio and video conference without the requirement of a physically present quorum of the Rock Island City Council due to the disaster declaration issued by Governor Pritzker.


Because of this order related to COVID-19 health concerns affecting the State and the City, the Mayor has determined that an in-person meeting at City Hall with all participants may not be practical or prudent.

Alderpersons and Staff may not all be physically present at City Hall due to the disaster and physical attendance at City Hall may be limited. To participate remotely during the Public Comment or Public Hearing portion of the meeting, please join by phone at 1 478-292-3881‬ PIN: ‪151 315 671‬#.
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3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Public Comment

7.

Minutes from the February 14, 2022 Study Session and City Council Meeting.

Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
8.

Minutes from the February 14, 2022 Closed Session.

Motion:
Motion whether or not to approve the Closed Session minutes.
RC
Roll Call vote is needed.
9.

Update Rock Island

10.

Proclamation declaring March 6 through March 12, 2022 as Women in Construction Week.

11.

Presentation from Fire Chief Jeff Yerkey on Life Saving Awards.

12.

Presentation of the 2021 Bob Towler Memorial Residential Beautification Award.

13.

Presentation of the 2021 Commercial Beautification Award.

14.

Claims

a.

Report from the Public Works Department regarding payment #8 in the amount of $503,000.00 to Johnson Controls, Inc. of Moline, IL for work on various projects.

b.

Report from the Information Technology Department regarding payment in the amount of $52,704.16 (5% increase) to Harris Computer System of Chicago, IL for the annual maintenance contract renewal for the utility billing system NorthStar for the term April 1, 2022 through March 31, 2023.

c.

Report from the Information Technology Department regarding payment in the amount of $74,745.55 (8% increase) to Harris Computer System of Chicago, IL for the annual maintenance contract for GEMS financial and human resources software for the term April 1, 2022 through March 31, 2023.

Motion:
Motion whether or not to approve claim items a through c.
RC
Roll Call vote is needed.
15.

Claims for the week of February 4, 2022 through February 10, 2022 in the amount of $614,329.77; week of February 11, 2022 through February 17, 2022 in the amount of $2,616,948.82; and payroll for the weeks of January 24, 2022 through February 6, 2022 in the amount of $1,483,692.11.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
16.

ACH Report for January 2022 in the amount of $2,542,030.00.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
17.

Purchase Card Claims for the period of December 28, 2021 through January 26, 2022 in the amount of $61,260.32.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
18.

Report from the Police Department regarding the purchase of a GrayKey investigative tool in the amount of $28,070.00 from Grayshift, LLC.

 

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
19.

Report from the Police Department regarding bids for the purchase of handguns, recommending the bid be awarded to Acme Sports, Inc. of Seymour, IN in the amount of $14,715.00.

Motion:
Motion whether or not to award the bid as recommended.
RC
Roll Call vote is needed.
20.

Report from the Community & Economic Development Department regarding a Cultural Liaison Contract.

Motion:
Motion whether or not to approve the contract and authorize the Interim City Manager to execute the contract documents.
RC
Roll Call vote is needed.
21.

Report from the Human Resources Department regarding contract negotiations with Assured Partners/Benefit Staff for Health Insurance Consultancy for a three-year term.

Motion:
Motion whether or not to allow the Human Resources Department to negotiate a contract with Assured Partners/Benefit Staff.
RC
Roll Call vote is needed.
22.

Report from the Human Resources Department regarding contract negotiations with Genesis for the City Medical Clinic for a three-year term.

Motion:
Motion whether or not to allow the Human Resources Department to negotiate a contract with Genesis for the City Medical Clinic.
RC
Roll Call vote is needed.
23.

Report from the Public Works Department regarding a First Amendment to the site license agreement with AT&T for lease additional ground space for a diesel generator at the 2215 16th Avenue water tower site.

Motion:
Motion whether or not to approve the amendment to the agreement and authorize the Interim City Manager to execute the document.
RC
Roll Call vote is needed.
24.

Report from the Community & Economic Development Department regarding an an adjustment to the Arts Program Services Agreement with Quad City Arts.

Motion:
Motion whether or not to approve the agreement as recommended and authorize the Interim City Manager to execute the agreement.
RC
Roll Call vote is needed.
25.

Report from the Community & Economic Development Department recommending the approval of a Landbank Intergovernmental Agreement.

Motion:
Motion whether or not to approve the Landbank Intergovernmental agreement as recommended subject to minor attorney modifications and authorize the Interim City Manager to execute the agreement.
RC
Roll Call vote is needed.
Documents:
  1. CED - LAND BANK.pdf
26.

Report from the Community & Economic Development Department regarding a TIFiQ Software Agreement to assist with Tax Increment Financing (TIF) requirements.

Motion:
Motion whether or to approve the request as recommended and authorize the Interim City Manager to execute the agreement.
RC
Roll Call vote is needed.
27.

Report from the Community & Economic Development Development regarding the Commercial Industrial Revolving Loan Fund (CIRLF) program Policies and Procedures.

Motion:
Motion whether or not to approve the CIRLF program Policies and Procedures as recommended.
RC
Roll Call vote is needed.
28.

Report from the Community & Economic Development Department regarding an ordinance amending Chapter 8, Licenses and Business Regulations, adding Article XXII, Commercial Industrial Revolving Loan Fund (CIRLF) Committee. (First Reading)

.



Motion:
Motion whether or not to consider the ordinance.
RC
Roll Call vote is needed.
29.

Report from General Administration recommending an amendment to Article III, Sec. 6-48. of the Code of Ordinances regarding the Fire Pension Fund Board. (First Reading)

Motion:
Motion whether or not to consider the ordinance.
RC
Roll Call vote is needed.
30.

Report from General Administration regarding amendments to Chapter 8 of the Code of Ordinances regarding video gaming licenses. (First Reading)

Motion:
Motion whether or not to consider the ordinance.
RC
Roll Call vote is needed.
31.

Report from the Community & Economic Development Department regarding a request from Good Shepard Presbyterian to vacate a segment of a City north/south alley adjacent to a church owned dwelling at 1822 24th Street on the East and a church parking lot on the West.

 

Motion:
Motion whether or not to deny the request as recommended.
RC
Roll Call vote is needed.
32.

Report from the Finance Department regarding a budget adjustment for the Martin Luther King Community Center increasing the MLK Activity Fund (901) revenues by $195,000.00 and expenditures by $232,037.00 for the West End Community Assessment.

 

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
33.

Report from General Administration recommending an amendment to the Internal Operations Policy on Council Pay and Expenses.

Motion:
Motion whether or not to approve the amendments to the policy as recommended.
RC
Roll Call vote is needed.
34.

Report from the City Clerk's office regarding a request from Steve's Old Time Tap to hold an outdoor event with music for the St. Patrick's Day Parade on Saturday, March 12, 2022 from 9:00 a.m. to 5:00 p.m. with street closures on 17th Street between 2nd and 3rd Avenues, and 3rd Avenue between 17th and 18th Streets; a request for the outdoor consumption of alcohol in the fenced-in area in the adjacent parking lots; and a request for sound amplification.

Motion:
Motion whether or not to approve the event and requests as recommended, subject to complying with all Plaza and liquor license regulations and subject to being shut down early if complaints are received.
RC
Roll Call vote is needed.
35.

Report from the City Clerk's office regarding a request from Kavanaugh's Hilltop Tavern for an outdoor fenced event with live music for the Saint Patrick's Day Parade on Saturday, March 12, 2022 from 2:00 p.m. to 11:00 p.m.

Motion:
Motion whether or not to approve the event and requests, subject to complying with all liquor license regulations, contacting the Fire Department for fire and safety considerations, and subject to being closed down early if complaints are received.
RC
Roll Call vote is needed.
36.

Report from the City Clerk's office regarding a Plaza Activity/Event application from The Smoking Dog for an outdoor tented event for the annual Gamma Alpha Beta Fraternity Buckethead fundraiser benefitting Camp Kesem on Saturday, April 2, 2022 from 11:00 a.m. to 5:00 p.m., recommending approval of the permit fee waiver and the outdoor consumption of alcohol.

Motion:
Motion whether or not to approve the event and requests; subject to complying with all Plaza and liquor regulations, contacting the Fire Department for fire and safety considerations; and subject to being closed down early if complaints are received.
RC
Roll Call vote is needed.
37.

Other Business

38.

Closed Session.


5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting. 

5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific individuals who serve as independent contractors in  a park, recreational, or educational setting, or specific volunteers of the public body (or legal counsel of the public body).   

Motion:
Motion whether or not to go into Closed Session for the exceptions cited.
RC
Roll Call vote is needed.
39.

Motion to Adjourn.

Motion:
Motion to adjourn to March 14, 2022.
RC
Roll Call vote is needed.


 This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.