Call to Order

This meeting will also be conducted by audio and video conference without the requirement of a physically present quorum of the Rock Island City Council due to the disaster declaration issued by Governor Pritzker.

Roll Call

Pledge of Allegiance

Moment of Silence

Public Comment

Update Rock Island

Minutes from the January 23, 2023 Study Session and City Council Meeting.

Motion:

Motion whether or not to approve the minutes as printed.

RC

Roll Call vote is needed.

Minutes from the November 28, 2022 Closed Session.

Motion:

Motion whether or not to approve the Closed Session minutes.

RC

Roll Call vote is needed.

Minutes from the December 19, 2022 Closed Session.

Motion:

Motion whether or not to approve the Closed Session minutes.

RC

Roll Call vote is needed.

Minutes from the January 9, 2023 Closed Session.

Motion:

Motion whether or not to approve the Closed Session minutes.

RC

Roll Call vote is needed.

Rock Island Police Department ILEAP Reaccreditation Presentation.

Mayor Thoms will close the regular meeting and open a Public Hearing on a request from Mohammed Arif, Two Brothers Smoke Shop d/b/a A & H Brothers, LLC for a waiver of the signature requirement to secure a Liquor License (Class "A" Liquor Store) at 2933 18th Avenue Suite C.

Motion:

Motion whether or not to recommend to the Mayor/Liquor Commissioner to waive the signature requirement as requested and approve the liquor license.

RC

Roll Call vote is needed.

Consent Agenda.

Claims for the week of January 13 through January 19, 2023 in the amount of $445,520.09; week of January 20 through January 25, 2023 in the amount of $670,010.98; week of January 27 through February 2, 2023; and payroll for the weeks of January 9 through January 22, 2023 in the amount of $1,712,805.88.

International City/County Management Association (ICMA) claims for January 20 through January 27, 2023 in the amount of $31,819.46.

ACH Report for the month of December 2022 in the amount of $2,093,214.56.

Purchase Card claims for the period November 29 through December 26, 2022 in the amount of $87,758.57.

Report from the Human Resources Department regarding payment in the amount of $14,790.63 for services rendered during the month of January 2023.

Report from the Information Technology Department regarding payment in the amount of $85,957.38 (15% increase) to Harris Computer System of Chicago, IL for the annual maintenance contract for GEMS financial and human resources software for the term April 1, 2023 through March 31, 2024.

Report from the Information Technology Department regarding payment in the amount of $56,920.50 (8% increase) to Harris Computer System of Chicago, IL for the annual maintenance contract renewal for the utility billing system NorthStar for the term April 1, 2023 through March 31, 2024.

Report from the Fire Department regarding payment in the amount of $25,201.41 to Sandry Fire Supply, LLC of DeWitt, IA for the purchase of structural firefighting protective gear.

Report from the Public Works Department regarding bids for the 2023 Municipal Tree Contract recommending the bid be awarded to Advantage Tree Services an Arbor Masters Company of Davenport, IA in the amount of $39,032.50.

Report from the Public Works Department regarding bids for the Public Works Exterior Painting Contract recommending the bid be awarded to Scott Painting and Decorating of Rock Island, IL in the amount of $18,800.00.

Report from the Public Works Department regarding bids for the purchase of 160,000 paper yard waste bags recommending the bid be awarded to Pabco Industries, Inc. of Newark, NJ in the amount of $74,400.00.

Report from the Public Works Department regarding payment in the amount of $16,124.21 to Brandt Construction Co. of Milan, IL for an emergency water main repair at 21st Street and 4th Avenue.

Motion:

Motion whether or not to approve Consent Agenda items a through l.

RC

Roll Call vote is needed.

Claims

Report from the Public Works Department regarding payment in the amount of $14,254.35 to McClintock Trucking & Excavating Inc. of Silvis, IL for an emergency sewer main repair at 933 10th Avenue.

Report from the Public Works Department regarding payment in the amount of $53,540.21 to McClintock Trucking & Excavating Inc. of Silvis, IL for the Water Service Repair and Sewer Lateral Repair Programs.

Motion:

Motion whether or not to allow the claims.

RC

Roll Call vote is needed.

Report from the Public Works Department regarding an emergency purchase of a replacement Rodder Pump Assembly from Coe Equipment Inc. of Rochester, IL in the amount of $36,636.72.

Motion:

Motion whether or not to approve the request as recommended.

RC

Roll Call vote is needed.

Report from the Public Works Department regarding the authorization of ARPA funds to purchase three (3) ambulances from Macqueen Emergency of St. Paul, MN in the amount of $869,199.00.

Motion:

Motion whether or not to approve the purchase as recommended.

RC

Roll Call vote is needed.

Report from the Community & Economic Development Department regarding a Downtown Place Management Services Agreement with the Quad Cities Chamber of Commerce.

Motion:

Motion whether or not to approve the downtown place management services agreement and authorize the City Manager and City Clerk to execute the documents.

RC

Roll Call vote is needed.

Report from the Community and Economic Development Department regarding bids for the demolition of Firehouse No. 5 recommending the demolition contract be awarded to Valley Construction of Rock Island, IL not to exceed $79,750.00.

Motion:

Motion whether or not to approve the bid for the demolition contract as recommended and authorize the City Manager to execute the contract documents, subject to minor attorney modifications.

RC

Roll Call vote is needed.

Report from the Public Works Department recommending a contract extension through 2023 with Corrective Asphalt Materials LLC of South Roxana, IL for the 2022 Asphalt Rejuvenation Program in the amount of $70,000.00.

Motion:

Motion whether or not to approve the contract extension as recommended.

RC

Roll Call vote is needed.

Report from the Public Works Department regarding a contract for a three (3) year lease agreement for employee uniforms recommending the contract be awarded to Phelps Uniform Service Company of Muscatine, IA.

Motion:

Motion whether or not to award the contract for three (3) years as recommended and authorize the City Manger to execute the contract.

RC

Roll Call vote is needed.

Report from the Public Works Department regarding a Resolution declaring support for the submittal of a RAISE Grant application for the US 67 (11th Street) Infrastructure Improvement, 31st Avenue to 45th Avenue Project.

Motion:

Motion whether or not to adopt the resolution as recommended.

RC

Roll Call vote is needed.

Report from the Finance Department regarding a budget adjustment for the Health Insurance Fund in the amount of $488,305.00 for health insurance claims.

Motion:

Motion whether or not to approve the budget adjustment as recommended.

RC

Roll Call vote is needed.

Report from the Finance Department regarding budget adjustments in the General Fund (101) by $746,220.97 and the Downtown TIF Fund (201) by $81,085.13 for a total amount of $827,306.10 to cover expenses for the Schwiebert Park Boat Dock.

Motion:

Motion whether or not to approve the budget adjustment as recommended.

RC

Roll Call vote is needed.

Report from the Finance Department regarding a budget adjustment increasing the Parks Department expenses by $333,051.46 in Parks Fund (555).

Motion:

Motion whether or not to approve the budget adjustment as recommended.

RC

Roll Call vote is needed.

Report from the Community & Economic Development Department recommending the release of all Community Development Block Grant (CDBG) housing rehabilitation loans older than five years.

Motion:

Motion whether or not to approve the request as recommended.

RC

Roll Call vote is needed.

Report from the Community & Economic Development Department recommending the transfer of responsibility for the Continuum of Care (CoC) Program from the City to Project Now.

Motion:

Motion whether or not to approve the request as recommended.

RC

Roll Call vote is needed.

Report from the Mayor's Office regarding appointments to the Community Development Commission and Police Community Relations Commission.

Motion:

Motion whether or not to approve the appointments as recommended.

RC

Roll Call vote is needed.

Report from the City Clerk's office regarding an Activity Permit application for the Cornbelt Running Club to hold their annual Quad Cities Distance Classic Half Marathon and 5K Run Road Races on Sunday, May 14, 2023 from 7:30 a.m. to 11:00 a.m.

Motion:

Motion whether or not to approve the event as recommended.

RC

Roll Call vote is needed.

Report from the City Clerk's office regarding a request from Kavanaugh's Hilltop Tavern for an outdoor tented (heated) event with live music for the Saint Patrick's Day Parade on Saturday, March 18, 2023 from 1:00 p.m. to 11:00 p.m.

Motion:

Motion whether or not to approve the event and requests, subject to complying with all liquor license regulations, contacting the Fire Department for fire and safety considerations, and subject to being closed down early if complaints are received.

RC

Roll Call vote is needed.

Report from the City Clerk's office regarding a request from Steve's Old Time Tap to hold an outdoor event with music for the St. Patrick's Day Parade on Saturday, March 18, 2023 from 7:00 a.m. to 5:00 p.m. with street closures on 17th Street between 2nd and 3rd Avenues, and 3rd Avenue between 17th and 18th Streets; a request for the outdoor consumption of alcohol in the fenced-in area in the adjacent parking lots; and a request for sound amplification.

Motion:

Motion whether or not to approve the event and requests as recommended, subject to complying with all Plaza and liquor license regulations and subject to being shut down early if complaints are received.

RC

Roll Call vote is needed.

Other Business

Closed Session.

Motion:

Motion whether or not to go into Closed Session for the exceptions cited.

RC

Roll Call vote is needed.

Motion to Adjourn.

Motion:

Motion to adjourn to February 27, 2023.

RC

Roll Call vote is needed.