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City Council Meeting
January 27, 2020

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Public Comment

6.

Minutes of the January 13, 2020 meeting.


Motion:
Motion whether or not to approve the minutes as printed.
Documents:
  1. Minutes - 011320.pdf
7.

Update Rock Island by Mayor Thoms

8.

Mayor Thoms will close the regular meeting and open a Public Hearing regarding the Request for a Special Use Permit at 3635 15th Street, Rock Island.


Mayor Thoms will close the Public hearing and reconvene the regular meeting and entertain a motion.
Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
Documents:
  1. REQUEST FOR SPECIAL USE PERMIT 3635 15TH STREET.pdf
  2. INTERESTED PARTY - R. HEGGON.pdf
  3. INTERESTED PARTY - TIM AND LISA SPARKMAN.pdf
9.

Claims for the week of January 3 through January 9, 2020 in the amount of $477,231.53, for January 10 through January 16, 2020 in the amount of $1,426,138.65, for January 17 through January 23, 2020 in the amount of $936,440.46, and payroll for the week of December 30, 2019 through January 12, 2020 in the amount of $1,510,481.36.


Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
Documents:
  1. AP CHECK REGISTER 010920.pdf
  2. AP CHECK REGISTER 011620.pdf
  3. AP CHECK REGISTER 012320.pdf
  4. PAYROLL EXPENSE POSTING REPORT 011720.pdf
10.

ACH Payments for the month of December 2019 in the amount of $1,949,930.97.


Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
Documents:
  1. ACH Report 12-2019.pdf
11.

Purchase Card Claims for the period of November 27, 2019 through December 26, 2019 in the amount of $69,694.72.


Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
Documents:
  1. PURCHASE CARD REPORT 12.2019.pdf
12.

Report from the Community and Economic Development Department regarding a request for a variance of the Sign Ordinance for 2252 24th Street.


Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
Documents:
  1. REQUEST FOR VARIANCE OF SIGN ORDINANCE.pdf
13.

A Special Ordinance to remove a handicapped parking space at 1504 25th Street.


Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
Documents:
  1. 1504 25TH STREET HANDICAPPED SPOT REMOVAL PROPOSED SPECIAL ORDINANCE.pdf
14.

Report from the Public Works Department regarding the extension of the 2019 Water Service & Sanitary Lateral Repair Program by McClintock Trucking & Excavating, Inc., of Colona, IL through 2020.


Motion:
Motion whether or not to approve the contract extension as recommended and authorize the City Manager to execute the agreement subject to minor attorney modifications.
RC
Roll Call vote is needed.
Documents:
  1. CONTRACT EXTENSION FOR WATER SERVICE AND SANITARY LATERAL REPAIR PROGRAMS THROUGH 2020 - 2020-005.pdf
15.

Report from the Public Works Department regarding the extension of the 2019 Sod Replacement Program performed by Greenspace Associates, Inc., of Bettendorf, Iowa, through 2020.


Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
Documents:
  1. RECOMMENDATION TO EXTEND SOD REPLACEMENT PROGRAM THROUGH 2020 - 2020-004.pdf
16.

Report from the Public Works Department regarding a request to add outdoor seating at QC Coffee and Pancake House, located at 1831 3rd Avenue.


Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
Documents:
  1. OUTDOOR SEATING REQUEST - QC PANCAKE HOUSE 2020-010.pdf
17.

Report from the Public Works department requesting the addition of McClintock Trucking & Excavating of Colona, IL to the Emergency Contractor Rotation.


Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
Documents:
  1. ADDITION TO EMERGENCY CONTRACTOR LIST - MCCLINTOCK TRUCKING AND EXCAVATING - 2020-006.pdf
18.

Report from the Public Works Department regarding a request to change 35th Street from 6th to 7th Avenue into a one-way for northbound traffic to help with the traffic flow for the Augustana College aquatic center.


Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
Documents:
  1. REQUEST FOR ONE-WAY TRAFFIC CHANGE - 35TH STREET - 2020-009.pdf
19.

Report from the Public Works Department regarding a request from Othea Stevenson of Shiloh, Illinois to give Glenhurst Court, Rock Island, Illinois, the honorary name of De'Mar's Way.


Motion:
Motion whether or not to approve the request as recommended and direct the City Attorney to prepare the necessary paperwork.
RC
Roll Call vote is needed.
Documents:
  1. REQUEST FOR HONORARY NAME OF GLENHURST COURT - 2020-008.pdf
20.

Report from the Public Works Department regarding a submission by Keep Rock Island Beautiful to allow Mu Chi Lambda Chapter of Alpha Phi Alpha Fraternity, Inc. to adopt 9th Street from 18th to 31st Avenue as part of the Adopt-A-Highway Program.


Motion:
Motion whether or not to approve the request and have the City Manager sign the Adopt-A-Highway Program agreement.
RC
Roll Call vote is needed.
Documents:
  1. ADOPT-A-HIGHWAY AGREEMENT 9TH STREET FROM 18TH TO 31ST AVENUE - 2020-007.pdf
21.

Report from the City Clerk's office regarding a street closure with sound amplification for Steve's Old Time Tap on Saturday, March 14, 2020 from 9:00 a.m. to 5:00 p.m. at 223 17th Street.


Motion:
Motion whether or not to approve the event as recommended.
RC
Roll Call vote is needed.
Documents:
  1. REQUEST FOR PERMISSION TO HOLD OUTDOOR EVENT - STEVES OLD TIME TAP.pdf
22.

Report from the City Clerk's office regarding a street closure for The Daiquiri Factory on July 24 & 25, 2020, and July 31 & August 1, 2020 from 1:00 p.m. to 11:30 p.m.


Motion:
Motion whether or not to approve the event as recommended.
RC
Roll Call vote is needed.
Documents:
  1. REQUEST FOR PERMISSION TO HOLD OUTDOOR EVENT - DAIQUIRI FACTORY.pdf
23.

Report from the Mayor regarding reappointments to the Martin Luther King Junior Community Center Board for Kayla Babers, Ted Pappas, Dennis Pauley, Tia Edwards, Ivory Clark, and Stephanie Masson to three-year terms expiring January, 2023.


Motion:
Motion whether or not to approve the reappointments as recommended.
Documents:
  1. MLK BOARD REAPPOINTMENTS.pdf
24.

Report from the Mayor regarding the appointment of Tanja Whitten to the Board of Zoning Appeals.


Motion:
Motion whether or not to approve the appointment as recommended.
RC
Roll Call vote is needed.
Documents:
  1. APPOINTMENT TO BOARD OF ZONING APPEALS - T. WHITTEN.pdf
25.

Other Business

26.

Executive Session:


5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Motion:
Motion whether or not to go into Executive Session for the exception cited.
RC
Roll Call vote is needed.
27.

Motion to Adjourn


Adjourn to 6:45 p.m., Monday, February 10, 2020.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.