Call to Order

Roll Call

Pledge of Allegiance

Moment of Silence

Public Comment

Minutes of the December 16, 2019 meeting.

Motion:

Motion whether or not to approve the minutes as printed.

State of the City Address by Mayor Thoms

Presentation of the 2019 Holiday Lighting Awards.

Presentation of the 2019 Commercial Beautification Awards.

Proclamation declaring January 2020 as National Mentoring Month.

Proclamation declaring January 2020 as Slavery and Human Trafficking Awareness Month.

Proclamation declaring January 20, 2020 as Martin Luther King, Jr. Day.

An ordinance amending Chapter 11, Article I of the Code of Ordinances regarding the Planning Commission. (Second Reading)

Motion:

Motion whether or not to pass the ordinance.

RC

Roll Call vote is needed.

An ordinance amending Chapter 7, Article VI, Division 2 of the Code of Ordinances regarding dogs and cats. (Second Reading)

Motion:

Motion whether or not to pass the ordinance.

RC

Roll Call vote is needed.

Claims for the week of December 13 through December 19, 2019 in the amount of $965,462.68 and for December 20, 2019 through January 2, 2020 in the amount of $2,620,958.56 and payroll for the weeks of December 1 through December 15, 2019 in the amount of $1,507,986.80 and for the weeks of December 16 through December 29, 2019 in the amount of $1,391,343.61.

Motion:

Motion whether or not to allow the claims and payroll.

RC

Roll Call vote is needed.

Claims

Report from the Human Resources Department regarding payment in the amount of $11,317.46 to David Morrison of Rock Island, IL for legal services rendered for the month of December, 2019.

Report from the Human Resources Department regarding payment in the amount of $9,500.00 to Terri Elliott for a general liability claim.

Report from the Information Technology Department regarding payment in the amount of $13,738.04 to ITSavvy of Chicago, IL for a 3 year renewal of the Cisco/Meraki Subscription.

Report from the Information Technology Department regarding payment in the amount of $11,642.56 to DLT Solutions of Herndon, VA for the Autodesk Annual Subscription.

Motion:

Motion whether or not to accept the reports and authorize payment as recommended for claims items A through D.

Report from the Public Works Department regarding payment #4 and final in the amount of $21,430.00 to Sterling Commercial Roofing, Sterling, IL for services provided from July 31 through August 27, 2019.

Report from the Public Works Department regarding payment #26 in the amount of $369,300.00 to Civil Constructors, Inc., East Moline, IL for services provided October 24 through November 21, 2019.

Report from the Public Works Department regarding payment in the amount of $10,147.19 to McClintock Trucking and Excavating, Inc., Colona, IL for services provided at 1322 44 Street.

Report from the Public Works Department regarding payment in the amount of $11,647.39 to McClintock Trucking and Excavating, Inc., Colona, IL for services provided at 962 24 Avenue.

Motion:

Motion whether or not to accept the reports and authorize payment as recommended for claims E though H.

ACH payments for the month of November 2019 in the amount of $6,895,845.90.

Motion:

Motion whether or not to approve the ACH payments.

RC

Roll Call vote is needed.

Purchase Card Claims for the period of October 29th, 2019 through November 26, 2019 in the amount of $71,138.20.

Motion:

Motion whether or not to approve the purchase card claims.

RC

Roll Call vote is needed.

Report from the Community and Economic Development Department regarding One Year Funding Agreement with the Community Caring Conference for services provided.

Motion:

Motion whether or not to approve the agreement as recommended subject to minor attorney modifications and authorize the City Manager to execute the agreement.

RC

Roll Call vote is needed.

Report from the Community and Economic Development Department regarding the surplus in the 2019 Jumer's Casino Rock Island TIF Fund.

Motion:

Motion whether or not to declare a surplus of funds in TIF 204 in the amount of $590,055.63 and authorize the City Finance Director to return the fund surplus to the Rock Island County Treasurer for distribution.

RC

Roll Call vote is needed.

Report from the Public Works Department regarding the purchase of a Falcon 4-ton Asphalt Recycler and Hot Box Trailer from Logan Contractors Supply, Bettendorf, IA in the amount of $38,005.00.

Motion:

Motion whether or not to approve the purchase as recommended.

RC

Roll Call vote is needed.

Report from the Public Works Department regarding the purchase of a new 2020 John Deere 35G Excavator from Martin Equipment, Rock Island, IL in the amount of $54,300.60.

Motion:

Motion whether or not to approve the purchase as recommended.

RC

Roll Call vote is needed.

Request from the Fire Department regarding the purchase of three ambulance cots from Stryker, Chicago, IL in the amount of $52,698.36.

Motion:

Mother whether or not to award the bid as recommended and authorize the purchase.

RC

Roll Call vote is needed.

Report from the Fire Department regarding the sole source purchase of two Bullard thermal imaging cameras from Dinges Fire Company of Amboy, IL in the amount of $16,200.00.

Motion:

Mother whether or not to approve the purchase as recommended.

RC

Roll Call vote is needed.

Report from the Human Resources department regarding a general wage increase for non-affiliated employees, recommending a 1.26% increase, effective December 30, 2019.

Motion:

Motion whether or not to approve the general wage increase as recommended.

RC

Roll Call vote is needed.

Report from the Human Resources Department regarding a proposed labor agreement between the City and the International Association of Fire Fighters (IAFF) for the period of January 1, 2019 through December 31, 2023.

Motion:

Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.

RC

Roll Call vote is needed.

Report from the Traffic Engineering Committee regarding the request to remove the handicapped parking space in front of 1504 25 Street.

Motion:

Motion to approve the request as recommended and direct the City Attorney to prepare the necessary paperwork.

RC

Roll Call vote is needed.

Report from the Mayor regarding the appointment of Lloyd E. Davis Sr. to the Beautification Commission and reappointing Bill Sowards and Edna Sowards to the Labor Day Parade Advisory Committee.

Motion:

Motion whether or not to approve the appointment and reappointments as recommended.

Other Business

Motion to Adjourn