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City Council Meeting
January 9, 2023

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

This meeting will also be conducted by audio and video conference without the requirement of a physically present quorum of the Rock Island City Council due to the disaster declaration issued by Governor Pritzker.


Because of this order related to COVID-19 health concerns affecting the State and the City, the Mayor has determined that an in-person meeting at City Hall with all participants may not be practical or prudent.

Alderpersons and Staff may not all be physically present at City Hall due to the disaster and physical attendance at City Hall may be limited. To participate remotely during the Public Comment or Public Hearing portion of the meeting, please join by phone at +1 402-821-1270‬ PIN: ‪549 237 421‬#


3.

Roll Call

4.

Pledge of Allegiance

5.

Moment of Silence

6.

Public Comment

7.

Minutes from the December 12, 2022 Study Session.

Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
Documents:
  1. STUDY SESSION MINUTES - DECEMBER 12, 2022.pdf
8.

Minutes from the December 19, 2022 Study Session and City Council Meeting.

Motion:
Motion whether or not to approve the minutes as printed.
RC
Roll Call vote is needed.
Documents:
  1. STUDY SESSION MINUTES - DECEMBER 19, 2022.pdf
  2. MINUTES - DECEMBER 19, 2022 CITY COUNCIL MEETING.pdf
9.

State of the City Address by Mayor Thoms.

10.

Proclamation declaring January 16, 2023 as Martin Luther King, Jr. Day.

11.

Proclamation declaring January 2023 as National Mentoring Month.

12.

Consent Agenda.


All items under the Consent Agenda are considered to be routine in nature and will be enacted by a single motion and subsequent roll call vote. There will be no separate discussion of these items unless an Alderperson so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after approval of the Consent Agenda.  

a.

Claims for the week of December 9, 2022 through December 15, 2022 in the amount of $945,827.44; for the week of December 16 through December 22, 2022 in the amount of $1,079,062.04; for the week of December 23, 2022 through December 29, 2022 in the amount of $1,389,929.88; payroll for the weeks of November 28, 2022 through December 11, 2022 in the amount of $1,584,984.38; and payroll for the weeks of December 12, 2022 through December 25, 2022 in the amount of $1,590,915.32.

Documents:
  1. CLAIMS - AP CHECK REGISTER 121522.pdf
  2. CLAIMS - AP CHECK REGISTER 122222.pdf
  3. CLAIMS - AP CHECK REGISTER 122922.pdf
  4. CLAIMS - PAYROLL EXPENSE POSTING REPORT 121622.pdf
  5. CLAIMS - PAYROLL EXPENSE POSTING REPORT 123022.pdf
b.

Claim - ACH Report for the month of November 2022 in the amount of $7,004,300.68.

Documents:
  1. CLAIM - ACH REPORT 11-2022.pdf
c.

Claim - Purchase Card claims for the period October 27, 2022 through November 28, 2022 in the amount of $100,423.13.

Documents:
  1. CLAIM - PURCHASE CARD REPORT 2022.11.pdf
d.

Claim - Report from the Human Resources Department regarding payment in the amount of $34,234.20 to David G. Morrison, City Attorney, for services rendered during the month of December 2022.

Documents:
  1. CLAIMS - CITY ATTORNEY INVOICE.pdf
e.

Claim - Report from the Public Works Department regarding payment #1 and final to Denler, Inc. of Joliet, IL in the amount of $158,295.12 for construction services on the 2022 Street Joint and Crack Program.

Documents:
  1. CLAIM - PW PAYMENT DENLER 2022-216.pdf
f.

Claim - Report from the Public Works Department regarding payment to CDM Smith of Chicago, IL in the amount of $13,077.56 for the Mill Street Plant Anaerobic Digester Maintenance Program.

Motion:
Motion whether or not to approve Consent Agenda items a through f.
RC
Roll Call vote is needed.
Documents:
  1. CLAIM - PW CDM SMITH MILL ST PLANT PAYMENT 2022-236.pdf
13.

Claim - Report from the Public Works Department regarding payment in the amount of $25,773.62 to McClintock Trucking & Excavation, Inc. of Silvis, IL. for an emergency water main repair at 4520 18th Avenue.

Motion:
Motion whether or not to allow the claim.
RC
Roll Call vote is needed.
Documents:
  1. CLAIM - PW MCCLINTOCK 2022-237.pdf
14.

Report from the Public Works Department regarding an emergency purchase of a replacement Gripper Arm Assembly for the 2021 Mack/Neway refuse truck from Elliott, Equipment of Davenport, IA in the amount of $47,900.00.

Motion:
Motion whether or not to approve the purchase as recommended.
RC
Roll Call vote is needed.
Documents:
  1. PW - EMERGENCY PURCHASE GRIPPER ARM ASSEMBLY 2022-234.pdf
15.

Report from the Public Works Department regarding a contract extension for the 2022 Street Joint & Crack Sealing Program maintenance contract with Denler, Inc. of Joliet, IL in the amount of $50,000.00.

Motion:
Motion whether or not to approve the extension of the contract and allow the City Manager to execute the documents.
RC
Roll Call vote is needed.
Documents:
  1. PW - STREET SEALING PROGRAM CONTRACT EXTENSION 2022-232.pdf
16.

Report from the City Clerk regarding a resolution approving the partial release of Closed Session minutes and the destruction of audio recording for the same Closed Session minutes.

Motion:
Motion whether or not to approve the partial release of Closed Session Minutes as recommended and adopt the resolution.
RC
Roll Call vote is needed.
Documents:
  1. CLERK - RESOLUTION PARTIAL RELEASE OF CLOSED SESSION MINUTES.pdf
17.

Report from the Rock Island Police Department requesting approval of $70,000.00 ($1,000 for each active employed sworn police officer) of ARPA funds for CY 2023 police retention bonuses.

Motion:
Motion whether or not to approve the allocation of $70,000.00 of ARPA funds for CY 2023 police retention bonuses.
RC
Roll Call vote is needed.
Documents:
  1. POLICE - RETENTION BONUS CY23.pdf
18.

Report from the Finance Department regarding an adjustment to the CY 2023 budget, increasing the ARPA Fund (248) revenue and expenditure budget by $34,500.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
Documents:
  1. FINANCE - POLICE BUDGET ADJUSTMENT.pdf
19.

Report from the Finance Department regarding a budget adjustment for the Community Development Block Grant Fund (242) increasing the expenditure budget by $25,000.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
Documents:
  1. FINANCE - CED CDBG BUDGET ADJUSTMENT.pdf
20.

Report from the Community & Economic Development Department regarding changes to the locations of the Community Garden sites for the 2023 season.

Motion:
Motion whether or not to approve the changes as recommended.
RC
Roll Call vote is needed.
Documents:
  1. CED - 2023 COMMUNITY GARDEN CHANGES.pdf
21.

Report from General Administration and the Human Resources Department recommending Martin Luther King Jr. Day be declared as a holiday in the City of Rock Island.

Motion:
Motion whether or not to approve Martin Luther King, Jr. Day as a holiday in the City of Rock Island.
RC
Roll Call vote is needed.
Documents:
  1. GA, HR - MARTIN LUTHER KING JR CITY HOLIDAY.pdf
22.

Report from the City Manager regarding the appointments Freedom of Information Act and Open Meeting Act Officers for 2023.

Motion:
Motion whether or not to approve the appointments as recommended.
RC
Roll Call vote is needed.
Documents:
  1. FOIA AND OMA OFFICERS APPOINTMENTS CY23.pdf
23.

Other Business

24.

Closed Session.


5 ILCS 120/2 (c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (or legal counsel for the public body). 

Motion:
Motion whether or not to go into Closed Session for the exception cited.
RC
Roll Call vote is needed.
25.

Motion to Adjourn.

Motion:
Adjourn to Monday, January 23, 2023.
RC
Roll Call vote is needed.


 This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.