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Rock Island logoCity Council Meeting
July 14, 2014

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Presentation on Regional Vision
by the Quad Cities Chamber and
Presentation on Actuarial Services
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Hotle.

5. Minutes of the meeting of June 20, 2014, Minutes of the meeting of June 21, 2014 and Minutes of the meeting of June 23, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
RC* 7. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Attorney Dolores Tapia for a Special Use Permit to operate her law practice from her home at 801 44th Street.  
  Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to deny the special use permit as recommended because the site does not meet the seven standards identified in Article VI, Section 6.5G of the City's Zoning Ordinance and approving the use with an illuminated, freestanding sign and without adequate parking for employees and clients would alter the residential character of the neighborhood.) 
RC* 8. A Special Ordinance Amending Chapter 9, Article II, Division 1, Sec. 9-44 of the Code of Ordinances regarding Parking Enforcement Attendants; Positions Created. (Motion whether or not to pass the ordinance.)   
RC* 9. Claims
a. Report from the Human Resources Department regarding payment in the amount of $7,078.00 to Kutsunis and Weng P.C. for legal services rendered for the month of June.

b. Report from the Human Resources Department regarding payment in the amount of $513.00 to Jacob Meisenbach for General Liability claim.

c. Report from the Human Resources Department regarding payment in the amount of $3,500.00 to Ervey and Jessica Rodriquez for General Liability claim.

d. Report from the Public Works Department regarding payment #8 in the amount of $18,137.25 to Valley Construction for services provided for the Rock Island Landing at Schwiebert Park. (131)

e. Report from the Public Works Department regarding payment in the amount of $21,760.86 to Langman Construction, Inc. for an emergency water main repair at 4401 46th Avenue. (137)

f. Report from the Public Works Department regarding payment in the amount of $67,500.00 to the Illinois Environmental Protection Agency for annual fees for the NPDES permits. (138)

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 10. Claims for the weeks of June 20 through June 26 in the amount of $903,201.94, June 27 through July 3 in the amount of $918,693.53 and July 4 through July 10 in the amount of $1,087,327.79 and payroll for the weeks of June 9 through June 22 in the amount of $1,370,076.82 and June 23 through July 6 in the amount of $1,387,466.07. (Motion whether or not to allow the claims and payroll.)
RC*  11. Purchase Card Claims for the month of April in the amount of $71,123.35 and for the month of May in the amount of $70,666.58. (Motion whether or not to approve the purchase card claims as recommended.) 
RC*  12. Report from the Public Works Department regarding bids for the purchase of a Robotic Total Station and Data Collector equipment, recommending the bid be awarded to Precision Midwest in the amount of $30,760.80. (Motion whether or not to award the bid as recommended and authorize purchase.)
RC* 13. Report from the Public Works Department regarding bids for emergency railroad repairs for the southbound Rock Island Parkway railroad crossing, recommending the bid be awarded to Brandt Construction Company in the amount of $74,500.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (140)
RC*  14. Report from the Public Works Department regarding bids for soil improvement and a change order for the new police facility, recommending the bid be awarded to Helitech in the amount of $426,920.00, and a change order to Centennial Contractors in the amount of $17,130.00. (Motion whether or not to award the bid as recommended, approve the change order and authorize Gilbane Building Company to execute the contract documents.) (142)
RC*  15. Report from the Public Works Department regarding bids for the 2014 Seal Coat Street Program, project 2111, recommending the bid be awarded to Brandt Construction in the amount of $137,765.27. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (148)
RC* 16. Report from the Public Works Department and the Community and Economic Development Department regarding bids for the Ridgewood Sustainable Business Park, recommending that the City reject the bids and for staff to discontinue the project and return any unused portions of the EDA grant award. (Motion whether or not to reject the bids as recommended, authorize staff to discontinue the project and return any unused portions of the EDA grant award.) (136)
RC*  17. Report from the Board of Local Improvements regarding a Special Assessment Ordinance for improvements to 8th Avenue from 42nd Street to 46th Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.) (144)
RC* 18. Report from the Board of Local Improvements regarding a Special Assessment Ordinance for improvements to 9th Avenue from 44 1/2 Street to 46th Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.) (145)
RC* 19. Report from the Board of Local Improvements regarding a Special Assessment Ordinance for improvements to Shadybrook Phase 1: 7th Street West from 79th Avenue West to 84th Avenue West, 8th Street West from 79th Avenue West to 84th Avenue West and 82nd Avenue West from 8th Street West to 9th Street West. (Motion whether or not to consider, suspend the rules and pass the ordinance.) (146)
  20. Report from the Public Works Department regarding a request from Snyder Construction to install a  pedestrian access ramp within the City Right of Way at 321 24th Street. (Motion whether or not to allow Snyder Construction to install the pedestrian ramp within the 24th Street right of way, subject to providing proof of insurance and a recordable agreement.)  
  21. Report from the Community and Economic Development Department regarding a request from Mr. Daniel Raney for a rezoning from a R-3 (one and two family residence) district to an O-1 (office) district at 2436 24th Street. (Motion whether or not to approve the rezoning as recommended and refer to the City Attorney for an ordinance.)
  22. Report from the Traffic Engineering Committee regarding a request for the installation of stop signs at the intersection of 12th Street and 13th Avenue. (Motion whether or not to deny the request as recommended.) (139)  
  23. Report from the City Clerk regarding a request for a Street Closing at 9th Street between 6th and 7th Avenue; along with a Sound Amplification permit for the IL/IA Center for Independent Living ADA Family Fun Fair to be held on Friday, July 25, 2014 from 11:00 am to 3:00 pm at the Martin Luther King Jr. Park at 601 9th Street. (Motion whether or not to approve the requests as recommended.)
  24. Report from the City Clerk regarding a request from Kim Thompson for a Street Closing at 14th Street between 9th Avenue and 10th Avenue, along with Sound Amplification for the Celebrate Longview-West End Community Block Party and Resource Fair to be held on Saturday, July 26, 2014 from 11:00 am to 2:00 pm. (Motion whether or not to approve the requests as recommended.)  
  25. Report from the City Clerk regarding a request from the Quarter -Til Tap to hold a 40th class reunion event outside in their parking lot on Friday, August 8, 2014 from 6:00 pm to 10:00 pm at 4101 14th Avenue. (Motion whether or not to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.) 
  26. Report from the City Clerk regarding a revised application from Pastor Janet Waychoff of the First Baptist Church for sound amplification on Friday, August 22, 2014 from 8:00 pm to 11:00 pm instead of the previously approved date of Friday, August 15, 2014 for the free Summer Outdoor Family Theater event to be held at 3020 30th Street. (Motion whether or not to approve the revised date for sound amplification as recommended.)
  27. Report from the City Clerk regarding a request for a Street Closing at 9th Street between 6th and 7th Avenue; along with a Sound Amplification permit for the Rock Island County NAACP Community Celebration and Resource Fair to be held on Saturday, September 20, 2014 from noon to 4:00 pm at the Martin Luther King Center at 630 9th Street. (Motion whether or not to approve the requests as recommended.)
  28. Report from the City Clerk regarding a request from Terry Anderson for a Street Closing at 21st Street between 16th Avenue and 17th Avenue on Sunday, September 28, 2014 from 4:00 pm to 6:00 pm for the Highland Park Historic Neighborhood Association's block party. (Motion whether or not to approve the request as recommended.)
RC*  29. Report from the City Clerk regarding an activity application for the St. Patrick’s Day Parade to be held on Saturday, March 14, 2015 beginning at 11:30 am, and a Resolution authorizing the use of a portion of 15th Street from 2nd Avenue to the Centennial Bridge. (Motion whether or not to approve the event as recommended and adopt the resolution.)
RC* 30. Walgreens  5K Color Run. (Motion whether or not to rescind the motion passed at the meeting on Monday, June 23, 2014 regarding approval of the Walgreens 5k Color Run and adoption of the resolution for Saturday, September 13, 2014.) 
31. Other Business.

32. Executive Session on Personnel, Property Acquisition and Litigation.

33. Motion to recess to 5:30 pm, Monday, July 28, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201