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Rock Island logoCity Council Meeting
May 2, 2016

No Study Session.  
No Executive Session.
                         

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pro Tem Clark will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Foley.

5. Minutes of the meeting of April 18, 2016. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pro Tem Clark.
  7. Proclamation declaring May 2016 as Bike Month.
  8. Proclamation declaring May 2016 as Building Safety Month.
RC*  9. A Special Ordinance providing for the donation of City-owned property at 729 14 1/2 Street, 729 12th Avenue and 825 24th Street to Rock Island Economic Growth. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC* 10. Claims
a. Report from the Human Resources Department regarding payment in the amount of $3,360.07 to Robert Schroeder for General Liability claim.

b. Report from the Public Works Department regarding payment #2 in the amount of $95,840.75 to Legacy Construction for services provided for the 2015/2016 Stormwater Outfall Program project. (080)

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 11. Claims for the weeks of April 15 through April 21 in the amount of $880,157.01 and April 22 through April 28 in the amount of $719,822.24 and payroll for the weeks of April 11 through April 24 in the amount of $1,493,410.58. (Motion whether or not to allow the claims and payroll.)
 RC* 12. Report from the Public Works Department regarding bids for the 12th and 13th Street Reconstruction: 5th to 7th Avenue projects, recommending the bid be awarded to Valley Construction in the amount of $396,876.51. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (085)
RC*  13. Report from the Public Works Department regarding bids for the 25th Avenue Resurfacing, 12th to 17th Streets project, recommending the bid be awarded to Walter D. Laud, Inc. in the amount of $298,387.50. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (086)
RC* 14. Report from the Public Works Department regarding bids for the 2016 Pavement Marking Program project, recommending the bid be awarded to Peterson Parking Lot Striping in the amount of $71,425.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (087)
RC*  15. Report from the Community and Economic Development Department regarding bids for NESHAPS  investigation for the demolition of 11 properties, recommending the bid be awarded to Graves Environmental in the amount of $5,650.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) 
RC*  16. Report from the Community and Economic Development Department regarding an amendment to the development agreement with Kyle Peters, owner of the Daiquiri Factory for adding a mobile food vendor space to the north of the newly constructed deck in Parking Lot F. (Motion whether or not to approve the amendment as recommended and authorize the City Manager to execute the contract documents.)
RC* 17. Report from the Community and Economic Development Department regarding an amendment to the Illinois Quad City Enterprise Zone Intergovernmental Agreement for the City to join the enterprise zone. (Motion whether or not to approve the amendment as recommended and authorize the Mayor to execute the contract documents.)
RC*  18. Report from the Community and Economic Development Department regarding an ordinance establishing an enterprise zone within the City of Rock Island, Illinois said enterprise zone being a portion of a larger enterprise zone encompassing contiguous portions of the cities of Moline, East Moline and Silvis and the County of Rock Island and the Village of Milan pursuant to an intergovernmental agreement between the County of Rock Island and the cities of Moline, East Moline and Silvis, the Village of Milan, Illinois and the City of Rock Island. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  19. Report from the Community and Economic Development Department regarding a resolution identifying the City's intention to submit an application to the Illinois Department of Transportation for ITEP funding for the Woonerf project, along with a professional services agreement with Shive-Hattery. (Motion whether or not to adopt the resolution as recommended, approve the agreement, subject to minor attorney modifications and authorize the City Manager to execute the contract documents.)
RC*  20. Report from the Parks and Recreation Department regarding a Highway Resolution for the closure of 1st Avenue between 17th Street and 20th Street on Sunday, July 3, 2016 from noon to 11:00 pm, along with a rain date of Monday, July 4, 2016 and a flood date of the last weekend in September for a Fireworks display and concert at Schwiebert Riverfront Park. (Motion whether or not to adopt the resolution as recommended.)
RC*  21. Report from the Human Resources Department regarding the 2016/2017 Self Insurance Program, recommending approval of the self-insurance package and payment in the amount of $375,393.00 to Arthur J. Gallagher for insurance renewals. (Motion whether or not to approve the self-insurance package as recommended and authorize payment.)
RC*  22. Report from the Finance Department regarding an adjustment to the CY 2016 budget, recommending increasing the Community Economic Development Fund in the amount of $5,000.00. (Motion whether or not to approve the budget adjustment as recommended.)
RC* 23. Report from the Community and Economic Development Department regarding the proposed downtown parking changes effective July 1, 2016. (Motion whether or not to approve the proposed changes as recommended and refer to the City Attorney for an ordinance.)
  24. Report from the Mayor regarding the appointment of Finance Director Stephanie Masson to City Treasurer for a four year term beginning April 18, 2016. (Motion whether or not to approve the appointment as recommended.)
  25. Report from the Mayor regarding the appointment of Finance Director Stephanie Masson to the Police Pension Board and Fire Pension Board for two year terms. (Motion whether or not to approve the appointment as recommended.)
  26. Report from the Mayor regarding the appointment of Ryan Berger, Assistant to the City Manager to the Fire Pension Board to complete the three year term left vacant when Ben McCready relocated. (Motion whether or not to approve the appointment as recommended.)
  27. Report from the Mayor regarding reappointments to the Library Board and one appointment extension for an additional year. (Motion whether or not to approve the reappointments and extension as recommended.)
  28. Report from the Mayor regarding reappointments to the Labor Day Parade Advisory Board. (Motion whether or not to approve the reappointments as recommended.) 
  29. Report from the City Clerk regarding a request from Cabanas for outdoor entertainment in their semi-enclosed pavilion from 5:00 pm to midnight, Monday through Friday and 11:00 am to midnight on Saturdays and Sundays beginning May 3, 2016 through April 30, 2017, and a request for permission to allow alcohol to be taken outside in their fenced-in area during hours of operation and permission to sell alcohol outside on occasion during large events. (Motion whether or not to approve the requests for outdoor entertainment and outdoor alcohol as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
  30. Report from the City Clerk regarding a request from Augustana College (Office of Student Life and Leadership) for a Sound Amplification Permit for Saturday, May 7, 2016 from 4:00 pm to 11:00 pm for a concert in the Lower Quad at Augustana College. (Motion whether or not to approve the sound amplification permit as recommended.)
RC*  31. Report from the City Clerk regarding requests from the College Hill District Organization to hold their  annual Retro Rally event on Saturday, June 4, 2016 from noon to 5:00 pm, requesting a street closure at 30th Street between 12th Avenue and 14th Avenue from 10:30 am to 6:00 pm, hang decorations and banners from signs and street posts, requesting staff to place a few trash receptacles at the locations as stated on the map and utilization of College Hill District funds in an amount not to exceed $1,200.00. (Motion whether or not to approve the event and requests as recommended, subject to the College Hill District contacting the Police Department for traffic control if necessary and removing the decorations and banners  by June 6, 2016.)
  32. Report from the City Clerk regarding a request from Kavanaugh's Hilltop Tavern to have live entertainment outside in the fenced-in parking lot from noon to 5:00 pm on Saturday, June 4, 2016 at 1228 30th Street in conjunction with the annual Retro Rally event and requesting outside entertainment from 6:00 pm to 11:00 pm for the St. Patrick Society. (Motion whether or not to approve the requests as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
33. Other Business.

34.No Executive Session.

35. Motion to recess to 5:30 pm, Monday, May 9, 2016.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201