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Rock Island logoCity Council Meeting
November 3, 2014

Study Session 6:00 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Follow-up Presentation on CIP           
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Conroy.

5. Minutes of the meeting of October 20, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Presentation of the Best Rain Garden Awards by the Beautification Commission
  8. Presentation of the Community Garden Awards by the Beautification Commission
  9. Mayor Pauley will close the regular meeting and open a Public Hearing on the Citizen's Advisory Committee recommendations for the 2015 Gaming Grant allocations
  Mayor Pauley will close the Public Hearing and reconvene the regular meeting. (Decisions to be made at the regular Council meeting on November 10, 2014.) 
RC*  10. A Special Ordinance granting a Special Use Permit at 918 45th Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.)  
RC* 11. Claims
a. Report from the Information Technology Department regarding payment in the amount of $18,100.00 to ESRI, Inc. for the ESRI ArcGIS software maintenance.
          
b. Report from the Information Technology Department regarding payment in the amount of $21,500.00 to Cloud Sherpas, Inc. for the Google Apps annual update and support maintenance.

c. Report from the Public Works Department regarding payment in the amount of $61,739.43 to Miller Trucking and Excavating for an emergency water main repair on 18th Avenue and Route 92. (225)

d. Report from the Public Works Department regarding payment in the amount of $10,082.15 to Valley Construction Company, Inc. for an emergency water main repair at 3610 78th Avenue West. (226)

e. Report from the Public Works Department regarding payment #1 in the amount of $225,669.80 to Langman Construction, Inc. for services provided for the 2014 Southwest Rock Island Street Patching project. (227)

f. Report from the Public Works Department regarding payment #1 and final in the amount of $240,240.34 to American Asphalt Surface Recycling, Inc. for the 2014 Hot In-Place Recycling Program project. (234)

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 12. Claims for the weeks of October 17 through October 23 in the amount of $808,165.05 and October 24 through October 30 in the amount of $664,134.27 and payroll for the weeks of October 13 through October 26 in the amount of $1,386,305.95. (Motion whether or not to allow the claims and payroll.)
RC*  13. Purchase Card Claims for the month of July in the amount of $75,193.98, August in the amount of $60,355.84 and September in the amount of $68,067.55. (Motion whether or not to approve the purchase card claims.)
RC*  14. Report from the Public Works Department regarding bids for retaining wall repairs at 2120 and 2126 17th Street, recommending the bid be awarded to C&J Landscaping in the amount of $11,465.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC*  15. Report from the Public Works Department and the Community and Economic Development Department regarding an agreement with Missman, Inc. for engineering services for wetlands mitigation for the proposed GTI project in Southwest Rock Island in the amount of $36,632.50. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.)
RC*  16. Report from the Public Works Department regarding an agreement with the Illinois Department of Transportation for the resurfacing of IL5 (Blackhawk Road) from 13th Street to 24th Street, a Resolution appropriating $4,715.00 for the City's share, a Resolution approving the plans and specifications and an Ordinance prohibiting parking along both sides of IL5 from 13th Street to 24th Street in the City of Rock Island. (Motion whether or not to approve the agreement as recommended, authorize the Mayor to execute the contract documents, adopt the resolutions and consider, suspend the rules and pass the ordinance.)    
RC*  17. Report from the Community and Economic Development Department regarding the donation of property at 514 14th Street. (Motion whether or not to accept the donation as recommended, authorize the City Manager to execute the contract documents and consider, suspend the rules and pass the ordinance.) 
RC*  18. Report from the Finance Department regarding uncollectible Loans. (Motion whether or not to approve the loan adjustment at American Bank & Trust as recommended to reflect the adjustment by Quad-Corp Collections.) 
RC*  19. Report from the Finance Department regarding the Municipal Compliance reports for Fiscal Year ending March 31, 2014 for the Police Pension Fund and Fire Pension Fund. (Motion whether or not to accept the reports as recommended.) 
  20. Report from the City Clerk regarding an application from Michael Agok to operate a Taxi Cab Service in the City of Rock Island. (Motion whether or not to approve the application as recommended.)  
21. Other Business.

22. Executive Session on Personnel, Property Acquisition and Litigation.

23. Motion to recess to 5:30 pm, Monday, November 10, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201