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Rock Island logoCity Council Meeting
April 21, 2014

Study Session 6:00 pm 
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: The Study Session will include an
Executive Session discussing, Personnel,
Property Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of April 14, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Proclamation declaring April 25, 2014 as Arbor Day.
  8. Proclamation declaring Saturday, April 26, 2014 as Keep Rock Island Beautiful Day.
  9. Proclamation declaring the month of May as Motorcycle Awareness Month.
  10. Proclamation declaring May, 2014 as Building Safety Month. 
RC* 11. A Special Ordinance establishing a no parking zone on the south side of 11th Avenue between 6th and 7th Streets. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 12. Claims
a. Report from the Public Works Department regarding payment in the amount of $10,153.31 to Brandt Construction Company for an emergency water main repair on 4th Avenue and 17th Street. (087) 

b. Report from the Public Works Department regarding payment in the amount of $10,263.95 to Brandt Construction Company for an emergency water main repair at 2733 5th Avenue. (088)

c. Report from the Public Works Department regarding payment in the amount of $10,436.08 to Langman Construction, Inc. for an emergency water main repair at 17th Street and 21st Street. (089)
 
d. Report from the Public Works Department regarding payment in the amount of $12,020.58 to Miller Trucking and Excavating for an emergency water main repair at 44th Street and 22nd Avenue. (090)

e. Report from the Public Works Department regarding payment #6 in the amount of $31,857.14 to Gilbane Building Company for pre-construction services provided for the Rock Island Police Station project. (091)

f. Report from the Public Works Department regarding payment #5 in the amount of $36,638.90 to Brandt Construction Company for the 23rd Avenue Reconstruction:12th to 17th Street project. (092)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 13. Claims for the week of April 11 through April 17 in the amount of $953,541.86 and Payroll for the weeks of March 31 through April 13 in the amount of $1,939,854.73. (Motion whether or not to allow the claims and payroll.)
RC* 14. Report from the Community and Economic Development Department regarding a bid from the Arc of the Quad Cities to purchase City owned property at 1730 8th Avenue in the amount of $12,500.00 plus closing costs. (Motion whether or not to accept the bid as recommended, pending a review by the Historic Preservation Commission, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.)
RC* 15. Report from the Fire Department regarding a proposal for the purchase of one Zoll X Series Manual Monitor/Defibrillator from Zoll Medical Corporation in the amount of $15,384.60. (Motion whether or not to approve the proposal as recommended, authorize purchase and authorize the City Manager to execute the contract documents.)
RC*  16. Report from the Public Works Department regarding bids for the 2014 Weed Control Spraying Program, recommending the bid be awarded to Midwest Lawns LLC in the amount of $15,210.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (083)
RC*  17. Report from the Public Works Department regarding a proposal from Langman Construction for replacing the 34th Avenue water main from the railroad tracks to its western terminus in the amount of $69,980.00 and  recommending that City crews perform the necessary pavement patching and landscaping work in the amount of $42,000.00. (Motion whether or not to approve the proposal as recommended, authorize City crews to perform the pavement patching and landscaping and authorize the City Manager to execute the contract documents.) (085) 
RC* 18. Report from the Public Works Department regarding the 2014 Pavement Marking Program, recommending to extend the 2013 maintenance contract with Peterson Parking Lot Striping, Inc. in order to perform the required maintenance through 2014. (Motion whether or not to approve the extension as recommended.) (086)
RC 19. Report from the Community and Economic Development Department regarding a contract with Kucera International, Inc. for aerial mapping/photography services as it relates to the Greater Quad Cities Region 2014 Aerial Mapping project and payment in the amount of $101,839.00 for aerial related products. (Motion whether or not to put Item #19 back on the Agenda.) A motion remains on the floor - It was moved by Alderman Tollenaer and seconded by Alderman Hotle to approve the contract and payment as recommended and authorize the City Manager to execute the contract documents.
   Note: Item #19 was tabled at the April 7, 2014 Council meeting.
RC 20. Report from the Community and Economic Development Department regarding a first amendment to the landscaping agreement with LRC Developers, Inc. dated September 15, 2012. (Motion whether or not to approve the first amendment as recommended, subject to minor attorney modifications and authorize the City Manager to execute the contract documents.)
RC* 21. Report from the Community and Economic Development Department regarding a Special Ordinance ceding the City's 2014 private activity volume bonding cap to the Quad Cities Regional Economic Development Authority. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC*  22. Report from the Public Works Department regarding a Resolution appropriating $1,263,712.49 of Motor Fuel Tax funds for street maintenance. (Motion whether or not to adopt the resolution.) (079) 
RC*  23. Report from the Public Works Department regarding an amended Resolution appropriating $960,957.51 of Motor Fuel Tax funds for street maintenance for 2013. (Motion whether or not to adopt the resolution.) (093)
RC* 24. Report from the Community and Economic Development Department regarding a Resolution for the adoption of the proposed Comprehensive Plan. (Motion whether or not to adopt the resolution as recommended and authorize City staff to transmit the adopted plan to the State of Illinois as required by the funding grant.) 
RC*  25. Report from the Community and Economic Development Department regarding a contribution in the amount of $10,000.00 to the Employer Assisted Housing Program in support of Arsenal employees who are seeking to purchase a home in Rock Island(Motion whether or not to approve the contribution as recommended.) 
  26. Report from the Mayor regarding appointments and reappointments to the Preservation Commission, Board of Zoning Appeals, Neighborhood Partners and Planning Commission. (Motion whether or not to approve the appointments and reappointments as recommended.) 
  27. Report from the City Clerk regarding a request from Cool Beanz Coffeehouse and Against the Grain for outdoor entertainment on Saturday, May 31, 2014 from noon to 5:00 pm, a request to close a portion of the alley between 1325 30th Street and 1340 31st Street and to allow alcohol outside until 9:00 pm in the enclosed area. (Motion whether or not to approve the outdoor entertainment as recommended, the partial alley closing and the request for alcohol outside until 9:00 pm in the enclosed area, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
  28. Report from the City Clerk regarding a request from the First Baptist Church for a Sound Amplification Permit for Friday, August 15, 2014 from 8:00 pm to 11:00 pm for a Summer Outdoor Family Theater event at 3020 30th Street. (Motion whether or not to approve the sound amplification permit as recommended.)  
  29. Report from the City Clerk regarding a request from the Platinum Hospitality Group, LLC (Gendler's - Black Ram) to have live entertainment (music) outside on the patio on Fridays and Saturdays from 11:00 am to 11:00 pm and on Sunday afternoons from 11:00 am to 7:00 pm beginning April 1 to November 10, 2014. (Motion  whether or not to approve the outdoor entertainment as recommended, subject to complying with all liquor license regulations and fencing regulations, and subject to being closed down early if noise complaints are received.)   
30. Other Business.

31. Executive Session on Personnel, Property Acquisition and Litigation.

32. Motion to recess to 5:30 pm, Monday, May 5, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201