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Rock Island logoCity Council Meeting
April 20, 2015

Study Session 6:00 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Actuarial Services Presentation.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of April 13, 2015. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Proclamation declaring April 24, 2015 as Arbor Day.
  8. Proclamation recognizing the Augustana College Men's Basketball Team.
  9. Proclamation declaring Saturday, May 2, 2015 as Keep Rock Island Beautiful Day.
  10. Proclamation declaring the month of May as Motorcycle Awareness Month.
RC* 11. Claims
a. Report from the Public Works Department regarding payment #3 in the amount of $324,645.69 to Brandt Construction for services provided for the 6th Avenue Relief Sewer project. (072)

b. Report from the Public Works Department regarding payment #16 in the amount of $1,310,953.26 to Gilbane Building Company for construction services provided for the Rock Island Police Station project. (073)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 12. Claims for the week of April 10 through April 16 in the amount of $513,907.40 and payroll for the weeks of March 30 through April 12 in the amount of $1,326,880.36. (Motion whether or not to allow the claims and payroll.)
RC*  13. Purchase Card Claims for the month of March in the amount of $49,674.17. (Motion whether or not to approve the purchase card claims.) 
RC*  14. Report from the Public Works Department regarding the purchase of 300 refuse carts from Toter, Inc. in the amount of $16,737.29. (Motion whether or not to approve the purchase as recommended.)  (070)
RC* 15. Report from the Public Works Department regarding bids for the joint purchase of sign posts and sign materials, recommending the bids be awarded to Custom Products Corp. in the amount of $16,022.96 and Decker Supply Co., Inc. in the amount of $12,466.50. (Motion whether or not to award the bids as recommended and authorize purchases.)  ( 067)  
RC* 16. Report from the Public Works Department regarding bids for the 2015 Weed Control Spraying Program, recommending the bid be awarded to TruGreen Lawn Care in the amount of $13,000.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (066)
RC*  17. Report from the Public Works Department regarding bids for the 11th Street and Blackhawk Road Intersection Improvements project, recommending the bid be awarded to Valley Construction Company in the amount of $879,443.97. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (069)
RC* 18. Report from the Public Works Department regarding the 2015 Hot In-place Recycling Program maintenance contract, recommending to extend the 2014 Hot In-place Recycling Program maintenance contract with American Asphalt Surface Recycling in order to perform the required maintenance through 2015. (Motion whether or not to approve the extension as recommended.) (068)
RC*  19. Report from General Administration regarding a contract for professional consulting services with Ballard King & Associates LLC for a comprehensive operational audit, market feasibility analysis and business process assessment of the Parks and Recreation Department in an amount not to exceed $46,350.00. (Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents.)
RC* 20. Report from the Police Department regarding an Ordinance amending Chapter 10, Article I, Section 10-9 of the Code of Ordinances regarding the Deer Hunting Program. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  21. Report from the Community and Economic Development Department regarding a Resolution accepting funding from the Illinois Housing Development Authority for the Blight Reduction Program. (Motion whether or not to adopt the resolution as recommended and authorize the City Manager to execute the contract documents.)
RC*  22. Report from the Public Works Department regarding an amended Resolution appropriating $986,452.54 of Motor Fuel Tax funds for street maintenance for 2014. (Motion whether or not to adopt the resolution as recommended.) (074)
RC*  23. Report from the Public Works Department regarding a Resolution appropriating $1,391,302.00 of Motor Fuel Tax funds for street maintenance. (Motion whether or not to adopt the resolution as recommended.) (075)
RC*  24. Report from the Community and Economic Development Department regarding the sale of City owned property at 309 and 311 20th Street to Dan Bonowski in the amount of $1.00. (Motion whether or not to approve the sale of property as recommended, subject to the terms as stated in the report, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.) 
RC*  25. Report from the Finance Department regarding an adjustment to the Calendar Year 2015 Budget, recommending increasing the Motor Fuel Tax Fund in the amount of $477,802.00. (Motion whether or not to approve the budget adjustment as recommended.)
  26. Report from the Mayor regarding an appointment and reappointments to the Electrical Board Code of Appeals. (Motion whether or not to approve the appointment and reappointments as recommended.)
  27. Report from the City Clerk regarding a request from Augustana College (Center for Student Life) for a Sound Amplification Permit for Saturday, May 2, 2015 from 4:00 pm to midnight for a concert at the Charles D. Lindberg Stadium at 520 38th Street. (Motion whether or not to approve the sound amplification permit as recommended.)
RC* 28. Report from the City Clerk regarding requests from the College Hill District Organization to hold their 3rd annual Retro Rally event on Saturday, May 30, 2015 (rain date of May 31st), requesting a street closure at 30th Street between 12th Avenue and 14th Avenue from 11:00 am to 7:00 pm, hang decorations and banners from signs and street posts, requesting staff to place a few trash receptacles at the locations as stated on the map and utilization of College Hill District funds in an amount not to exceed $1,500.00. (Motion whether or not to approve the event, rain date and requests as recommended, subject to the College Hill District contacting the Police Department for traffic control if necessary, contacting the Fire Marshal for life safety inspection of the tent and removing the decorations, banners and signage by June 2, 2015.) 
  29. Report from the City Clerk regarding a request from Cool Beanz Coffeehouse and Radicle Effect Brewerks for an outdoor event on Saturday, May 30, 2015 from noon to 7:00 pm in conjunction with the 3rd annual Retro Rally event, a request to close a portion of the alley between 1325 30th Street and 1340 31st Street, a request for sound amplification and to serve alcohol outside until 7:00 pm in the enclosed area. (Motion whether or not to approve the event as recommended, the partial alley closing and sound amplification, and the request for alcohol outside until 7:00 pm in the enclosed area, subject to providing the proper fencing, allowing sidewalks to remain open, complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
  30. Report from the City Clerk regarding a request from Kavanaugh's Hilltop Tavern to have live entertainment outside in the fenced in parking lot from noon to 7:00 pm on Saturday, May 30, 2015 at 1228 30th Street in conjunction with the 3rd annual Retro Rally event. (Motion whether or not to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.) 
RC* 31. Report from the City Clerk regarding an activity application from Walgreens requesting to hold their 2nd annual 5K Color Run on Saturday, September 19, 2015 beginning at 8:00 am, a request for utilization of a vacant City lot behind McDonalds on 11th Street, and a resolution for temporary closure of the on and off ramps from IL92 at 31st Avenue and to regulate traffic on 31st Avenue at 11th Street, 9th Street & 5th Street. (Motion whether or not to approve the event as recommended and the request for utilization of the vacant City lot, subject to Walgreens providing the proper insurance and adopt the resolution.) 
32. Other Business.

33. Executive Session on Personnel, Property Acquisition and Litigation.

34. Motion to recess to 5:30 pm, Monday, May 4, 2015.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201