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Rock Island logoCity Council Meeting
August 11, 2014

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Presentation on Choice Neighborhoods
Planning Grant and Sidewalk Policy Presentation.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Murphy.

5. Minutes of the meeting of July 28, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Announcement of the 2014 Citizen of the Year Winners. 
  8. Presentation of Tell on Your Neighbor Awards by the Beautification Commission.
  9. Presentation of the Financial Management Report for June 2014
RC* 10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Robert Wakeland, owner of R Longterminvestments Corp. doing business as Mama Compton's for a waiver of the signature requirement to secure a liquor license at 1725 2nd Avenue.
   Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to recommend to the Mayor/Liquor Commissioner to waive the signature requirement as requested and approve the liquor license.)
RC* 11. A Special Ordinance providing for the sale of City owned property at 612 8th Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  12. A Special Ordinance providing for the sale of property (20' X 53.98' alley) south and adjacent to Part of Lot 8, Block 3 of Plat 2 of Bailey Davenport's First Addition. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 13. Claims
a. Report from the Human Resources Department regarding payment in the amount of $1,947.85 to Joe Carlin for General Liability claim.

b. Report from the Human Resources Department regarding payment in the amount of $7,113.46 to David Morrison for legal services rendered for the month of July. 

c. Report from the Public Works Department regarding payment #1 in the amount of $153,180.00 to Walter D. Laud, Inc. for services provided for the 2014 PCC Street Patching project 2377. (160)

d. Report from the Public Works Department regarding payment #2 and final in the amount of $14,395.13 to Walter D. Laud, Inc. for services provided for the 44th Avenue Watermain: 12th Street to 14th Street project. (161)

e. Report from the Public Works Department regarding payment #1 in the amount of $128,528.91 to CDB Utility Contractors, Inc. for services provided for the Fiber Optic Phase 7 project. (162) 

f. Report from the Public Works Department regarding payment #8 in the amount of $171,380.84 to Gilbane Building Company for pre-construction services provided for the Rock Island Police Station project. (163)


(Motion whether or not to accept the reports and authorize payments as recommended.)

RC* 14. Claims for the weeks of July 25 through July 31 in the amount of $884,437.41 and August 1 through August 7 in the amount of $387,328.98 and payroll for the weeks of July 21 through August 3 in the amount of $1,350,165.60. (Motion whether or not to allow the claims and payroll.)
RC 15. Report from the Public Works Department regarding bids for the 6th Avenue Relief Sewer project, recommending to approve the Notice of Intent to Award to Brandt Construction Company in the amount of $10,622,394.46. (Motion whether or not to approve the notice of intent to award as recommended and authorize the City Manager to execute the notice of intent to award.) (157) 
RC*  16. Report from the Public Works Department regarding bids for 13th Avenue Storm Sewer Installation and Pavement Replacement, recommending the bid be awarded to Walter D. Laud, Inc. in the amount of $14,950.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (158)  
RC*  17. Report from the Public Works Department regarding bids for the 2014 Ground Storage Domes Painting project, recommending the bid be awarded to Johnson Contracting Company, Inc in the amount of $37,553.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (164)  
RC* 18. Report from the Public Works Department regarding bids for the 13th Street Watermain: 5th Avenue to 7th Avenue project, recommending the bid be awarded to Langman Construction in the amount of $213,979.93. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (165) 
RC*

19. Report from the Community and Economic Development Department regarding an Ordinance approving a redevelopment agreement with the Steel Warehouse Company, Inc., subject to minor attorney modifications and authorizing the City Manager to execute the contract documents. (Motion whether or not to consider, suspend the rules and pass the ordinance.)

RC*  20. Report from the Community and Economic Development Department regarding the 2015CY Gaming Grant allocation policies. (Motion whether or not to approve the 2015CY Gaming Grant allocation policies as recommended.)
RC*

21. Report from the Community and Economic Development Department regarding a Memorandum of Understanding between the City and the Rock Island Housing Authority to apply for the 2014 HUD Choice Neighborhoods Planning Grant, and a Resolution for identifying City support of the collaboration with Rock Island Housing Authority in submitting the application. (Motion whether or not to approve the memorandum of understanding as recommended, authorize the City Manager to execute the contract documents and adopt the resolution.)

RC* 22. Report from the Public Works Department regarding a Resolution for acquiring a utility permit to construct the 6th Avenue Relief Sewer across the 11th Street (US 67) Right of Way. (Motion whether or not to adopt the resolution.)
RC* 23. Report from the City Clerk regarding a Resolution approving the full release of the listed Executive Session Minutes. (Motion whether or not to approve the full release of the listed executive session minutes as recommended and adopt the resolution.) 
RC* 24. Report from the Community and Economic Development Department regarding an adjustment to the CY 2014 Budget, recommending to increase the Community and Economic Development Loans Fund in the amount of $25,000.00. (Motion whether or not to approve the budget adjustment as recommended.) 
 

25. Report from the Community and Economic Development Department regarding review of a two lot minor final plat of Prairie View Business Park Second Addition located at 4701 45th Street Court. (Motion whether or not to approve the final plat as recommended, subject to receiving the required signed certificates.)

  26. Report from the Public Works Department and the Community and Economic Development Department regarding a request from Ms. Annette Zapolis of the College Hill District for the installation of 15 campaign style signs at various locations along the 14th Avenue and 30th Street Right of Ways. (Motion whether or not to allow the College Hill District to install the proposed signs within the 14th Avenue and 30th Street Right of Ways as recommended.)  
  27. Report from the Public Works Department and the Community and Economic Development Department regarding a rain garden installed by Against the Grain in 2013 in the City Right of Way. (Motion whether or not to allow Against the Grain to leave the rain garden in the right of way adjacent to their property, subject to making modifications in accordance with the approved design and keeping the plants trimmed so as not to obstruct pedestrians or motorists.) 
  28. Report from the Fire Department regarding a request from local #26 of the IAFF to utilize the intersection of 30th Street and 18th Avenue on Saturday, August 30th and Sunday, August 31st from 10:00 am to 2:00 pm for their MDA fundraiser "Fill the Boot" campaign. (Motion whether or not to approve the request as recommended.) 
  29. Report from the Mayor regarding appointments to the Citizen's Advisory Committee. (Motion whether or not to approve the appointments as recommended.) 
  30. Report from the Mayor regarding an appointment and reappointments to the Sunset Marina Boaters Advisory Committee. (Motion whether or not to approve the appointment and reappointments as recommended.) 
  31. Report from the Mayor regarding reappointments to the Library Board. (Motion whether or not to approve the reappointments as recommended.) 
  32. Report from the City Clerk regarding a request from Reverend Willie E. Jones of the People’s Missionary Baptist Church for a street closing at 6th Avenue between 23rd Street and 24th Street on Saturday, August 16th from 11:00 am to 2:00 pm for their annual back to school supply giveaway at 553 23rd Street. (Motion whether or not to approve the request as recommended.)
33. Report from the City Clerk regarding an Activity application from Nicole White of From the Heart Ministries to hold a March on Saturday, August 23rd beginning at 9:30 am at 9th Street and 13th Avenue for their Take Our Youth Back Rally at Denkmann Park. (Motion whether or not to approve the event as recommended, subject to providing the proper insurance by August 15th.)
  34. Report from the City Clerk regarding a request from Nathaniel Lawrence of Polyrhythms for a Street Closing at 9th Street between 5th Avenue and 7th Avenue, along with Sound Amplification for the Jazz and Heritage Festival to be held on Saturday, August 23rd from 11:00 am to 10:00 pm at the Martin Luther King Jr. Park at 601 9th Street. (Motion whether or not to approve the requests as recommended.)
  35. Report from the City Clerk regarding a request from Willie Williams for a Street Closing at 9th Street between 4th Avenue and 7th Avenue, along with Sound Amplification for the We Care for Our Communities event to be held on Saturday, September 6th from noon to 7:00 pm at the Martin Luther King Jr. Park at 601 9th Street.  (Motion whether or not to approve the requests as recommended.)
36. Other Business.

37. Executive Session on Personnel, Property Acquisition and Litigation.

38. Motion to recess to 5:30 pm, Monday, August 25, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201