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Rock Island logoCity Council Meeting
April 14, 2014

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Discussion on the Comprehensive
Plan and Discussion on Aerial Mapping
Services if time allows.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of April 7, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Mayor Pauley will open a bid regarding the disposition of City property at 1730 8th Avenue. Mayor Pauley will then refer the bid to staff for review. (Action to be taken at the April 21, 2014 Council Meeting.)
  8. Proclamation declaring the month of April as Parkinson's Awareness Month
RC* 9. Claims
a. Report from the Human Resources Department regarding payment in the amount of $5,715.33 to Ben Smith for General Liability claim with the necessary budget adjustment in FY13/14.

b. Report from the Human Resources Department regarding payment in the amount of $3,366.42 to Lolita Payne for General Liability claim with the necessary budget adjustment in FY13/14.

c. Report from the Human Resources Department regarding payment in the amount of $1,164.97 to Amber Peterson for General Liability claim with the necessary budget adjustment in FY13/14.

d. Report from the Public Works Department regarding payment in the amount of $3,300.00 to Bob Westpfahl for the 2014 annual land set aside. (081)
 
e. Report from the Public Works Department regarding payment #30 in the amount of $127,327.48 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (082)

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC*  10. Claims for the week of April 4 through April 10 in the amount of $509,766.93. (Motion whether or not to allow the claims.)
RC* 11. Report from the Public Works Department regarding bids for the 2014 Mowing Contract, recommending the bid be awarded to Finer Finish Grounds Care in the amount of $97,278.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC* 12. Report from the Finance Department regarding Request for Proposals for Other Post Employment Benefit Services, recommending Menard Consulting, Inc. for a three year contract with two one year extensions as outlined in the report. (Motion whether or not to approve the proposal as recommended and authorize the City Manager to execute the contract documents.)
RC*  13. Report from the Finance Department regarding Request for Proposals for Actuarial Services, recommending Nyhart Company, Inc. for a three year contract with two one year extensions as outlined in the report. (Motion whether or not to approve the proposal as recommended, authorize staff to negotiate the contract and authorize the City Manager to execute the contract documents.)
RC* 14. Report from the Public Works Department and the Community and Economic Development Department regarding a proposal from Missman, Inc. for engineering services for a traffic corridor study for 1st Avenue between the Centennial Bridge and Rock Island Arsenal Viaduct in the amount of $69,800.00. (Motion whether or not to approve the proposal as recommended and authorize the City Manager to execute the contract documents.) (076)
  15Report from the Community and Economic Development Department regarding a request from John and Gloria Streiter to apply for a Special Use Permit to operate a two-chair beauty salon in a basement space of their existing office building located at 2100 18th Avenue. (Motion whether or not to allow for the application of the special use permit as recommended.) 
  16. Report from the Traffic Engineering Committee regarding a request from Juanita Summers to ban parking on the south side of 11th Avenue between 6th and 7th Street. (050) (Motion whether or not to take Agenda Item #16 off the table). A Motion remains on the floor - It was moved by Alderman Austin and seconded by Alderman Foley to approve the request as recommended and refer to the City Attorney for an ordinance. 
 

Note: Agenda Item #16 was tabled at the April 7, 2014 Council meeting.

  17. Report from the City Clerk regarding a request from Kavanaugh's Hilltop Tavern to have live entertainment outside on their semi enclosed Leprechaun Landing (patio) on Friday and Saturday nights from 5:00 pm to 11:00 pm beginning April 1 to November 2, 2014. (Motion whether or not to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.) 
RC* 18. Report from the City Clerk regarding a Plaza event application from The District to hold a two day interactive art festival (Dirty Art-Good Clean Fun) on Saturday, May 24 and Sunday, May 25, 2014 from noon to 6:00 pm, a request for the waiver of the event fees, and a request for the utilization of various sidewalks as stated in the report. (Motion whether or not to approve the event, the waiver of fees and the utilization of sidewalks as recommended.)  
RC*  19. Report from the City Clerk regarding requests from the College Hill District Organization to hold their Retro Rally event on Saturday May 31, 2014 (rain date of June 1st), requesting a street closure at 30th Street between 12th Avenue and 14th Avenue from 11:00 am to 6:00 pm, utilization of water from a fire hydrant, hang decorations and banners from signs and street posts, requesting staff to place trash receptacles at the locations as stated on the map and utilization of College Hill District funds in an amount not to exceed $1,500.00. (Motion whether or not to approve the event, rain date and requests as recommended, subject to the College Hill District contacting the Police Department for traffic control, contacting the Fire Marshal for life safety inspection of the tent and removing the decorations, banners and signage by June 6, 2014.) 
  20. Report from the City Clerk regarding an application from Alleman High School requesting to hold a 5K and 1-Mile race event on Saturday, June 28, 2014 from 7:30 am to 9:30 am. (Motion whether or not to approve the event as recommended.) 
21. Other Business.

22. Executive Session on Personnel, Property Acquisition and Litigation.

23. Motion to recess to 5:30 pm, Monday, April 21, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201