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Rock Island logoCity Council Meeting
April 1, 2013

Study Session 6:00 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Discussion on Depreciation Rules.
Executive Session: Personnel, Property Acquisition
and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Austin.

5. Minutes of the meeting of March 18, 2013. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.

7. Proclamation declaring April, 2013 as Fair Housing Month.

8. Proclamation declaring April, 2013 as Sarcoidosis Awareness Month.
RC* 9. Claims
a. Report from the Human Resources Department regarding payment in the amount of $12,803.64 to Pappas, O'Connor and Fildes, PC for legal services rendered for the month of January 2013.

b. Report from the Human Resources Department regarding payment in the amount of $16,643.00 to Justin Anderson for General Liability claim.

c. Report from the Human Resources Department regarding payment in the amount of $83,529.87 to Brandon Foley for General Liability claim.
 
d. Report from the Human Resources Department regarding payment in the amount of $17,654.61 to Kutsunis and Weng P.C. for legal services rendered for the month of March 2013.

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 10. Claims for the week of March 15 through March 21 in the amount of $435,005.89. (Motion whether or not to allow the claims.)
RC* 11. Payroll for the weeks of March 4 through March 17 in the amount of $1,344,967.90. (Motion whether or not to allow the payroll.)
RC*  12. Report from the Public Works Department regarding bids for the 2013 50/50 Sidewalk and Curb Replacement Program, recommending the bid be awarded to A.J. Excavating in the amount of $44,155.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (054)
RC* 13. Report from the Public Works Department regarding bids for the 2013 Sod Replacement and 50/50 Tree Program, recommending the bid be awarded to Greenscape Associates in the amount of $40,952.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (055) 
RC* 14. Report from the Public Works Department regarding bids for the 6th Avenue Reconstruction: 31st Street to 32nd Street project, recommending the bid be awarded to Walter D. Laud, Inc. in the amount of $218,480.89. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (056) 
RC* 15. Report from the Community and Economic Development Department regarding bids for the demolition of 10 residential properties, recommending the bid be awarded to Lester Construction, Inc. in the amount of $142,924.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC*  16. Report from the Community and Economic Development Department regarding bids for the NESHAPS (asbestos) investigation of four residential and 10 commercial properties in the Watchtower Plaza area, recommending the bid be awarded to EnviroNET, Inc. in the total amount of $10,860.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) 
RC*  17. Report from the Human Resources Department regarding a contract for health consultant services with Holmes-Murphy (Jeff Scarpinato) for a three year period (April 1, 2013 to March 31, 2016) in the amount of $59,500.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) 
RC*  18. Report from the Public Works Department regarding the 2013 Mudjacking Program contract, recommending to extend the maintenance contract with Kelly Construction in order to perform the required maintenance. (Motion whether or not to approve the extension as recommended.) (064) 
  19. Report from the Public Works Department regarding a request for proposals from consulting firms to provide field inspection services and pavement management system updates for the City's pavement network, recommending the selection of Engineering & Research International, Inc. (ERI).  (Motion whether or not to approve the selection of ERI as recommended and authorize the Public Works Department to negotiate a service agreement.) (057)
RC*  20. Report from the Public Works Department regarding three Motor Fuel Tax Audit Resolutions for the projects as stated in the report. (Motion whether or not to adopt the resolutions as recommended, authorize the City Clerk to provide signed and sealed copies to the City Engineer and authorize the City Engineer to file the resolutions with the Illinois Department of Transportation.) (065) 
RC*  21. Report from the Public Works Department regarding a Resolution appropriating $1,112,335.00 of Motor Fuel Tax funds for street maintenance. (Motion whether or not to adopt the resolution.) (066)
  22. Report from the Mayor regarding an appointment to the Beautification Commission. (Motion whether or not to approve the appointment as recommended.) 
  23. Report from the Police Department regarding a request for a road closure at 7th Avenue from 35th to 38th Street on May 23, 2013 from 8:00 am to 1:00 pm for Augustana College to conduct a joint training exercise that includes emergency responders from throughout the Quad Cities area. (Motion whether or not to approve the request as recommended.)
24. Other Business.

25. Executive Session on Personnel, Property Acquisition and Litigation.

26. Motion to recess to 5:30 pm, Monday, April 8, 2013.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201