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Rock Island logoCity Council Meeting
February 4, 2013

Study Session 6:00 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Quad City Convention and Visitors Bureau Update. 
Executive Session: None.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Jones.

5. Minutes of the meeting of January 21, 2013. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley. 
  7. Presentation by the Advanced Technology and Sustainability Consortium.
  8. Presentation of the Financial Management Report for December 2012.
RC* 9. A Special Ordinance amending Chapter 2, Article VI, Division 5, Sec. 2-272 (b) of the Code of Ordinances regarding Duties and Powers of the Human Rights Commission. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 10. Claims
a. Report from the Administrative Services Department regarding payment in the amount of $658.75 to Roger Heaton for General Liability claim.

b. Report from the Administrative Services Department regarding payment in the amount of $5,873.24 to Kutsunis and Weng P.C. for legal services rendered for the month of January.

c. Report from the Public Works Department regarding payment in the amount of $15,549.46 to Valley Construction Company, Inc. for an emergency sewer repair at 2034 40th Street. (016)

d. Report from the Public Works Department regarding payment in the amount of $28,714.89 to Langman Construction, Inc. for an emergency water main repair at 7th Avenue and 24th Street. (017)

e. Report from the Public Works Department regarding payment in the amount of $11,351.56 to Valley Construction Company, Inc. for an emergency water main repair on Indian Hill Road. (018)

f. Report from the Public Works Department regarding payment #2 and final in the amount of $40,605.68 to AJ Excavating, Inc. for services provided for the 3rd Avenue Extension, West of 46th Street project. (020)

g. Report from the Public Works Department regarding payment #4 and final in the amount of $40,403.98 to Brandt Construction for services provided for the 15th Avenue Resurfacing: 33rd to 38th Streets project. (021) 

h. Report from the Public Works Department regarding payment #1 and final in the amount of $46,831.55 to Brandt Construction for services provided for the 2012 Seal Coating Program project. (022)

i. Report from the Public Works Department regarding payment #2 in the amount of $21,985.80 to Bush Turf, Inc. for services provided for the 2012 Sod Replacement Program project. (023)

j. Report from the Public Works Department regarding payment #2 in the amount of $4,027.40 to Centennial Contractors of the Quad Cities for services provided for the 2012 50/50 Sidewalk and Curb Program project. (024)

k. Report from the Public Works Department regarding payment #2 and final in the amount of $200,729.18 to Langman Construction for services provided for the 42nd Street Reconstruction, 29th Avenue to Saukie Golf Course project. (025)

l. Report from the Public Works Department regarding payment #2 and final in the amount of $57,985.45 to Walter D. Laud, Inc. for services provided for the 37th Avenue Reconstruction, East of 44th Street project. (026)

m. Report from the Public Works Department regarding payment #2 in the amount of $240,055.88 to Valley Construction for services provided for the Rock Island Parkway Improvements, Ridgewood Road Intersection project. (027)

n. Report from the Public Works Department regarding payment #4 in the amount of $118,569.43 to Brandt Construction for services provided for the 16th Avenue Resurfacing: 33rd to 38th Streets project. (028)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 11. Claims for the weeks of January 18 through January 24 in the amount of $806,344.88 and January 25 through January 31 in the amount of $381,725.49. (Motion whether or not to allow the claims.)
RC*  12. Payroll for the weeks of January 7 through January 20 in the amount of $1,231,686.57. (Motion whether or not to allow the payroll.)
RC*  13. Report from the Public Works Department regarding the purchase of one complete raw water pump and motor including installation from Electric Pump in the amount of $48,725.00. (Motion whether or not to approve the purchase as recommended.) (029)
RC*  14. Report from the Fire Department regarding bids for upgrading the six current warning sirens throughout the City, recommending the bid be awarded to Braniff Communications, Inc. in the amount of $11,190.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) 
RC*  15. Report from the Public Works Department regarding bids for Fire Station #2/SW Library Branch Roof Replacement, recommending the bid be awarded to Economy Roofing in the amount of $65,925.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (031)
RC*  16. Report from the Public Works Department regarding an agreement for professional services with Shive-Hattery, Inc for phase 2 of the Neighborhood Water Improvement Program in the total estimated amount of $12,300.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.)  (015) 
RC*  17. Report from the Public Works Department regarding an intergovernmental agreement for the 2013 Sewer  Rehabilitation/Lining Program. (Motion whether or not to approve the agreement as recommended and authorize the City Manager, City Attorney and City Clerk to execute the contract documents.) (019)
RC*  18.  Report from the Public Works Department regarding the 2013 Joint and Crack Sealing Program maintenance contracts, recommending to extend the maintenance contracts with New Coat Sealing, LLC in order to perform the required maintenance. (Motion whether or not to approve the extensions as recommended.) (030)
RC*  19. Report from the Community and Economic Development Department regarding a proposal from EnviroNET for a Limited Phase II Environmental Investigation of the former Plaza Gas Station (Walmart site) in an amount not to exceed $12,000.00. (Motion whether or not to approve the proposal as recommended and authorize the City Manager to execute the contract documents.)
RC* 20. Report from the Community and Economic Development Department regarding an agreement for the purchase of property owned by Riverstone Group, Inc. in the amount of $1,000,000.00. (Motion whether or not to approve the purchase agreement as recommended, subject to minor modification being implemented by the parties legal counsel prior to execution and authorize the City Manager to execute the purchase and finance contract documents at his discretion.)
RC*  21. Report from the Finance Department regarding an adjustment to the Fiscal Year 2013 Budget, recommending decreasing the 13th Avenue Reconstruction, 1st to 2nd Street project budget in the amount of $4,000.00 and increasing the Street Patch Expansion Program budget in the amount of $4,000.00. (Motion whether or not to approve the budget adjustment as recommended.)
  22. Report from the Community and Economic Development Department regarding the Analysis of Impediments to Fair Housing Study. (Motion whether or not to adopt the study as recommended.) 
  23. Report from the Traffic Engineering Committee regarding a request from Roxann Duarte to install a handicapped parking space across the street from 2708 8th Avenue. (Motion whether or not to approve the request to install a handicapped parking space on the property line between 2711 and 2715 8th Avenue and refer to the City Attorney for an ordinance.) (006)
  24. Report from the Mayor regarding an appointment and reappointment to the Rock Island County Joint Animal Control Board and appointments to Neighborhood Partners. (Motion whether or not to approve the appointments and reappointment as recommended.)  
RC* 25. Report from the City Clerk regarding an application and Resolution for the Quad Cities River Bandits to hold a 5K Run on Saturday, April 6, 2013 from 8:00 am to 9:00 am. (Motion whether or not to approve the event as recommended and adopt the resolution.) 
  26. Report from the City Clerk regarding an application from the Spring Forward Learning Center requesting to hold a 5K Run on Saturday, April 6, 2013 beginning at 8:00 am. (Motion whether or not to approve the event as recommended.)
27. Other Business.

28. No Executive Session.

29. Motion to recess to 5:30 pm, Monday, February 11, 2013.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201