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Rock Island logoCity Council Meeting
November 19, 2012

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Discussion on Human Rights Ordinance
followed by an Executive Session discussing
Property Acquisition.
Executive Session: on Personnel following the regular
meeting. 

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Brooks.

5. Minutes of the meeting of November 12, 2012. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Presentation of the "Best Community Garden" Awards by the Beautification Commission.
  8. Presentation of the "Best Rain Garden" Awards by the Beautification Commission. 
  9. Mayor Pauley will close the regular meeting and open a Public Hearing regarding a plan by the City to issue its Retirement Facility Revenue Bonds (Friendship Manor Project) Series 2012 in an aggregate principal amount not to exceed $10,000.000.00. 
  Mayor Pauley will close the Public Hearing and reconvene the regular meeting. (Action to be taken on the bonds at the December 3rd Council meeting.)
RC*  10. A Special Ordinance authorizing acquisition of property at 606, 608, 614, and 618 10th Street from Donald Klemmer in the amount of $65,000.00. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC*  11. A Special Ordinance authorizing the acquisition of property at 600 12th Street from Nathan and Elizabeth James in the amount of $8,000.00 and the donation of property at 600 12th Street and 610 12th Street to Forest Siding Supply, LLC. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 12. Claims
a. Report from the Administrative Services Department regarding payment in the amount of $1,222.55 to Holly Sparkman for General Liability Claim.

b. Report from the Administrative Services Department regarding payment in the amount of $1,649.49 to Auto Club Insurance Association for General Liability Claim
 
c. Report from the Public Works Department regarding payment #1 in the amount of $135,938.20 to Langman Construction for services provided for the 42nd Street Reconstruction, 29th Avenue to Saukie Golf Course project. (254)

d. Report from the Public Works Department regarding payment #1 in the amount of $69,784.09 to Centennial Contractors of the Quad Cities, Inc. for services provided for the 44th Street Reconstruction, 29th Avenue to Saukie Golf Course project. (255) 

e. Report from the Public Works Department regarding payment #5 and final in the amount of $254,663.97 to Valley Construction for services provided for the 24th Street Resurfacing: 5th to 9th Avenue project. (256)

f. Report from the Public Works Department regarding payment #2 and final in the amount of $133,104.25 to Centennial Contractors of the Quad Cities, Inc. for services provided for the 13th Avenue Reconstruction: 1st to 2nd Street project. (257)

g. Report from the Public Works Department regarding payment #1 in the amount of $60,481.13 to A.J. Excavating for services provided for the 20th Street Bike Path: 1st to 2nd Avenue project. (258)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 13. Claims for the week of November 9 through November 15 in the amount of $881,952.95. (Motion whether or not to allow the claims.)
RC* 14. Payroll for the weeks of October 29 through November 11 in the amount of $1,337,629.30. (Motion whether or not to allow the payroll.) 
RC* 15. Report from the Public Works Department regarding the purchase of three refrigerated wastewater samplers from Quality Control Equipment Company in the amount $18,609.50 and two flow meters from Teledyne/Isco in the amount of $61,478.00. (Motion whether or not to approve the purchases as recommended.) (261)
RC* 16. Report from the Public Works Department regarding bids for the 2012 Tree Trimming/Removal Contract, recommending the bids be awarded to Turkle's Tree Service in the amount of $21,155.00 for the Downtown Tree Contract and Acadian Tree Service in the amount of $79,455.00 for the City-wide Tree Contract. (Motion whether or not to award the bids as recommended and authorize the City Manager to execute the contract documents.) (259)
RC*  17. Report from the Public Works Department regarding an Adopt-A-Highway agreement with the Group Volunteers of Togo in America to adopt 11th Street between 3rd and 18th Avenues. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (247) 
RC*  18. Report from the Public Works Department regarding an agreement with CDM Smith, Inc. for engineering design services on the Water Treatment Plant Filter Design Study in a total estimated amount of $75,000.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (262)
RC* 19. Report from the Public Works Department regarding agreements with Melissa Muskopf for the City to assume ownership of an existing private storm sewer and a permanent easement granting the City the right to access and maintain the storm sewer at 12 Hillcrest Court. (Motion whether or not to approve the ownership for drainage and utility purposes agreement as recommended and the permanent easement for drainage and utility purposes, and authorize the City Manager to execute the contract documents.) (263)
20. Report from the Community and Economic Development Department regarding the Watchtower Plaza Redevelopment, recommending to
RC*  a. Authorize purchase of the properties at 3636 11th Street, 3715 9th Street3710 11th Street, 3700 11th Street, 3720 and 3800 11th Street, 3917 9th Street, 3923 9th Street, 4003 9th Street and 4009 9th Street. (Motion whether or not to approve the purchases as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for the ordinances.)
RC* b. Approve an agreement with Ehlers and Associates, Inc. for the establishment of a new TIF district in an amount not to exceed $39,000.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.)
RC 21. Report from the Finance Department regarding an Ordinance for entering into a borrowing agreement with American Bank for a line of credit financing for the Price Properties project. (Motion whether or not to consider, suspend the rules and pass the ordinance.)  
RC*  22. Report from the Finance Department regarding a Commitment Letter with American Bank for the line of credit financing to be used to ready property for sale to Price Properties, LLC. (Motion whether or not to enter into a commitment with American Bank as recommended and authorize the Mayor and City Clerk to execute the document.)
RC* 23. Report from the Finance Department regarding an adjustment to the 2013 budget, recommending increasing the TIF Fund in the amount of $85,000.00. (Motion whether or not to approve the budget adjustment as recommended.)
RC*  24. Report from the Finance Department regarding a public hearing on the December property tax. (Motion whether or not to confirm that a public hearing on the December property tax will not be needed because the levy increase will not exceed five percent.)
RC* 25. Report from the City Clerk regarding requests from the businesses in the College Hill District for utilization of funds from the College Hill District fund in an amount not to exceed $675.00, permission to decorate street posts, place signage in the City’s right-of-way and luminaria along the streets, place trash receptacles at each end of the district, and requesting the donation of Police support for traffic control for their annual Holiday Walk to be held on December 6, 2012 from 4:00 pm to 8:00 pm. (Motion whether or not to approve the requests for utilization of funds, decorations, signage and luminaria as recommended, and authorize staff to place trash receptacles at each end of the district, subject to the businesses contacting the Police Department for discussion on traffic control, providing the proper insurances, removing luminaria by 8:30 pm December 6th, removing signage by December 10th, and removing the decorative bows by January 3, 2013.)
26. Other Business.

27. Executive Session on Property Acquisition and Personnel.

28. Motion to recess to 5:30 pm, Monday, December 3, 2012.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201