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Rock Island logoCity Council Meeting
October 1, 2012

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: HUD Fair Housing Analysis Presentation and discussion
on Sunset Marina Rates.
Executive Session: on Personnel and Property Acquisition
following the regular meeting.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Austin.

5. Minutes of the meeting of September 15, 2012 and Minutes of the meeting of September 17, 2012. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Presentation of a video for the ICMA Conference featuring Rock Island.
  8. Proclamation declaring Saturday, October 6, 2012 as National Alliance on Mental Illness Day.
RC*  9. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Lynda Requet of Platinum Hospitality Group LLC for a Special Use Permit to erect a 40 foot by 100 foot tent for outside dining in the north front yard at 3000 14th Avenue.
   Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the special use permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.)
RC* 10. A Special Ordinance granting a Special Use Permit to the Platinum Hospitality Group, LLC for the property at 3000 14th Avenue. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC*  11. A Special Ordinance amending a zoning district and zoning map at 3115 14th Avenue. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  12. A Special Ordinance authorizing the acquisition of 16 residential properties in the City of Rock Island in the amount of $16,750.00. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 13. Claims
a. Report from the Public Works Department regarding payment #15 in the amount of $15,958.95to General Constructors, Inc. for services provided for the Public Works Department street garage project. (208)

b. Report from the Public Works Department regarding payment #1 in the amount of $26,140.68 to Brandt Construction for services provided for the 16th Avenue Resurfacing: 33rd to 38th Streets project. (209)

c. Report from the Public Works Department regarding payment #1 in the amount of $172,855.83 to Valley Construction for services provided for the Rock Island Parkway Improvements, Ridgewood Road Intersection project. (210)

 (Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 14. Report from the Administrative Services Department regarding six General Liability Claims related to a water main break overloading a sanitary sewer and causing backup into multiple homes on the 2000 block of 37th Street, recommending that each resident be paid half of their claim costs in the total combined amount of $20,395.81. (Motion whether or not to approve the general liability claims as recommended and authorize payments.) 
RC* 15. Claims for the weeks of September 14 through September 20 in the amount of $2,155,458.21 and September 21 through September 27 in the amount of $900,023.74. (Motion whether or not to allow the claims.)
RC*  16. Payroll for the weeks of September 3 through September 16 in the amount of $1,273,950.74. (Motion whether or not to allow the payroll.)
RC* 17. Report from the Public Works Department regarding bids for the 817 32nd Street Slope Stabilization project, recommending the bid be awarded to Encap, Inc. in the amount of $15,827.50. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (211) 
RC*  18. Report from the Public Works Department regarding bids for the Retaining Wall Replacement project, recommending the bid be awarded to Brandt Construction in the amount of $34,089.35. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (212)  
RC*  19. Report from the Finance Department regarding agreements with JP Morgan Chase Bank N.A. for Purchase Card and Merchant Card services. (Motion whether or not to approve the agreements as recommended and authorize the designated City official to execute the contract documents.)
RC 20. Report from the Community and Economic Development Department regarding a Landscaping agreement with LRC Developers, Inc. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.)
RC*  21. Report from the Community and Economic Development Department regarding a development agreement with Rock Island Economic Growth Corporation for 34 additional housing units (The Locks) in downtown Rock Island, an agreement with Ehlers and Associates, Inc. for the establishment of a new TIF district in an amount not to exceed $29,000.00 and the issuance of $1.75 million in TIF backed bonds to support The Locks  development. (Motion whether or not to approve the agreements as recommended, approve the issuance of $1.75 million in TIF backed bonds and authorize the City Manager to execute the contract documents.)
RC* 22. Report from the Police Department regarding a Dry Cleaning contract with Burke Cleaners, Inc., recommending a one year renewal expiring December 31, 2013 at the prices quoted in the existing contract. (Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents.)
RC*  23. Report from the Finance Department regarding an adjustment to the Fiscal Year 2013 Budget, recommending a budget transfer decreasing the budget for demolition of substandard structures in the amount of $15,441.24 and increasing the budget for facade improvement in the amount of $5,896.24 and increasing the budget for land purchase in the amount of $9,545.00. (Motion whether or not to approve the budget adjustment as recommended.)
24. Report from the Public Works Department regarding request for qualifications from consulting firms to provide recommendations and design for the roof replacement at Fire Station No. 2, recommending the selection of Shive-Hattery, Inc. (Motion whether or not to approve the selection of Shive-Hattery, Inc. as recommended and authorize the Engineering Division to enter into negotiations with them for a service agreement.) (206)
  25. Report from the Police Department regarding the hours for Halloween Trick or Treat, recommending Wednesday, October 31, 2012 from 5:00 pm to 8:00 pm in the City of Rock Island. (Motion whether or not to approve the Trick or Treat hours as recommended.)
26. Report from the Traffic Engineering Committee regarding a request from Bill Harris of the Neighborhood Laundromat at 4200 14th Avenue to remove a portion of the two-hour parking on the west side of his business. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (199) 
  27. Report from the Traffic Engineering Committee regarding a neighborhood petition for installing residential parking (Type A) on 29th Street between 7th and 9th Avenues. (Motion whether or not to deny the request as recommended.) (200)
  28. Report from the Traffic Engineering Committee regarding a neighborhood petition to remove the no parking on the west side of 36th Street between 28th and 30th Avenues. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (201)
29. Other Business.

30. Executive Session on Personnel and Property Acquisition.

31. Motion to recess to 5:30 pm, Monday, October 8, 2012.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201