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Rock Island logoCity Council Meeting
August 27, 2012

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Arsenal Gateway Project discussion and Council Chambers 
Audio tem and Public Access Channel discussion if time allows.
A Reception will be held at 6:15 pm in honor of the 2012 Citizen of the Year Winners.  
Session: on Property Acquisition and Litigation following the regular meeting.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL


1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Jones.

5. Minutes of the meeting of August 13, 2012. (Motion whether or not to approve the Minutes as printed.) 

6. Rock Island by Mayor Pauley.
  7. Presentation of the 2012 Citizen of the Year Awards by members of the Citizen of the Year Committee and Mayor Pauley.
  8. Proclamation declaring Monday, September 3, 2012 as Labor Day.
  9. Proclamation declaring September 7 to September 16, 2012 as East West Riverfest.
RC* 10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Denise Hiner, owner of Hiner Co. doing business as Legend's Corner Bar & Grille for a waiver of the signature requirement to secure a liquor license at 3008 7th Avenue.

Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to recommend to the Mayor/Liquor Commissioner to waive the signature requirement as requested and approve the liquor license.)
RC 11. A Special Ordinance amending a Special Ordinance granting a Special Use Permit for the Karpeles Manuscript Library Museum at 700 22nd Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 12. A Special Ordinance declaring certain City-owned vehicles and equipment as surplus and allowing for disposal. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC*  13. A Special Ordinance vacating a 65 foot dead end segment of 34th Avenue west of 8th Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 14. Claims

a. Report from the Finance Department (General Administration) regarding payment in the amount of $22,500.00 to WebsEdge USA for production of a video on the City of Rock Island for presentation at the International City/County Management Association annual conference to be held on October 7 through October 10, 2012.

b. Report from the Public Works Department regarding payment #1 in the amount of $66,015.72 to AJ Excavating, Inc. for services provided for the 3rd Avenue Extension west of 46th Street project. (185)

c. Report from the Public Works Department regarding payment #1 and final in the amount of $80,067.00 to Langman Construction for services provided for the 34th Avenue Reconstruction and Sanitary Sewer Extension project. (186)

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 15. Claims for the weeks of August 10 through August 16 in the amount of $2,135,508.82 and August 17 through August 23 in the amount of $231,695.66. (Motion whether or not to allow the claims.)
RC*  16. Payroll for the weeks of August 6 through August 19 in the amount of $1,260,306.41. (Motion whether or not to allow the payroll.)
RC*  17. Report from the Information Technology Department regarding the purchase of an audio system and content server for City Council Chambers from Electronic Communication tems (ECS) in an amount not to exceed $29,200.00. (Motion whether or not to approve the purchase as recommended, authorize payment and authorize the City Manager to execute the contract documents.) 
RC*  18. Report from the Public Works Department regarding bids for the Cross-town Bike Lane Sharrows project, recommending the bid be awarded to Peterson Parking Lot Striping, Inc. in the amount of $15,246.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (187)
RC*  19. Report from the Public Works Department regarding bids for the 2012 Asphalt Street Milling and Patching Program project, recommending the bid be awarded to Valley Construction Company in the amount of $192,326.16. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)  (188)
RC* 20. Report from the Community and Economic Development Department regarding proposals for conducting the Arsenal Gateway and Central Neighborhoods planning process, recommending the selection of MSA Professional Services in the amount of $72,500.00. (Motion whether or not to approve the selection of MSA Professional Services as recommended and authorize the City Manager to execute the contract documents.)
RC* 21. Report from the Public Works Department regarding a loan agreement with the Illinois Environmental Protection Agency for construction of the Mill Street Wastewater Treatment Plant Expansion. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (183)
RC*  22. Report from the Finance Department regarding an adjustment to the Fiscal Year 2013 Budget, recommending increasing the Capital Improvement Fund in the amount of $32,687.05. (Motion whether or not to approve the adjustment as recommended.)
RC*  23. Report from the Finance Department regarding an adjustment to the Fiscal Year 2013 Budget, recommending a budget transfer decreasing the 35th Street Resurfacing:14th to18th Avenue project in the amount of $90,000.00 and increasing the 13th Avenue Reconstruction: 1st to 2nd Street project in the amount of $90,000.00. (Motion whether or not to approve the adjustment as recommended.)
  24. Report from the Traffic Engineering Committee regarding a request from Elizabeth Jackson for the installation of a handicapped parking space at 1233 12th Street. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) 
  25. Report from the Mayor regarding an appointment to the Fire and Police Commissioner's Board. (Motion whether or not to approve the appointment as recommended.)
  26. Report from the City Clerk regarding a request from Martinis on the Rock to hold an event outside on Sunday, September 2, 2012 from 1:00 pm to 7:00 pm at 4619 34th Street. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
  27. Report from the City Clerk regarding an Activity permit application for the 28th annual Labor Day Parade to be held on Monday, September 3, 2012 from 9:30 am to noon. (Motion whether or not to approve the event as recommended.)
  28. Report from the City Clerk regarding a Sound Amplification application for St. George Greek Orthodox Church for Friday, September 21 and Saturday, September 22, 2012 from 11:00 am to 11:00 pm for their annual Greek Festival to be held at 2930 31st Avenue. (Motion whether or not to approve the sound amplification permit as recommended.)
  29. Report from the City Clerk regarding a request for a Street Closing at 21st Street between 16th Avenue and 17th Avenue on Saturday, September 22, 2012 from 4:00 pm to 6:00 pm for the Highland Park Historic Neighborhood Association's block party. (Motion whether or not to approve the request as recommended.)

30. Other Business.

31. Session on Property Acquisition and Litigation.

32. Motion to recess to 5:30 pm, Monday, September 10, 2012.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201