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Rock Island logoCity Council Meeting
August 13, 2012

Study Session 5:45 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Chamber of Commerce Presentation and
discussion on Utility Billing Procedures,  
Executive Session: on Litigation following the regular meeting. 

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Jones.

5. Minutes of the meeting of July 23, 2012. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley. 
  7. Announcement of the 2012 Citizen of the Year Winners.
  8. Presentation of the Award of Excellence for Schwiebert Riverfront Park. 
  9. Presentation of Tell on Your Neighbor Awards by the Beautification Commission.
RC* 10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Jordan Michelin, owner of Jordan's Tobacco & Liquor, LLC doing business as Jordan's Smoke Shack & Liquor for a waiver of the signature requirement to secure a liquor license at 1733 30th Street.

Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to recommend to the Mayor/Liquor Commissioner to waive the signature requirement as requested and approve the liquor license.)
RC*  11. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from the Karpeles Manuscript Library to amend an approved Special Use Permit to allow a second attached sign on the building facade at 700 22nd Street.

Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the amendment to the special use permit as recommended and refer to the City Attorney for an ordinance.)
RC* 12. Claims
a. Report from the Administrative Services Department regarding payment in the amount of $1,000.00 to Timothy Banks for General Liability Claim.

b. Report from the Administrative Services Department regarding payment in the amount of $7,574.00 to Kutsunis and Weng P.C. for legal services rendered for the month of July.

c. Report from the Public Works Department regarding payment #2 in the amount of $159,532.56 to Valley Construction for services provided for the 24th Street Resurfacing: 5th Avenue to 9th Avenue project. (174)

d. Report from the Public Works Department regarding payment #2 in the amount of $14,108.75 to Kelly Construction for services provided for the 2012 Mudjacking Program project. (175) 

e. Report from the Public Works Department regarding payment #6 in the amount of $13,529.21 to General Constructors, Inc. for services provided for the Turkey Hollow Road Bridge Replacement project. (176)

f. Report from the Public Works Department regarding payment #10 in the amount of $1,605,140.69 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (177)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 13. Claims for the weeks of July 20 through July 26 in the amount of $2,699,150.72, July 27 through August 2 in the amount of $254,149.41 and August 3 through August 9 in the amount of $566,863.44.  (Motion whether or not to allow the claims.)
RC*  14. Payroll for the weeks of July 9 through July 22 in the amount of $1,347,609.56 and July 23 through August 5 in the amount of $1,298,121.62.  (Motion whether or not to allow the payroll.)
RC*  15. Report from the Public Works Department regarding bids for repair of the City Hall boiler, recommending the bid be awarded to Ragan Mechanical, Inc. in the amount of $19,741.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (170) 
RC* 16. Report from the Board of Local Improvements regarding bids for 44th Street Reconstruction from 41st Avenue Court to Blackhawk Road, recommending the bid be awarded to Walter D. Laud, Inc. in the amount of $367,872.37. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (178) 
RC*  17. Report from the Board of Local Improvements regarding bids for 37th Avenue East of 44th Street Reconstruction, recommending the bid be awarded to Walter D. Laud, Inc. in the amount of $233,249.50. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (179) 
RC* 18. Report from the Public Works Department regarding bids for 20th Street Bike Path from 1st to 2nd Avenue, recommending the bid be awarded to A.J. Excavating in the amount of $76,778.25. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (180) 
RC*  19. Report from the Public Works Department regarding bids for 13th Avenue Reconstruction from 1st to 2nd Street, recommending the bid be awarded to Centennial Contractors of the Quad Cities, Inc. in the amount of $220,376.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (181) 
RC*  20. Report from the Community and Economic Development Department regarding bids for the Transient Boat Dock at Schwiebert Riverfront Park. (Motion whether or not to reject all bids as stated in the report and authorize Stanley Consultants to redesign the facility and rebid the project.)
RC* 21. Report from the Community and Economic Development Department regarding proposals for conducting the Arsenal Gateway and Central Neighborhoods planning process, recommending the selection of MSA Professional Services in the amount of $72,500.00. (Motion whether or not to approve the selection of MSA Professional Services as recommended and authorize the City Manager to execute the contract documents).
RC*  22. Report from the Public Works Department regarding a purchase agreement with LRC Real Estate as it relates to the construction of an underground combined sewer holding tank near the intersection of 40th Street with 5th Avenue. (Motion whether or not to approve the purchase agreement as recommended and authorize the City Manager to execute the contract documents.) (171)
RC* 23. Report from the Public Works Department regarding an agreement with Shive-Hattery, Inc. for engineering design and construction inspection services for phase 1 of the Neighborhood Water Improvement Program in a total estimated amount of $8,900.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.)  (167) 
RC* 24. Report from the Community and Economic Development Department regarding a development agreement with JDH, LLC for creating four apartments on the second floor of the properties located at 1808 - 1810 3rd Avenue and the City's commitment of $80,000.00 of Downtown TIF funds. (Motion whether or not to approve the agreement committing $80,000.00 of Downtown TIF funds to create the four apartments as recommended and authorize the City Manager to execute the contract documents, subject to the program application being completed.)
  25. Report from the Finance Department regarding Request for Proposals for banking and related services, recommending the selection of American Bank and Trust Company, N.A. and JP Morgan Chase Bank N.A. (Motion whether or not to approve the selection of American Bank and Trust Company, N.A. and JP Morgan Chase Bank N.A as recommended and authorize the Finance Department to negotiate agreements.)
  26. Report from the Public Works Department regarding proposals from consulting firms for investigating and assessing the City's water plant filtration and disinfection processes, recommending the selection of CDM Smith, Inc. (Motion whether or not to approve the selection of CDM Smith, Inc. as recommended and authorize the Engineering Division to enter into contract negotiations with them.) (169) 
RC*  27. Report from the Finance Department regarding an adjustment to the Fiscal Year 2013 Budget, recommending increasing the Library Fund in the amount of $358.26. (Motion whether or not to approve the adjustment as recommended.)  
RC* 28. Report from the Finance Department regarding an adjustment to the Fiscal Year 2013 Budget, recommending increasing the General Fund in the amount of $15,318.32, the Library Fund in the amount of $1,880.00, the Capital Improvements Fund in the amount of $277,299.14 and the Park and Recreation Fund in the amount of $127,000.00 through a transfer from the Gaming Fund. (Motion whether or not to approve the adjustments as recommended.) 
  29. Report from the Public Works Department regarding the elimination of current City-owned vehicles and equipment, recommending the items be declared as surplus as stated in the report. (Motion whether or not to approve the request as recommended, refer to the City Attorney for an ordinance and authorize staff to dispose of the items in a manner that is advantageous to the City.) (173)
  30. Report from the Community and Economic Development Department regarding a request from Langman Construction and Dan Carothers to vacate a 65 foot long segment of 34th Avenue west of 8th Street. (Motion whether or not to approve the request as recommended and refer to the City Attorney for a vacation ordinance with easements and requirement for curb and gutter to protect the fire hydrant.)
  31. Report from the Community and Economic Development Department regarding a request from MetroLink for a Riverfront Corridor Overlay District site plan review for construction of a 2,028 square foot bus transfer station structure with a freestanding sign at approximately 1907 2nd Avenue. (Motion whether or not to approve the request as recommended.)
  32. Report from the Community and Economic Development Department regarding a request from Beaver Properties (Robert Buker) for a final site plan and final plat for a segment of an approximate 14 acre total development site at approximately 3200 Blackhawk Road. (Motion whether or not to approve the request as recommended.)
  33. Report from the Traffic Engineering Committee regarding a request from David Gottwalt for the installation of a handicapped parking space at 2931 36th Street. (Motion whether or not to deny the request as recommended.) (164)
  34. Report from the Traffic Engineering Committee regarding a request from Chris Thompson, owner of Ganson's Bakery and Cafe for the installation of a pedestrian crosswalk across 38th Street near the cafe. (Motion whether or not to deny the request as recommended.) (172)
  35. Report from the Mayor regarding Reappointments to the Planning Commission and the Board of Zoning Appeals. (Motion whether or not to approve the reappointments as recommended.)
  36. Report from the City Clerk regarding a request from Martinis on the Rock to hold a fundraising event outside on Sunday, August 26, 2012 from 1:00 pm to 8:00 pm at 4619 34th Street. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
RC* 37. Report from the City Clerk regarding a Plaza activity event application from Priscilla Bremer of SK Model Management requesting to host a private wedding in Arts Alley on Saturday, September 15, 2012  beginning at 6:00 pm and requesting a waiver of the application and event fees. (Motion whether or not to approve the event and waiver of fees as recommended, subject to complying with all Plaza regulations.)
  38. Report from the City Clerk regarding an Activity Permit application from the Cornbelt Running Club to hold their 24th annual 5K and 10K Run on Sunday, September 16, 2012 from 8:00 am to 9:30 am. (Motion whether or not to approve the event as recommended.)
  39. Report from the City Clerk regarding two Sound Amplification permits for Augustana College to hold  concerts outside on campus grounds from 5:00 pm to midnight on Saturday, August 18, 2012 and Tuesday, October 9, 2012. (Motion whether or not to approve the sound amplification permits as recommended.) 
  40. Report from the City Clerk regarding two Sound Amplification permits for Augustana College to hold  concerts outside on campus grounds from 8:00 pm to 11:00 pm on Monday, September 24, 2012 and Monday, April 22, 2013. (Motion whether or not to approve the sound amplification permits as recommended.) 
  41. Report from the City Clerk regarding a request for a Sound Amplification permit from The Refuge for a Tent Revival to be held on Friday, September 7th from 5:00 pm to 9:00 pm, Saturday, September 8th from 10:00 am to 9:00 pm and Sunday, September 9th from 11:00 am to 6:00 pm at 3795 9th Street. (Motion whether or not to approve the sound amplification permit as recommended.)
  42. Report from the City Clerk regarding a request for a Street Closing at 23rd Street between 20 1/2 Avenue and 2025 23rd Street for a block party, along with a sound amplification permit for Saturday, September 8, 2012 from 4:30 pm to midnight. (Motion whether or not to approve the requests as recommended.) 
  43. Report from the City Clerk regarding a request for a Street Closing at 45th Street between 6th and 7th Avenue and the alley east of 4501 7th Avenue; along with a Sound Amplification permit for the East End Neighborhood Fair to be held on Saturday, September 8, 2012 from 11:45 am to 5:15 pm. (Motion whether or not to approve the requests as recommended.)
44. Other Business.

45. Executive Session on Litigation.

46. Motion to recess to 5:30 pm, Monday, August 27, 2012.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201