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Rock Island logoCity Council Meeting
July 9, 2012

Study Session 6:00 pm
City Council Chambers, City Hall, third Floor,
1528 Third Avenue, Rock Island, IL
Topics: CORA Discussion,
Executive Session: None.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pro Tem Tollenaer will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Foley.

5. Minutes of the meeting of June 18, 2012. (Motion whether or not to approve the Minutes as printed.)  
RC* 6. Claims
a. Report from the Administrative Services Department regarding payment in the amount of $6,747.90 to Kutsunis and Weng P.C. for legal services rendered for the month of June.

b. Report from the Administrative Services Department regarding payment in the amount of $2,325.12 to Sheryl Gross for General Liability Claim.

c. Report from the Public Works Department regarding payment in the amount of $19,407.94 to Brandt Construction Company for an emergency storm sewer repair on Ridgewood Road and 86th Avenue West. (142)

d. Report from the Public Works Department regarding payment #2 and final in the amount of  $15,911.94 to Walter D. Laud, Inc. for services provided for the 2012 Brick Street Patch Program project. (146)

e. Report from the Public Works Department regarding payment #2 and final in the amount of $8,645.52 to Crafton Railroad, Inc. for services provided for the Southwest Railroad Crossing Repairs project. (147) 

f. Report from the Public Works Department regarding payment #3 in the amount of $120,413.92 to Brandt Construction for services provided for 15th Avenue Resurfacing from 33rd to 38th Streets project.
(148)

g. Report from the Public Works Department regarding payment #1 in the amount of $178,628.72 to Valley Construction for services provided for 24th Street Resurfacing from 5th Avenue to 9th Avenue project. (157) 

h. Report from the Public Works Department regarding payment in the amount of $67,500.00 to the Illinois Environmental Protection Agency for annual fees for the NPDES permits. (158)
 

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 7. Claims for the weeks of June 15 through June 21 in the amount of $651,095.04, June 22 through June 28 in the amount of $373,419.34 and June 29 through July 5 in the amount of $555,357.75. (Motion whether or not to allow the claims.)
RC*  8. Payroll for the weeks of June 11 through June 24 in the amount of $1,326,028.50. (Motion whether or not to allow the payroll.) 
RC* 9. Report from the Public Works Department regarding bids for the 2012 Sewer Cleaning and Televising project, recommending the bid be awarded to CTR Systems, Inc. in the amount of $43,440.57. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (149)
RC 10. Report from the Public Works Department regarding bids for the Jackson Square parking lot east of 24th Street project, recommending the bid be awarded to AJ Excavating in the amount of $94,131.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (150)
RC* 11. Report from the Public Works Department regarding bids for the Fiber Optic Cable Phase Five project, recommending the bid be awarded to Tri-City Electric in the amount of $79,510.47. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (151)
RC* 12. Report from the Public Works Department regarding bids for the 3rd Avenue Extension west of 46th Street project, recommending the bid be awarded to AJ Excavating in the amount of $99,754.80. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (152)
RC*  13. Report from the Community and Economic Development Department regarding bids for demolition of P.S. #4 (Old Lincoln School), recommending the bid be awarded to American Demolition Corporation in the amount of $444,600.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents, subject to EPA approval of the plan to treat all waste as asbestos containing material.)  
RC*  14. Report from the Police Department regarding an agreement with Tri-City Electric Company/Tri-City Security Solutions for Phase One of the installation of Axis IP cameras and wireless nodes along 15th Avenue.  (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (024) 
RC* 15. Report from the Public Works Department regarding an intergovernmental agreement for the 2012 Sewer Lining Program. (Motion whether or not to approve the agreement as recommended and authorize the City Manager, City Attorney and City Clerk to execute the contract documents.) (143) 
RC 16. Report from the Public Works Department regarding an agreement with Shive-Hattery, Inc. for architectural investigation and inspection services for the City Hall Window Replacement project. (Motion whether or not to approve the agreement at the proposed fee schedule as recommended and authorize the City Manager to execute the contract documents.) (155)
RC*  17. Report from the Community and Economic Development Department regarding four development agreements with Rock Island Economic Growth for the New Old Chicago Neighborhood. (Motion whether or not to approve the agreements as recommended and authorize the City Manager to execute the contract documents)  
  18. Report from the Public Works Department regarding request for qualifications for design and construction inspection services relating to the 2012/2013 Neighborhood Water Improvement Program, recommending the selection of Shive-Hattery, Inc. (Motion whether or not to approve the selection of Shive-Hattery, Inc. as recommended and authorize the Public Works Department to negotiate a service agreement.) (156)
RC* 19. Report from the Board of Local Improvements regarding a Special Assessment Ordinance for improvements to 42nd Street from 29th Avenue to Saukie Golf Course. (Motion whether or not to consider, suspend the rules and pass the ordinance.) (153)
RC*  20. Report from the Board of Local Improvements regarding a Special Assessment Ordinance for improvements to 44th Street from 29th Avenue to Saukie Golf Course. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  21. Report from the Finance Department regarding adjustments to the Fiscal Year 2013 Budget, recommending increasing the Parks and Recreation Fund in the amount of $92,405.00. (Motion whether or not to approve the adjustments as recommended.)
  22. Report from the Police Department regarding an addition to the Code of Ordinances, Sec. 9-15.1: Vehicle involved in an unlawful attempt to flee and elude a peace officer, an insertion to Sec.9-12 (13) and amendments to Sections 9-16 and 9-13 of the Code of Ordinances.  (Motion whether or not to approve the additions, insertions and amendments as recommended and refer to the City Attorney for an ordinance.)  (025)
  23. Report from the Traffic Engineering Committee regarding a request for City Ordinance (section 9-42) control of a parking lot at 1617 11th Street. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.)  (140)
  24. Report from the Mayor regarding an appointment to the Board of Appeals. (Motion whether or not to approve the appointment as recommended.)
  25. Report from the Mayor regarding an appointment to the Sunset Marina Boaters Advisory Committee for the 900 Dock. (Motion whether or not to approve the appointment as recommended.)
RC*  26. Report from the Martin Luther King Center regarding a street closing and sound amplification request for their 26th annual King Center Family Fun Day Celebration scheduled for Saturday, August 4, 2012, requesting  the food vendor and sound amplification fees be waived. (Motion whether or not to approve the requests and waive the fees as recommended.)
  27. Report from the City Clerk regarding a request from Connie Hayes of the Community Caring Conference for a Street Closing at 14th Street between 9th Avenue and 10th Avenue, along with a Sound Amplification permit for the Celebrate Longview Block Party to be held on Saturday, July 21, 2012 from 10:00 am to 4:00 pm. (Motion whether or not to approve the requests as recommended.)
  28. Report from the City Clerk regarding a request from Junior’s Tap to hold an outdoor event on Saturday, July 28, 2012 from 3:00 pm. to 9:00 pm at 2536 5th Avenue. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
29. Other Business.

30. No Executive Session.

31. Motion to recess to 5:30 pm, Monday, July 23, 2012.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201