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Rock Island logoCity Council Meeting
May 7, 2012

Study Session 5:45 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Chamber of Commerce Presentation.
Executive Session: on Litigation if time allows.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Brooks.

5. Minutes of the meeting of April 23, 2012. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.

7. Proclamation declaring the month of May as QC Bike Month.
RC* 8. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Joyce Bogguess (Heaven's Delight Restaurant) for an amendment to an existing Special Use Permit to change the Special Use Permit business owner from Monique Morris to Heaven's Delight, owned by Joyce Bogguess at 1728 9th Street.

Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the amendment to the special use permit as recommended and refer to the City Attorney for an ordinance changing the business name to Heaven's Delight, owned by Joyce Bogguess.)
RC* 9. Claims
a. Report from the Administrative Services Department regarding payment in the amount of $3,236.14 to Brenda Spicer for General Liability claim.

b. Report from the Administrative Services Department regarding payment in the amount of $5,308.95 to Kutsunis and Weng for legal services rendered for the month of April.

c. Report from the Public Works Department regarding payment in the amount of $12,821.61 to Langman Construction for repairs made under the 2011 Sanitary Lateral Repair Program at 1407 24 1/2 Street. (098)

d. Report from the Public Works Department regarding payment #7 in the amount of $1,027,507.44 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (099)

e. Report from the Public Works Department regarding payment #1 in the amount of $174,680.82 to Langman Construction for services provided for the 2012 PCC Street Patching project. (100) 

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 10. Claims for the weeks of April 20 through April 26 in the amount of $1,386,655.43 and April 27 through May 3  in the amount of $538,059.53. (Motion whether or not to allow the claims.)
RC*  11. Payroll for the weeks of April 16 through April 29 in the amount of $1,336,714.15. (Motion whether or not to allow the payroll.)
RC* 12. Report from the Public Works Department regarding bids for the 2012 Sod Replacement Program, recommending the bid be awarded to Bush Sports Turf in the amount of $23,550.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (101)
RC* 13. Report from the Public Works Department regarding bids for 24th Street Resurfacing from 5th to 9th Avenue, recommending the bid be awarded to Valley Construction Company in the amount of $748,878.20.(Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (102) 
RC*  14. Report from the City Attorney regarding a license agreement with Larry O Melia for construction of a retaining wall on public right-of-way at 2535 35th Avenue. (Motion whether or not to approve the agreement as recommended, authorize the City Manager to execute the contract documents and require Mr. O Melia to pay the recording fees for the agreement.)
RC*  15. Report from the Public Works Department regarding an amendment to the agreement with Symbiont for additional engineering services related to the proposed wet weather treatment system at the Mill Street wastewater treatment facility in the amount of $387,000.00. (Motion whether or not to approve the amendment as recommended and authorize the City Manager to execute the contract documents.)  (092)
RC*  16. Report from the Public Works Department regarding an agreement with Missman, Inc. for professional services for the Ridgewood Business Park in the estimated amount of $409,200.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (093)
RC*  17. Report from the Administrative Services Department regarding annual utility bills and contract purchase orders as stated in the report for Fiscal Year 2012/2013. (Motion whether or not to authorize the City Manager to approve the requisitions as recommended.) 
RC* 18. Report from the Community and Economic Development Department regarding an appeal of the Preservation Commission's denial of a Certificate of Appropriateness to demolish Old Lincoln School at 2125 7th Avenue. (Motion whether or not to approve a certificate of appropriateness to demolish Old Lincoln School as recommended.) 
  19. Report from the Community and Economic Development Department regarding a request from OGAD Holdings LLC (for Subway Restaurants) for a Riverfront Corridor Overlay District site plan review for a proposed freestanding sign at 4110 Blackhawk Road. (Motion whether or not to approve the request with low level landscaping as recommended.)
  20. Report from the Community and Economic Development Department regarding the review of a three-lot minor final plat of Shah's Addition located at 4711 11th Street and 4715 11th Street. (Motion whether or not to approve the final plat with the requested variance as recommended.)
  21. Report from the Community and Economic Development Department regarding a request from the Rock Island Center for Math and Science for an amendment to an approved site plan within a PUD (planned unit development) district for an internally lighted freestanding sign on the site at 2101 16th Avenue. (Motion whether or not to approve the request with the sign height variance as recommended, subject to the sign being set on a timer to turn off at 9:00 pm.)  
  22. Report from the Community and Economic Development Department regarding a request for a correction in a legal description error for a 1978 alley right-of-way vacation ordinance for a segment of 9 1/2 Street south of 29th Avenue. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance vacating the 40' by 50' segment of 9 1/2 Street as identified in the report.)
  23. Report from the City Clerk regarding a request from Martinis on the Rock to hold live entertainment outside on Friday and Saturday nights beginning in the latter part of May 2012 through April 30, 2013. (Motion whether or not to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
  24. Report from the City Clerk regarding a Plaza activity event application from Malarkey's to hold a concert performance on Thursday, July 19, 2012 from 7:00 pm to 12:30 am. (Motion whether or not to approve the event as recommended, subject to complying with all liquor and Plaza regulations.) 
  25. Report from the City Clerk regarding a Plaza activity event application from Steve's Old Time Tap to host an Irish Family Festival on Saturday, August 25, 2012 from noon to 10:00 pm. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations.)
26. Other Business.

27. Executive Session on Litigation.

28. Motion to recess to 5:30 pm, Monday, May 14, 2012.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201