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Rock Island logoCity Council Meeting
September 12, 2011

Study Session 6:00 pm
Will include an Executive Session discussing Property Acquisition, Personnel, and Litigation in City Council Chambers, City Hall, third floor,1528 Third Avenue, Rock Island, IL.
Study Session will follow the Executive Session.
Topics: Comprehensive Annual Financial Report Presentation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderwoman Murphy.

5. 
Minutes of the meeting of August 22, 2011 and Minutes of the Special Meeting of September 2, 2011. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.

7. Presentation of the "Best Rain Garden" Awards by the Beautification Commission.

8. Presentation of the "Best Community Garden" Awards by the Beautification Commission.

9. Proclamation declaring Friday, September 9, 2011 as Regalia Manufacturing Company Day.
 

RC*
10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Clayton Peterson for a Special Use Permit to have his tenant operate a tailor, quilting and alteration business out of the downstairs dwelling of his duplex at 1202 21st Street.

Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the Special Use Permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.)





RC*

11. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Teresa and Julius Thornton to amend an existing Special Use Permit for a daycare center to replace an existing freestanding sign with a new larger and lighted freestanding sign at 1012 21st Avenue.

Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to deny the request as recommended.)
RC* 12. A Special Ordinance authorizing the acquisition of property at 624 10th Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 13. Claims
a. Report from the Administrative Services Department regarding payment in the amount of $12,038.47 to Kutsunis and Weng for legal services rendered for the month of August. 

b. Report from the Public Works Department regarding payment #2 in the amount of $11,132.25 to Kelly Construction for services provided for the 2011 Mudjacking Program project. (261) 

c. Report from the Public Works Department regarding payment #3 in the amount of $157,606.02 to Langman Construction, Inc. for services provided for the 26th Avenue Reconstruction from 32nd to 34th Streets project. (262) 

d. 
Report from the Public Works Department regarding payment #2 in the amount of $84,895.20 to Centennial Contractors of the Quad Cities, Inc. for services provided for the 34th Avenue Court Reconstruction east of 12th Street project. (264)

e. 
Report from the Public Works Department regarding payment #11 in the amount of $4,668.00 to the Treasurer of the State of Illinois for the City's share of the IL 92 Resurfacing from 38th Street to the Moline border project. (265)

f. 
Report from the Public Works Department regarding payment #1 and final in the amount of $76,954.20 to New Coat Sealing & Paving for services provided for the 2011 Street Joint and Crack Sealing Program project. (266)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 14. Claims for the weeks of August 19 through August 25 in the amount of $708,670.93, August 26 through September 1 in the amount of $358,270.93 and September 2 through September 8 in the amount of $1,212,497.49. (Motion whether or not to allow the claims.)
RC* 15. Payroll for the weeks of August 8 through August 21 in the amount of $1,234,654.73 and August 22 through September 4 in the amount of $1,255,114.27. (Motion whether or not to allow the payroll.)
RC* 16. Report from the Public Works Department regarding the purchase of 40 tons of Anthracite Coal from Unifilt Corporation in the amount of $13,800.00. (Motion whether or not to approve the purchase as recommended.) (252)
RC* 17. Report from the Public Works Department regarding a lease agreement with Verizon Wireless to lease antenna space on the City's water tower. (Motion whether or not to approve the agreement as recommended as entered into for a public purpose and authorize the City Manager to execute the contract documents.) (267)
18. Report from the Mayor regarding the appointment of Robert Hawes to serve as Interim City Manager for the period from October 1, 2011 through October 23, 2011. (Motion whether or not to approve the appointment as recommended.)

19.
Report from the City Clerk regarding a request from Cabana's to extend their schedule for outdoor entertainment through January 1, 2012, requesting Thursday evenings from 5:00 pm to 10:00 pm, Friday and Saturday nights from 5:00 pm to midnight, and requesting outdoor entertainment for one night only on Saturday, December 31, 2011 from 5:00 pm until 2:00 am on Sunday, January 1, 2012 for New Year's Eve. (Motion whether or not to approve the requests as recommended, subject to complying with all other liquor license regulations and subject to being closed down early if noise complaints are received.)

20. 
Report from the City Clerk regarding a request from VFW Post 1303 to hold an outdoor event on Sunday, September 18, 2011 from 8:00 am to 2:30 pm at 3715 9th Street. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)

21.
Report from the City Clerk regarding a request from Martinis on the Rock to hold a fundraising event outside on Sunday, September 18, 2011 from 1:00 pm to 7:00 pm at 4619 34th Street. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)

22. Report from the City Clerk regarding a request for an Activity permit from Rock Island High School for their Homecoming Parade to be held on Friday, September 23, 2011 from 3:00 pm to 4:30 pm. (Motion whether or not to approve the event as recommended.)

23Report from the City Clerk regarding a request from Reverend Willie E. Jones of the People’s Missionary Baptist Church for parking to be permitted at the curbside along the east and west sides of 23rd Street between 5th and 6th  Avenues on Monday, September 26, Tuesday, September 27, and Thursday, September 29, 2011 from 5:30 pm until 9:00 pm for their annual Fall Revival Services. (Motion whether or not to approve the request as recommended.)

24.
Items from the City Manager’s Memorandum Packet.

25. Other Business.

26. Executive Session on Property Acquisition, Personnel and Litigation.

27. Motion to recess to 5:00 pm, Monday, September 19, 2011.

RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201