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Rock Island logoCity Council Meeting
May 8, 2017

No Study Session

Agenda 6:45 pm - Printable Version
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Thoms will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Schipp.

5. Minutes of the meeting of May 1, 2017. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Thoms.
RC* 7. Claims
a. Report from the Public Works Department regarding payment #2 and final in the amount of $52,761.90 to Summit Electric, LLC of Moline, IL for the 2016 Water Treatment Plant, Electrical Transformer Upgrades, Phase 1. (043)

b. Report from the Public Works Department regarding payment in the amount of $18,110.84 to Brandt Construction Company of Milan, IL for an emergency storm sewer repair at 2640 27th Street. (047)          
                       
(Motion whether or not to accept the reports and authorize payments as recommended.)            
RC* 8. Claims for the week of April 28 through May 4 in the amount of $394,687.95. (Motion whether or not to allow the claims.)
RC* 9. Report from the Public Works Department regarding bids for the Water Treatment Filter Facility Project recommending the Notice of Intent to Award to Civil Constructors, Inc. of East Moline, IL in the amount of $19,048,871.00. (Motion whether or not to approve the Notice of Intent to Award as recommended.) (044)
RC* 10. Report from the Fire Department regarding bids for the replacement of the roof at Fire Station #4, recommending the bid be awarded to Sterling Commercial Roofing of Sterling, IL in the amount of $38,500.00 with an additional amount of $3,850.00 set aside for contingencies. (Motion whether or not to award the bid and set aside additional funds as recommended and authorize the City Manager to execute the contract documents.) 
RC* 11. Report from the Public Works Department regarding bids for the 2017 Catch Basin and Manhole Program, recommending the bid be awarded to Langman Construction, Inc. of Rock Island, IL in the amount of $154,245.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (051) 
RC* 12. Report from the Public Works Department regarding bids for the 9th Street Resurfacing: 31st Avenue to 45th Avenue Project, recommending the bid be awarded to Langman Construction, Inc. of Rock Island, IL in the amount of $999,636.07. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (053) 
RC* 13. Report from the Public Works Department regarding bids for the 2017 Asphalt Street Milling and Patching Program, recommending the bid be awarded to Tri-City Blacktop, Inc. of Bettendorf, IA in the amount of $64,076.70. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (054) 
RC* 14. Report from the Public Works Department regarding bids for the 2017 Sod Replacement and 50/50 Tree Program, recommending the bid be awarded to Greenspace Associates, Inc. of Bettendorf, IA in the amount of $176,855.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (055) 
RC* 15. Report from the Public Works Department regarding a proposed contract amendment to the agreement with CDM Smith of Chicago, IL for additional construction engineering and inspection services related to the construction of the replacement of the Water Treatment Filter Facility in the amount of $1,849,894.00. (Motion whether or not to approve the contract amendment as recommended and authorize the City Manager to execute the contract documents. (046) 
RC* 16. Report from the Public Works Department regarding the use of a project labor "IMPACT" agreement for the new Filter Facility for the Water Treatment Plant. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the documents.) (045) 
RC* 17. Report from the Community and Economic Development Department regarding a request from Rock Island Coffee, LLC c/o Lee Fry Companies, Inc. for a site plan review for a proposed Dunkin' Donuts business in a B-3 (community business) district at 2711 18th Avenue. (Motion whether or not to approve the request with changes by Lee Fry Companies agreed upon during the public hearing as recommended.)
 18. Report from the Mayor regarding designation of the Mayor Pro Tem
 19. Report from the Mayor regarding a reappointment to the Illinois Quad City Civic Center Authority. (Motion whether or not to approve the reappointment as recommended.)
 20. Report from the Mayor regarding an appointment to the Liquor Control Commission and a reappointment and an appointment to the Rock Island County Joint Animal Control Board. (Motion whether or not to approve the appointments and reappointment as recommended.)  
RC*  21. Report from the City Clerk regarding requests from the College Hill District Organization to hold their 5th Annual Retro Rally event on Saturday, June 3, 2017 from noon to 5:00 p.m.; including a street closure at 30th Street between 12th Avenue to 14th Avenue from 11:00 a.m. to 6:00 p.m.; hanging of decorations and banners from signs and street posts; authorization of staff to provide signs and barricades and place trash receptacles at the locations stated on the map; and utilization of College Hill District funds in an amount not to exceed $1,500.00. (Motion whether or not to approve the event and requests as recommended, subject to the College Hill District Organization contacting the Police Department for traffic control and removing the decorations and banners by June 5, 2017.)
  22. Report from the City Clerk regarding a request from Kavanaugh's Hilltop Tavern to have outdoor entertainment with sound amplification and outdoor sale of alcohol in the fenced-in parking lot from noon to 5:00 p.m. on Saturday, June 3, 2017 at 1228 30th Street in conjunction with the 5th Annual Retro Rally event. (Motion whether or not to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
23. Other Business.            
RC* 24. Executive Session: 5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act 
5 ILCS 120/2 (c)(11) Litigation
 25. Motion to adjourn to 6:45 p.m., Monday, May 15, 2017.  
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201.