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Rock Island logoCity Council Meeting
November 7, 2016

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Consultant Presentation on Arsenal
Utilities Privatization and Presentation on CIP.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Foley.

5. Minutes of the meeting of October 24, 2016. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
RC* 7. A Special Ordinance granting a Special Use Permit at 547 23rd Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  8. A Special Ordinance granting a Special Use Permit at 2317 6th Avenue. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC* 9. A Special Ordinance providing for the donation of City-owned property at 515 10th Street to Second Baptist Church. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC* 10. Claims
a. Report from the Public Works Department regarding payment #3 and final in the amount of $117,124.79 to Valley Construction Company of Rock Island, IL for services provided for the 12th Street and 13th Street Reconstruction: 5th Avenue to 7th Avenue projects. (197)
                      
b. Report from the Public Works Department regarding payment #1 and final in the amount of $63,987.00 to Mechanical Jobbers Marketing, Inc. of  Lithonia, GA for services provided for the 2016 Manhole Lining Program project. (198)

c. Report from the Public Works Department regarding payment #11 and final in the amount of $126,831.48 to Civil Constructors, Inc. of East Moline, IL for services provided for the Farmall Storage Tank project. (212)

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 11. Claims for the weeks of October 21 through October 27 in the amount of $611,489.37 and October 28 through November 3 in the amount of $826,912.13 and payroll for the weeks of October 10 through October 23 in the amount of $1,428,395.48. (Motion whether or not to allow the claims and payroll.)
RC*  12. Report from the Public Works Department regarding the early purchase of two carrier chains from Screening Systems International of Slaughter, LA  in the amount of $12,496.00. (Motion whether or not to approve the purchase as recommended.) (205)
RC*  13. Report from the Public Works Department regarding the purchase of one submersible sewage pump from Electric Pump of Des Moines, IA in the amount of $98,500.00. (Motion whether or not to approve the purchase as recommended.) (211)
RC* 

14. Report from the Public Works Department regarding a State bid for the purchase of 3,200 tons of rock salt at $48.55 per ton from Compass Minerals America, Inc. of Overland, KS in the amount of $155,360.00. (Motion whether or not to approve participation in the state bid as recommended and authorize purchase.) (203) 

RC*  15. Report from the Police Department regarding bids for the lease of undercover vehicles, recommending the bid be awarded to Greater Quad City Auto Auction of Milan, IL in the total monthly amount of $400.00 per vehicle beginning January 1, 2017 through midnight on December 31, 2017. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) 
RC*  16. Report from the Police Department regarding bids for uniforms and equipment, recommending the bids be awarded to Uniform Den, Inc. of Moline, IL for uniform pants and shirts in the amount of $12,439.25, outerwear and accessories in the amount of $14,256.95, and leather goods and accessories in the amount of $10,654.00 and Ray O'Herron Company of Danville, IL for badges and bars in the amount of $4,250.50. (Motion whether or not to award the bids as recommended and authorize the City Manager to execute the contract documents.)
RC*  17. Report from the Community and Economic Development Department regarding an intergovernmental agreement between the Cities of Moline, Illinois, Rock Island, Illinois, and Davenport, Iowa and six Public Housing Authorities for the 2019-2024 Assessment of Fair Housing. (Motion whether or not to approve the agreement as recommended and authorize the Mayor to execute the contract documents.)
RC* 

18. Report from the Martin Luther King Center regarding a proposed lease agreement with Arrowhead Family and Youth Services for occupying space in the King Center for Fiscal Year 2016/2017. (Motion whether or not to approve the proposed lease agreement as recommended and authorize the City Manager to execute the contract documents.)

RC* 19. Report from the Public Works Department regarding an ordinance authorizing the City of Rock Island, IL to borrow funds from the Water Pollution Control Loan Program in an amount not to exceed the debt limit (aggregate principal amount) of $30,000,000.00 for the Water Treatment Plant Filter Building Replacement project. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  20. Report from the Community and Economic Development Department regarding the Millennia Housing Development projects as it relates to
  a. A Resolution approving and authorizing the execution of an agreement by and between the City of Rock Island and Kane, McKenna and Associates (KMA) regarding potential tax increment financing districts.
  b. A Resolution expressing official intent regarding certain expenditures to be reimbursed from the special tax allocation fund for and/or from proceeds of an obligation issued, if any, in connection with a proposed tax increment financing district commonly described as the Century Woods redevelopment project area. 
  c. A Resolution expressing official intent regarding certain expenditures to be reimbursed from the special tax allocation fund for and/or from proceeds of an obligation issued, if any, in connection with a proposed tax increment financing district commonly described as the Heather Ridge redevelopment project area.
  d. A Memorandum of Agreement requiring Millennia Housing Development, LTD to pay for professional consulting services.
  (Motion whether or not to adopt the resolutions as recommended, approve the agreement, subject to minor attorney modifications, authorize the Mayor to execute the resolutions and authorize the City Manager to execute the contract documents.) 
RC*  21. Report from the Community and Economic Development Department regarding the donation of property at 2711 18th Avenue from the Development Association of Rock Island (DARI) to the City, removal of City-owned property at 1527 36th Street from the HOME Program and donation of that City-owned property at 1527 36th Street to the Development Association of Rock Island. (Motion whether or not to approve the donations and removal of the property from the HOME program as recommended, authorize staff to work with legal counsel to draft the sale agreements, subject to minor attorney modifications, authorize the City Manager to execute the contract documents and refer to the City Attorney for the ordinances.) 
RC* 22. Report from the Community and Economic Development Department regarding an application from Lindsay Hocker to purchase City-owned property at 1923-1925 9th Avenue. (Motion whether or not to approve selling the City-owned property as recommended, authorize staff to negotiate a sale price with the applicant and prepare a purchase agreement for approval.)
RC*  23. Report from the Community and Economic Development Department regarding an application from Duane Tschappat to purchase City-owned property at 1121 18th Avenue. (Motion whether or not to approve selling the City-owned property as recommended, authorize staff to negotiate a sale price with the applicant and prepare a purchase agreement for approval.)
 

24. Report from the Community and Economic Development Department regarding a request from Leticia Taliafero to apply for a Special Use Permit to raise farm crops (vegetables and fruit trees) on her property at 935 3rd Avenue in order to sell them on-site and off-site. (Motion whether or not to allow for the application of the special use permit as recommended.)

  25. Report from the Traffic Engineering Committee requesting that 20th Street between 1st and 2nd Avenue become a one-way for southbound traffic. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (202)
  26. Report from the Traffic Engineering Committee regarding a request from the Finance Department to remove the police parking space on the northwest side of 16th Street just south of 3rd Avenue and install a loading zone in its place that will be long enough to take the first two parking spaces. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (213)
  27. Report from the Mayor regarding appointments to the Illinois Quad City Civic Center Authority and Quad Cities Visitors and Convention Bureau. (Motion whether or not to approve the appointments as recommended.)
28. Other Business.

29. Executive Session on Personnel, Property Acquisition and Litigation.

30. Motion to recess to 5:30 pm, Monday, November 14, 2016.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201