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Rock Island logoCity Council Meeting
September 12, 2016

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Presentation on Heritage Resources
Plan, Presentation by Millennia Companies on
Housing Redevelopment, and Introduction of
Park Foundation Members.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of August 22, 2016. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Presentation of Tell on Your Neighbor Awards by the Beautification Commission
  8. Proclamation declaring Sunday, September 11th, 2016 as Quad Cities Interfaith Day.
RC*  9. A Special Ordinance authorizing the acquisition of tax auction properties in the City of Rock Island in the amount of $19,638.68. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 10. A Special Ordinance declaring certain vehicles and equipment as surplus and allowing for disposal. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  11. A Special Ordinance establishing a no parking zone on both sides of the street starting on the west side of the driveway at 4501 42nd Avenue to the south edge of the driveway at 4103 46th Street Court. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 12. Claims
a. Report from the Human Resources Department regarding payment in the amount of $13,053.26 to Dave Morrison for legal services rendered for the month of August, 2016.
                       
b. Report from the General Liability Committee regarding payment in the amount of $3,591.63 to AT&T for damages to a telephone pole.

c. Report from the Public Works Department regarding payment #4 in the amount of $25,430.79 to Peterson Parking Lot Striping, Colona for the 2016 Pavement Marking Program, Project 2749, for services provided August 22 2016 through September 1 2016. (168)

d Report from the Public Works Department regarding payment #3 in the amount of $224,187.80 to Tri City Blacktop, Inc., Bettendorf for the 38 Street and 18 Avenue Intersection Resurfacing , Project 2706 for services provided from July 22, 2016 through August 22, 2016. (174)

 e. Report from the Public Works Department regarding payment #11 in the amount of $175,432.04 to Centennial Contractors of the Quad Cities, Inc., Moline for the 2015/2016 Sidewalk and Pavement Patching Program, Projects 2140, 2142, and 2377 for services provided from June 22, 2016 through August 18, 2016.(175)  

 f. Report from the Public Works Department regarding payment #6 in the amount of $50,524.00 to Greenspace Associates, Davenport for the 2015/2016 Sod Replacement Program, Project 21141 for services provided from June 14, 2016 through August 17, 2016. (176)
           
(Motion whether or not to accept the reports and authorize payments as recommended.)
                 
RC* 13. Claims for the weeks of August 19 through August 25 in the amount of $942,173.81, August 26 through September 1 in the amount of $655,609.86 and September 2 through September 8 in the amount of $202,150.15 and payroll for the weeks of August 15 through August 28 in the amount of $1,421,510.79. (Motion whether or not to allow the claims and payroll.)
RC* 14. Purchase Card Claims for the month of August, 2016.  (Motion whether or not to approve the Purchase Card Claims.)
RC*  15. Report from the Public Works Department regarding bids for the purchase of a valve maintenance trailer, recommending the bid be awarded to E.H. Wachs of Harvard, IL in the amount of $67,037.83. (Motion whether or not to award the bid as recommended and authorize purchase.)
RC* 16. Report from the Public Works Department recommending authorizing the State contract purchase of a 2017 Ford F150 4x4 pickup from Wright Automotive, Hillsboro, Illinois in the amount of $23,563.00.  (Motion whether or not to approve the purchase as recommended.)  (173) 
RC*  17. Report from the Public Works Department regarding bids for the GTI Growth Wetland Mitigation, Project 2775 recommending the bid be awarded to Valley Construction Company, Rock Island in the amount of $101,110.00 (Motion whether or not to award the bid as recommended and authorize the purchase.) (170)
RC*  18. Report from the Public Works Department recommending approving the 18th Avenue Local Agency Agreement for Federal Participation and the Resolution for Improvement by Municipality Under the Illinois Highway Code.  (Motion whether or not to approve the agreement and resolution as recommended and authorize the Mayor to execute the contract documents.) (172)
RC*  19. Report from the Public Works Department recommending approving the 38 Street Local Agency Agreement for Federal Participation and the Resolution for Improvement by the Municipality Under the Illinois Highway Code. (Motion whether or not to approve the agreement and resolution as recommended and authorize the Mayor to execute the contract documents.) (171) 
RC*  20. Report from the Public Works Department recommending three additional vehicles be declared surplus.  (Motion whether or not to declare these items as surplus as recommended and authorize their disposal in a manner that will be advantageous to the City of Rock Island.) (177)
RC* 21. Report from the Public Works Department recommending the existing the fence on the right of way at 1209 21 Avenue remains as it stands.  (Motion whether or not to allow the fence to remain at its current location providing there is proof of insurance listing the City as an additional insured and a recordable agreement is made.) (169)
RC*  22. Report from the Community and Economic Development Department regarding the proposed changes to the Board of Zoning Appeals Code of Ordinances.  (Motion whether or not to consider, suspend the rules and pass the ordinance.
RC*  23. Report from the Police Department regarding a contract with Rock Island Housing Authority for police services at the Housing Authority's seven properties, recommending a one year renewal expiring September 30, 2017. (Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents.) 
  24. Report from the Mayor regarding an appointment to the Citizens Advisory Committee. (Motion whether or not to approve the appointment as recommended.)
  25. Report from the City Clerk regarding a request from Stephen Moller for a Street Closing at 22 1/2 Avenue between 25th Street and 26th Street on Saturday, September 24, 2016 from 4:00 pm to 6:00 pm for a block party. (Motion whether or not to approve the request as recommended.)  
 

26. Report from the City Clerk regarding a request from Augustana College Fraternity Rho Nu Delta for Sound Amplification for Saturday, September 24th from 6:30 pm to 10:00 pm for a concert fundraising event for the Alzheimer Foundation at the Augustana College Football Field. (Motion whether or not to approve the sound amplification as recommended.)

  27. Report from the City Clerk regarding a Plaza activity/event application from Phil Woodward of The Arena at 1811 2nd Avenue requesting to host an outdoor concert on Saturday, October 15, 2016 from 6:00 pm to 12:30 am. (Motion whether or not to approve the event as recommended, subject to complying with all Plaza and liquor license regulations.)  
  28. Report from the City Clerk regarding an activity permit from Alleman High School requesting to hold their annual Homecoming Parade on Friday, September 23, 2016.  (Motion whether or not to approve the request as recommended.)
29. Other Business.

30. Executive Session on Personnel, Property Acquisition and Litigation.
           
31. Motion to recess to 5:30 pm, Monday, September 19, 2016.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201