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Rock Island logoCity Council Meeting
August 8, 2016

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Actuarial Services Presentation,
Discussion on Property Disposition for Surplus
Property and Discussion on Allowing Chickens
within City Limits.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Austin.

5. Minutes of the meeting of July 25, 2016. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Announcement of the 2016 Citizen of the Year Winners. 
RC* 8. A Special Ordinance amending a previously amended Special Ordinance granting a Special Use Permit at 3055 38th Street. (Motion whether or not to pass the ordinance.)
RC*  9. A Special Ordinance amending a Special Ordinance granting a Special Use Permit at 4041 79th Avenue West. (Motion whether or not to pass the ordinance.)      
RC* 10. A Special Ordinance establishing specific parking zones on the north side and south side of 3rd Avenue between 16th and 17th Streets. (Motion whether or not to pass the ordinance.)
RC* 11. Claims
a. Report from the Human Resources Department regarding payment in the amount of $11,036.05 to Dave Morrison of Rock Island, IL for legal services rendered for the month of July.

b. Report from the Human Resources Department regarding payment in the amount of $1,000.00 to Lorian Swanson of Rock Island, IL for General Liability claim.

c. Report from the Human Resources Department regarding payment in the amount of $1,331.08 to Viviana Rai of Davenport, IA for General Liability claim.

d. Report from the Public Works Department regarding payment in the amount of $17,453.55 to Brandt Construction Company of Milan, IL for an emergency sanitary sewer repair at 3231 30th Street. (150) 

e. Report from the Public Works Department regarding payment #3 in the amount of $53,614.70 to Walter D. Laud, Inc. of East Moline, IL for services provided for the 2015/2016 Brick Street Repair Program project. (151)

f. Report from the Public Works Department regarding payment #2 in the amount of $66,795.60 to Tri City Blacktop, Inc. of Bettendorf, IA for services provided for the 38th Street and 18th Avenue Intersection Resurfacing project. (152)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 12. Claims for the weeks of July 22 through July 28 in the amount of $1,492,553.09 and July 29 through August 4 in the amount of $815,459.85 and payroll for the weeks of July 18 through July 31 in the amount of $1,447,714.05. (Motion whether or not to allow the claims and payroll.)
RC*  13. Report from the Police Department regarding a request from Officer Ryan DeRudder to purchase retired K-9 Jago in the amount of $1.00. (Motion whether or not to approve the request for purchase as recommended.)
RC* 14. Report from the Community and Economic Development Department regarding an Ordinance approving a development agreement with Friendship Manor, subject to minor attorney modifications and authorizing the City Manager to execute the contract documents. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  15. Report from the City Clerk regarding a Resolution approving the full release of the listed Executive Session Minutes. (Motion whether or not to approve the full release of the listed executive session minutes as recommended and adopt the resolution.) 
16. Report from the Public Works Department regarding the surplus of vehicles and equipment, recommending that the items be declared as surplus as stated in the report. (Motion whether or not to approve the request as recommended, refer to the City Attorney for an ordinance and authorize staff to dispose of the items at an upcoming auction or in a manner that is advantageous to the City.)
RC*  17. Report from the Community and Economic Development Department regarding the CY2017 Gaming Grant allocation policies. (Motion whether or not to approve the CY2017 Gaming Grant allocation policies as recommended.)
RC* 18. Report from the Police Department regarding three options for Police Officer fees as it relates to the Quad Cities Marathon, recommending option #3; similar sponsoring organizations for race events that occur within Rock Island pay the full amount for the police officers required for the event. (Motion whether or not to approve option #3 as recommended.)
RC* 19. Report from the Finance Department regarding an adjustment to the CY2016 Budget, recommending  increasing the Wastewater Operation and Maintenance Fund in the amount of $22,182.79. (Motion whether or not to approve the budget adjustment as recommended.)
  20. Report from the Public Works Department regarding a request from Jon Keim, owner of Huckleberry's Pizza to install a precast concrete stoop within the alley right-of-way behind 219 18th Street. (Motion whether or not to approve the request as recommended, subject to providing proof of insurance and a recordable agreement.) (153)
  21. Report from the Fire Department regarding a request from IAFF Local 26 to utilize the intersection of 30th Street and 18th Avenue on Friday, September 2nd from 3:00 pm to 6:00 pm, Saturday, September 3rd and Sunday, September 4th from 10:00 am to 12:00 pm for their MDA fundraiser "Fill the Boot" campaign. (Motion whether or not to approve the request as recommended.)  
 

22. Report from the City Clerk regarding a request from Ellen Clow, Group Sales Director for Circa '21 Dinner Playhouse to block off 11parking spaces on the north side of 3rd Avenue directly across from the theatre and two parking spaces on the west side of 19th Street around the corner north of 3rd Avenue on Saturday, August 13th from 2:00 pm to 6:00 pm for members of the Mid Illinois Corvette Club that will be attending a performance on that evening. (Motion whether or not to approve the request as recommended and authorize the Public Works staff to provide the barricades.)

  23. Report from the City Clerk regarding a request from Yosava Robinson at 924 6th Street to close off the alley at 6th Street between 9th Avenue and 11th Avenue, along with sound amplification for a birthday block party to be held on Saturday, August 13, 2016 from 4:00 pm to 9:00 pm. (Motion whether or not to approve the requests as recommended.)  
  24. Report from the City Clerk regarding a request from Monica Tijerina at 1225 9th Avenue to close off the roundabout at 9th Avenue between 12th Street and 14th Street, along with sound amplification for a birthday block party to be held on Saturday, August 13, 2016 from noon to 10:00 pm. (Motion whether or not to approve the requests as recommended.)  
  25. Report from the City Clerk regarding a request from Anthony Sconyers for a street closing at 9th Street between 5th Avenue and 7th Avenue, along with sound amplification for the third annual Polyrhythms Jazz and Heritage Festival to be held on Friday, August 19th and Saturday, August 20th from 11:00 am to 11:00 pm at the Martin Luther King Jr. Park at 601 9th Street. (Motion whether or not to approve the requests as recommended.)
  26. Report from the City Clerk regarding an activity permit application for the 32nd annual Rock Island Labor Day Parade to be held on Monday, September 5, 2016 from 9:30 am to noon. (Motion whether or not to approve the event as recommended.)
27. Other Business.

28. Executive Session on Personnel, Property Acquisition and Litigation.

29. Motion to recess to 5:30 pm, Monday, August 22, 2016.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201