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Rock Island logoCity Council Meeting
July 11, 2016

Study Session 5:00 pm
Topics: Tour of Wet Weather Treatment Plant 
at 1299 Mill Street, Rock Island, IL.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Schipp.

5. Minutes of the meeting of June 20, 2016. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley. 
  7. Proclamation declaring July 14, 2016 as Summer Learning Day.
  8. Proclamation declaring Modern Woodmen's Salute to Heroes March on September 11, 2016 as a special time to honor local first responders and military members and to encourage all citizens to observe the procession.  
RC*  9. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Richard Lopez for an amendment to an approved special use permit (for a neighborhood café and bakery) to change the name from the previous operator (Christine Thompson) to Richard Lopez and to amend the business hours to 6:00 am to 10:00 pm on Tuesday, Wednesday, Thursday and Sunday and 6:00 am to 11:00 pm on Friday and Saturday at 3055 38th Street.
  Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the amendment to the special use permit as recommended, subject to the stipulation as stated in the report and refer to the City Attorney for an ordinance.) 
RC* 10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Leverage Holdings for an amendment to an approved special use permit to reduce the area of the approved commercial office building from 12,500 square feet to 4,032 square feet and to allow four mini-warehouse structures with approximately 177 units instead of approximately 122 units at 4041 79th Avenue West.
  Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the amendment to the special use permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.)
RC* 11. Claims
a. Report from the Human Resources Department regarding payment in the amount of $18,104.24 to Dave Morrison for legal services rendered for the month of June.

b. Report from the Public Works Department regarding payment #5 in the amount of $17,498.00 to Greenspace Associates of Davenport, IA for services provided for the 2015/2016 Sod Replacement Program project. (117)

c. Report from the Public Works Department regarding payment #1 in the amount of $23,685.35 to Peterson Parking Lot Striping of Carbon Cliff, IL for services provided for the 2016 Pavement Marking Program project. (118)

d. Report from the Public Works Department regarding payment #2 in the amount of $13,919.31 to Peterson Parking Lot Striping of Carbon Cliff, IL for services provided for the 2016 Pavement Marking Program project. (119)

e. Report from the Public Works Department regarding payment #1 in the amount of $103,722.82 to Tri City Blacktop, Inc. of Bettendorf, IA for services provided for the 38th Street and 18th Avenue Intersection Resurfacing project. (120)

f. Report from the Public Works Department regarding payment #1 in the amount of $203,411.66 to Valley Construction, Co. of Rock Island, IL for services provided for the 12th Street and 13th Street Reconstruction: 5th Avenue to 7th Avenue projects. (121)

g. Report from the Public Works Department regarding payment #1 in the amount of $122,495.06 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for services provided for the 45th Street Reconstruction: 23rd Avenue to 24th Avenue project. (122)

h. Report from the Public Works Department regarding payment #1 in the amount of $114,334.29 to Walter D. Laud, Inc. of East Moline, IL for services provided for the 25th Avenue Resurfacing: 12th Street to 17th Street project. (123)

i. Report from the Public Works Department regarding payment #1 in the amount of $132,807.20 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for services provided for the 2015/2016 Sidewalk and Pavement Patching Program projects. (124)

j. Report from the Public Works Department regarding payment #1 in the amount of $70,937.70 to Langman Construction, Inc. of Rock Island, IL for services provided for the 2016 Catch Basin and Manhole Program projects. (125)

k. Report from the Public Works Department regarding payment #9 in the amount of $371,230.71 to Civil Constructors, Inc. of East Moline, IL for services provided for the Farmall Storage Tank project. (126)

l. Report from the Public Works Department regarding payment #1 in the amount of $159,254.37 to Langman Construction, Inc. of Rock Island, IL for services provided for the 34th Avenue and 20th Street Court Resurfacing: 20th Street Court to 22nd Street plus 21st Street Resurfacing: 17th Street to 34th Avenue project. (127)    

m. Report from the Public Works Department regarding payment in the amount of $67,500.00 to the  Illinois Environmental Protection Agency of Springfield, IL for annual fees for the NPDES permits. (135)    

                              
(Motion whether or not to accept the reports and authorize payments as recommended.)            
RC* 12. Claims for the weeks of June 17 through June 23 in the amount of $812,711.90, June 24 through June 30 in the amount of $490,321.89 and July 1 through July 7 in the amount of $1,134,091.63 and payroll for the weeks of June 6 through June 19 in the amount of $1,473,487.90 and June 20 through July 3 in the amount of $1,510,959.58. (Motion whether or not to allow the claims and payroll.)
RC* 13. Report from the Public Works Department regarding bids for the Curbside Recycling Service Contract, recommending the bid be awarded to Republic Services of Bettendorf, IA in the amount of $3.90 per month per customer. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (131)
RC* 

14. Report from the Community and Economic Development Department regarding bids for the demolition of one commercial property and 13 residential properties along with the metal building, recommending the bid be awarded to H. Coopman Trucking and Excavating of Moline, IL in the amount of $204,688.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

RC* 15. Report from the Public Works Department regarding a lease agreement for the Sunset Marina apartment. (Motion whether or not to approve the lease as written and authorize the City Manager to execute the contract documents.) (134) 
RC*  16. Report from the Public Works Department regarding the 2016 Manhole Lining Program contract, recommending to extend the 2015 Manhole Lining Program contract with Mechanical Jobbers Marketing, Inc. of Lithonia, GA in order to perform the required manhole lining through 2016. (Motion whether or not to approve the extension as recommended.) (132)
RC*  17. Report from the Public Works Department regarding Amendment No. 1 to the agreement with CDM Smith, Inc. of Chicago, IL for additional design services on the replacement for the Water Treatment Plant Filter Building in the amount of $117,000.00. (Motion whether or not to approve the amendment as recommended and authorize the City Manager to execute the contract documents.) (133)
RC*  18. Report from the Human Resources Department regarding a Special Ordinance for prevailing wage rates in the City of Rock Island. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC*  19. Report from the Finance Department regarding the Municipal Compliance Reports for Fiscal Year ending December 31, 2015 for the Police Pension Fund and Fire Pension Fund. (Motion whether or not to accept the reports as recommended.)  
RC*  20. Report from the Community and Economic Development Department regarding a proposal from Quad City Arts for the 2016 Metro Arts Summer Youth Apprenticeship Program. (Motion whether or not to approve the proposal as recommended and authorize support of the program in the amount of $5,000.00.)
  21. Report from the Traffic Engineering Committee regarding a request from Kathy McGrath and Dick Permantier to ban parking on both sides of the street at the corner of 42nd Avenue in front of their home. (Motion whether or not to approve the request to ban parking on both sides of the street starting on the east edge of the driveway at 4445 42nd Avenue to the south edge of the driveway at 4101 46th Street Court and refer to the City Attorney for an ordinance.) (128)
  22. Report from the Traffic Engineering Committee requesting the installation of four hour parallel parking on the north side and the installation of bus parking on the south side of 3rd Avenue between 16th and 17th Streets. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (130)
  23. Report from the Mayor regarding appointments to the Property Maintenance Board of Appeals. (Motion whether or not to approve the appointments as recommended.) 
  24. Report from the City Clerk regarding a Plaza activity/event application from Phil Woodward of The Arena  at 1811 2nd Avenue requesting to host an outdoor concert on Friday, July 22, 2016 from 7:00 pm to 12:00 am. (Motion whether or not to approve the event as recommended, subject to complying with all Plaza and liquor license regulations.)  
RC* 

25. Report from the City Clerk regarding an application and highway resolution for the Quad Cities Marathon to be held on Sunday, September 25, 2016. (Motion whether or not to approve the application as recommended and adopt the resolution.)

RC* 26. Report from the City Clerk regarding an activity application from Teala Happ on behalf of Modern Woodmen of America for Modern Woodmen's Patriot Day Parade (Salute to Heroes March) to be held on Sunday, September 11, 2016 beginning at 2:00 pm, and a resolution authorizing the use of a portion of 15th Street from 2nd Avenue to the Centennial Bridge. (Motion whether or not to approve the event as recommended and adopt the resolution.) 
  27. Report from the City Clerk regarding a request for a street closing at 9th Street between 6th and 7th Avenue; along with a sound amplification permit for the Rock Island County NAACP Community Celebration and Resource Fair to be held on Saturday, August 27, 2016 from noon to 4:00 pm at the Martin Luther King Center at 630 9th Street. (Motion whether or not to approve the requests as recommended.)
RC* 28. Report from the City Clerk regarding a request from the IL/IA Center for Independent Living for a street closing at 5th Avenue between 11th Street and 12th Street, a request for sound amplification, a resolution for temporary closure of 5th Avenue (US 67) from 11th Street to 12th Street, and a request for utilization of the City owned lot on the north side of 5th Avenue for the ADA's 26th Anniversary block party celebration to be held on Friday, July 22, 2016 from 9:00 am to 3:00 pm at 501 11th Street. (Motion whether or not to approve the requests as recommended and adopt the resolution.)
  29. Report from the City Clerk regarding a request from Second Baptist Church for a street closing at the corner of 10th Street between 5th Avenue and 6th Avenue and the corner of 6th Avenue and 9th Street, and the alley between 9th and 10th Street, along with sound amplification for their Family Picnic to be held on Sunday, July 31, 2016 from 9:00 am to 6:00 pm. (Motion whether or not to approve the requests as recommended.)  
  30. Report from the City Clerk regarding a request from Dorothy Cotton at 903 14th Avenue to close off the alley at 9th Street between 13th Avenue and 14th Avenue, along with sound amplification for a family reunion to be held on Friday, August 5, 2016 from 5:00 pm to 10:00 pm. (Motion whether or not to approve the requests as recommended.)  
31. Other Business.

32. Executive Session on Personnel, Property Acquisition and Litigation.

33. Motion to recess to 5:30 pm, Monday, July 25, 2016.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201