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Rock Island logoCity Council Meeting
March 7, 2016

Study Session 6:15 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Study Session will include an Executive Session
discussing Personnel, Property Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of February 22, 2016. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Proclamation declaring the week of March 7 through March 13, 2016 as Missouri Valley Conference Women's Basketball Tournament Week
RC*  8. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Friendship Manor for an amendment to a Special Use Permit to operate an office for Friendship In-Home Services at 1202 19 1/2 Avenue.
 

Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the amendment to the special use permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.)

RC* 9. A Special Ordinance amending Chapter 13 of the Code of Ordinances as it relates to right-of-way excavations. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC* 10. Claims
a. Report from the Human Resources Department regarding payment in the amount of $4,151.00 to Nancy Short for General Liability claim.

b. Report from the Human Resources Department regarding payment in the amount of $21,861.67 to Dave Morrison for legal services rendered for the month of February.

c. Report from the Information Technology Department regarding payment in the amount of $25,468.59 to MSGovern for the annual software maintenance for the business licenses, permits and  inspections system. (006)

d. Report from the Public Works Department regarding payment #5 in the amount of $141,619.78 to Valley Construction for services provided for the 11th Street Improvements at 47th Avenue project. (030) 

e. Report from the Public Works Department regarding payment #27 in the amount of $146,195.15 to Gilbane Building Company for construction services provided for the Rock Island Police Station project. (035) 

f. Report from the Public Works Department regarding payment #13 in the amount of $551,891.74 to Brandt Construction for services provided for the 6th Avenue Relief Sewer project. (036) 

g. Report from the Public Works Department regarding payment #1 in the amount of $41,402.97 to Legacy Construction for services provided for the 2015/2016 Stormwater Outfall Program project. (037)

h. Report from the Public Works Department regarding payment #5 in the amount of $426,796.03 to Civil Constructors, Inc. for services provided for the Farmall Storage Tank project. (038) 


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 11. Claims for the weeks of February 19 through February 25 in the amount of $371,713.04 and February 26 through March 3 in the amount of $658,355.97 and payroll for the weeks of February 15 through February 28 in the  amount of $1,378,738.73. (Motion whether or not to allow the claims and payroll.)
RC*  12. Report from the Public Works Department regarding bids for the purchase of 160,000 paper yard waste bags for the 2016 Free Leaf Pickup Program, recommending the bid be awarded to Pabco Industries, LLC in the amount of $55,840.00. (Motion whether or not to award the bid as recommended and authorize purchase.) (031)
RC*  13. Report from the Police Department regarding bids for the lease of undercover vehicles, recommending the bid be awarded to Wag's Auto Center in the total monthly amount of $400.00 per vehicle beginning April 1, 2016 through midnight on December 31, 2016. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) 
RC*  14. Report from the Public Works Department regarding a proposal from Symbiont for additional engineering and construction inspection services during the remaining construction and post construction activities on the 6th Avenue Relief Sewer project in the amount of $351,080.00. (Motion whether or not to approve the proposal as recommended and authorize the City Manager to execute the contract documents.) (039)
RC*  15. Report from the Public Works Department regarding an architectural and engineering services proposal from Shive-Hattery, Inc. for the Fire Station No. 5 roof replacement project in the amount of $14,500.00. (Motion whether or not to deny the proposal as recommended.)
RC*

16. Report from the Public Works Department regarding the 2016 Street Joint & Crack Sealing Program, recommending to extend the 2015 Street Joint & Crack Sealing Program maintenance contract with Nucoat Sealing, LLC in order to perform the required maintenance through 2016. (Motion whether or not to approve the extension as recommended.) (032)

RC*  17. Report from the Public Works Department regarding the 2016 Catch Basin and Manhole Program, recommending to extend the 2015 Catch Basin and Manhole Program maintenance contract with Langman Construction, Inc. in order to perform the required maintenance through 2016. (Motion whether or not to approve the extension as recommended.) (033)
RC* 18. Report from the Public Works Department regarding the 2016 Brick Street Repair Program, recommending to extend the 2015 Brick Street Repair Program maintenance contract with Walter D. Laud, Inc. in order to perform the required maintenance through 2016. (Motion whether or not to approve the extension as recommended.) (034)
RC*  19. Report from the Community and Economic Development Department regarding a request for a budget adjustment increasing the FY 2016 Budget in the amount of $161,944.00 for costs associated with the Blight Reduction Program, along with a Development Agreement, Note and Recapture Agreement between the City and Rock Island Economic Growth Corporation. (Motion whether or not to approve the budget adjustment as recommended, approve the development agreement, note and recapture agreement and authorize the City Manager to execute the contract documents.)
RC*  20. Report from the Public Works Department regarding the Housing and Urban Development Act of 1968, Section 3 Policy, recommending that the policy be adopted in order to finalize the IKE grant. (Motion whether or not to adopt the policy as recommended and authorize the City Manager to execute the policy.) (026)
RC*  21. Report from the Finance Department regarding an adjustment to the CY 2016 Budget, recommending  increasing the Stormwater Utility Fund in the amount of $27,608.00. (Motion whether or not to approve the budget adjustment as recommended.) (007)
  22. Report from the Community and Economic Development Department regarding a request from Svetlana Larson to apply for a Special Use Permit to maintain a clothes design and alterations business in her residence at 1512 25th Street. (Motion whether or not to allow for the application of the special use permit as recommended.)
  23. Report from the City Clerk regarding a Plaza Activity application from Kyle Peters of the Daiquiri Factory requesting to host a parade party in conjunction with the St. Patrick's Day Parade on Saturday, March 12, 2016 from 9:00 am to 12:30 am, and a request to fence-in the pedestrian portion of the Plaza between 18th and 19th Streets to allow for outdoor alcohol. (Motion whether or not to approve the event as recommended and allow for the fenced-in area and outdoor alcohol, subject to complying with all liquor license regulations.) 
24. Other Business.

25. Executive Session on Personnel, Property Acquisition and Litigation.

26. Motion to recess to 5:30 pm, Monday, March 14, 2016.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201