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Rock Island logoCity Council Meeting
December 7, 2015

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Ballard*King Presentation and
 Presentation on Sunset Marina Rates.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Hotle.

5. Minutes of the meeting of November 9, 2015, November 16, 2015 and November 23, 2015(Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
RC* 7. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Steven and Cynthia Pressly for an amendment to an approved Special Use Permit to locate a new internally lighted freestanding sign at approximately the same location as a previous freestanding sign, which was lighted with ground flood lights at 2106 7th Avenue.
   Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the amendment to the special use permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.)
  8. Mayor Pauley will close the regular meeting and open a Public Hearing regarding the Calendar Year 2016 Budget.
 

Mayor Pauley will close the Public Hearing and reconvene the regular meeting.

RC*  9. An Ordinance providing for the levy, assessment and collection of taxes for the City of Rock Island for fiscal year January 1, 2015 through December 31, 2015. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  10. An Ordinance adopting the Budget for the Calendar Year beginning January 1, 2016 and ending December 31, 2016. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  11. A Special Ordinance establishing stop intersections at 45th Street and 9th Avenue and 45th Street and 10th Avenue. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC* 12. A Resolution Opposing the Extension of Disastrous Trade Policies. (Motion whether or not to adopt the resolution.)
RC* 13. Claims
a. Report from the Human Resources Department regarding payment in the amount of $16,347.16 to Dave Morrison for legal services rendered for the Month of November.

b. Report from the Human Resources Department regarding payment in the amount of $1,522.62 to MidAmerican Energy for General Liability claim.

c. Report from the Human Resources Department regarding payment in the amount of $126,462.00 to Broadspire for Worker's Compensation settlement for Donald J. Muhlenburg.

d. Report from the Human Resources Department regarding payment in the amount of $7,216.60 to Broadspire for Worker's Compensation settlement for Robert Schroeder.

e. Report from the Information Technology Department regarding payment in the amount of $14,328.96 to DLT Solutions, Inc. for the annual AutoDesk subscription maintenance. (014)
           
f. Report from the Public Works Department regarding payment #9 in the amount of $910,509.17 to Brandt Construction for services provided for the 6th Avenue Relief Sewer project. (215)

g. Report from the Public Works Department regarding payment #1 in the amount of $12,036.64 to Central Salt for providing salt for this year's winter season. (218)

h. Report from the Public Works Department regarding payment #1 and final in the amount of $51,937.50 to Mechanical Jobbers Marketing, Inc. for services provided for the 2015 Manhole Lining Program project. (219)

i. Report from the Public Works Department regarding payment in the amount of $29,134.24 to Brandt Construction Company for an emergency sewer main repair on 15th Avenue and 31st Street. (224)

j. Report from the Public Works Department regarding payment in the amount of $13,140.25 to Langman Construction, Inc. for an emergency sewer main repair at 3429 25th Street. (225)

k. Report from the Public Works Department regarding payment #1 in the amount of $163,574.55 to Walter D. Laud, Inc. for services provided for the 22 1/2 Avenue Reconstruction, east of 29th Street project. (226)

l. Report from the Public Works Department regarding payment #1 and final in the amount of $22,030.00 to CDB Utility Contractors, Inc. for services provided for Fiber Optic Cable Phase 8. (227)

m. Report from the Public Works Department regarding payment #1 in the amount of $97,136.98 to Brandt Construction Company for services provided for the 2015 Seal Coat Program project. (228)

n. Report from the Public Works Department regarding payment #42 in the amount of $186,868.00 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (229)

o. Report from the Public Works Department regarding payment #43 in the amount of $84,229.09 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (230)

p. Report from the Public Works Department regarding payment #5 in the amount of $85,134.65 to Centennial Contractors of the Quad Cities, Inc. for services provided for the 2015 Sidewalk and Pavement Patching Program projects. (231)

q. Report from the Public Works Department regarding payment #24 in the amount of $1,220,564.99 to Gilbane Building Company for construction services provided for the Rock Island Police Station. (232)

r. Report from the Public Works Department regarding payment #2 in the amount of $115,683.94 to Centennial Contractors of the Quad Cities for services provided for the 20th Avenue Resurfacing: 27th Street to 30th Street project. (233)
           
s. Report from the Public Works Department regarding payment #2 in the amount of $12,552.39 to Central Salt for providing salt for this year's winter season. (237)

t. Report from the Public Works Department regarding payment in the amount of $23,045.00 to Acadian Tree Service for the 2015 Tree Trimming, Removal and Stump Grinding Contract. (238)

u. Report from the City Attorney regarding payment in the amount of $4,668.75 to the Law Offices of Andich & Andich for legal services rendered from November 2014 through January 2015 for appeal litigation.
         
           
(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 14. Claims for the weeks of November 6 through November 12 in the amount of $2,433,342.77, November 13 through November 19 in the amount of $556,786.58 and November 27 through December 3 in the amount of $2,414,901.87 and payroll for the weeks of October 26 through November 8 in the amount of $1,413,106.67 and November 9 through November 22 in the amount of $1,429,657.72. (Motion whether or not to allow the claims and payroll.)
RC* 15. Report from the Information Technology Department regarding the purchase of Panasonic Toughpads and accessories from CDS Office Technologies in the amount of $14,995.00. (Motion whether or not to approve the purchase as recommended and authorize payment.) (016)
RC*  16. Report from the Information Technology Department regarding the purchase of two Toshiba copier/printers from Office Machine Consultants along with a maintenance agreement in the amount of $11,750.00. (Motion whether or not to approve the purchase as recommended and authorize the City Manager to execute the contract documents.) (015)
RC*  17. Report from the Public Works Department regarding bids for the purchase of a 2017 refuse packer, recommending the bid be awarded to RNOW, Inc. in the amount of $186,512.00. (Motion whether or not to award the bid as recommended, authorize purchase, and refer to the City Attorney for an ordinance declaring the 1989 refuse packer as surplus and allow for trade-in.) (236)  
RC* 18. Report from the Public Works Department regarding bids for a three year lease of nine 2016 Ford F150 pickups, recommending the bid be awarded to Enterprise Fleet, Inc. in the amount of $71,655.84. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (222) 
RC*  19. Report from the Community and Economic Development Department regarding bids for the emergency demolition and site clearance of 903 22nd Street, recommending the bid be awarded to H. Coopman Trucking in the amount of $23,760.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)  
RC*  20. Report from the Public Works Department regarding a lease agreement with Verizon for the installation of cellular antennas on the 24th Street and 31st Avenue water tower. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (239)
RC* 21. Report from the Police Department regarding a Statement of Work agreement with IOS for the creation and validation of a new physical agility test for the new police applicant testing process in 2016. (Motion whether or not to approve entering into the statement of work agreement as recommended and authorize the City Manager to execute the contract documents.)
RC*  22. Report from the Parks and Recreation Department regarding the Fire Station at Douglas Park, recommending the transfer of budgeted Gaming funds from the Hauberg and Chalet projects in the total amount of $39,127.00 to fund the removal of the Fire Station. (Motion whether or not to approve the request as recommended.) 
RC*  23. Report from the Parks and Recreation Department regarding bids for the demolition of the old Fire Station at the northeast corner of 9th Street and 18th Avenue, recommending the bid be awarded to McAdams and Associates in the amount of $39,127.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) 
RC* 24. Report from the Public Works Department regarding water rate increases for 2016 through 2020. (Motion whether or not to approve the water rate increases as stated in the report and refer to the City Attorney for an ordinance.) (340)
25. Report from the City Attorney regarding the Chronic Nuisance Property Ordinance, recommending to modify the City's current ordinance to comply with the new State law that became effective November 19, 2015. (Motion whether or not to approve the modification as recommended and authorize the City Attorney to create the ordinance.)  
RC* 26. Report from the Finance Department regarding an adjustment to the CY 2015 Budget, recommending increasing the Martin Luther King Jr. Activity Fund in the amount of $1,125.00. (Motion whether or not to approve the budget adjustment as recommended.)
  27. Report from the Traffic Engineering Committee regarding a request from Julie Mosher to install yield signs at the intersection of 8th Street and 42nd Avenue. (Motion whether or not to deny the request as recommended.) (204)
28. Report from the Traffic Engineering Committee regarding a request from Shirley Welch to install a handicapped parking space in front of her home at 2319 20th Avenue. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.)  (211) 
29. Other Business.

30. Executive Session on Personnel, Property Acquisition and Litigation.

31. Motion to recess to 5:30 pm, Monday, December 14, 2015.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201