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Rock Island logoCity Council Meeting
September 14, 2015

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Joint Meeting with Rock Island/Milan
School Board.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
  Live.bmp
1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of August 24, 2015. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Proclamation declaring September 19, 2015 as Preventing Lost Potential Day 2015.  
RC*  8. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Leverage Holdings LLC (Hodge Construction) for a Special Use Permit to allow a commercial office building and three mini-warehouse buildings at 4111 79th Avenue West.
  Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the special use permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.)
RC* 9. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Leverage Holdings LLC (Hodge Construction) for a Special Use Permit to allow 12 commercial mini-warehouse buildings with a total of 480 units and 35 outdoor storage spaces at 4110 79th Avenue West.
  Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the special use permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.)
RC*  10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Dennis and Trina Gendron for an amendment to an approved Special Use Permit (that has allowed an office and employee parking lot for previous owner Kevin Murphy) to identify Mr. and Mrs. Gendron as the new owners at 1826 31st Street.
 

Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the amendment to an approved special use permit as recommended and refer to the City Attorney for an ordinance.)

RC*  11. A Special Ordinance providing for the donation of City owned property at 602-604 10th Street to GROWTH. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC* 12. Claims
a. Report from the Human Resources Department regarding payment in the amount of $3,461.57 to Larry Hoskins for General Liability Claim.

b. Report from the Human Resources Department regarding payment in the amount of $5,981.37 to Afni (State Farm's subrogation department) for General Liability Claim.

c. Report from the Human Resources Department regarding payment in the amount of $17,204.28 to Dave Morrison for legal services rendered for the month of August.

d. Report from the Public Works Department regarding payment #41 in the amount of $324,042.16 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (134)

e. Report from the Public Works Department regarding payment #3 in the amount of $241,152.68 to Centennial Contractors of the Quad Cities, Inc. for services provided for the 2015 Sidewalk and Pavement Patching Program projects. (150)

f. Report from the Public Works Department regarding payment #2 in the amount of $185,063.09 to General Asphalt Company for services provided for the Shadybrook Phase I Resurfacing  project. (156)

g. Report from the Public Works Department regarding payment #1 in the amount of $82,261.38 to Valley Construction for services provided for 11th Street Improvements at 47th Avenue. (157)

h. Report from the Public Works Department regarding payment #7 in the amount of $924,739.42 to Brandt Construction for services provided for the 6th Avenue Relief Sewer project. (158)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 13. Claims for the weeks of August 21 through August 27 in the amount of $550,005.64, August 28 through September 3 in the amount of $639,239.09 and September 4 through September 10 in the amount of $350,979.16 and payroll for the weeks of August 17 through August 30 in the amount of $1,423,908.69. (Motion whether or not to allow the claims and payroll.)
RC*  14. Purchase Card Claims for the month of August in the amount of $59,295.90. (Motion whether or not to approve the purchase card claims.)
RC* 15. Report from the Community and Economic Development Department regarding the purchase of eight tax auction properties in the amount of $274,779.00. (Motion whether or not to approve the purchase as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.)  
RC*  16. Report from the Public Works Department regarding bids for the 2015 Manhole Lining Program, recommending the bid be awarded to Mechanical Jobbers Marketing, Inc. in the amount of $51,937.50. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (151)
RC*  17. Report from the Board of Local Improvements regarding bids for 26th Street Reconstruction: North of 13th Avenue, recommending the bid be awarded to Walter D. Laud in the amount of $281,050.30. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (152)
RC* 18. Report from the Board of Local Improvements regarding bids for 22 1/2 Avenue Reconstruction: East of 29th Street, recommending the bid be awarded to Walter D. Laud in the amount of $178,614.20. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (153)
RC* 19. Report from the Board of Local Improvements regarding bids for 20th Avenue Resurfacing: 27th Street to 30th Street, recommending the bid be awarded to Centennial Contractors of the Quad Cities in the amount of $304,895.50. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (154)
RC* 20. Report from the Board of Local Improvements regarding bids for Shadybrook Phase II Resurfacing, recommending the bid be awarded to Centennial Contractors of the Quad Cities, Inc. in the amount of $579,507.45. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (155)
RC*  21. Report from the Police Department regarding a Towing contract with Quad City Towing, Inc., recommending a one year renewal expiring December 31, 2016 at the prices quoted in the existing contract. (Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents.) 
RC*  22. Report from the Police Department regarding a contract with Rock Island Housing Authority for police services at the Housing Authority's seven properties, recommending a one year renewal expiring September 30, 2016. (Motion whether or not to approve the contract as recommended and authorize the City Manager to execute the contract documents.) 
RC* 23. Report from the Public Works Department regarding Adopt-A-Highway agreements with FBG Service Corporation, Rock Island High School iJAG and Jana Fleming to adopt the locations as stated in the report. (Motion whether or not to approve the agreements as recommended and authorize the City Manager to execute the contract documents.) (159)
RC* 24. Report from the Community and Economic Development Department regarding the first addendum to the redevelopment agreement with Riverview Lofts, LLC. (Motion whether or not to approve the first addendum as recommended and authorize the City Manager to execute the addendum.)
RC*  25. Report from General Administration regarding a QCIC Network Governance agreement relating to a fiber optic communications infrastructure for public safety throughout the Quad Cities. (Motion whether or not to approve the agreement as recommended and authorize the Mayor to execute the contract documents.)
RC*  26. Report from the Community and Economic Development Department regarding an amendment to a Special Ordinance previously approved and passed on August 24, 2015 by removing the donation of property at 1625 7th Street to GROWTH. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
  27. Report from the Community and Economic Development Department regarding a request from Jerry Bergheger for rezoning from a R-2 (one family residence) district to a R-3 (one and two family residence) district at 4530 24th Avenue. (Motion whether or not to deny the request as recommended because it does not conform to the land use designation in the Comprehensive Plan, would create a situation of spot zoning and would set a precedent for similar future rezoning requests.)
  28. Report from the Community and Economic Development Department regarding a request from Habitat for Humanity for rezoning from a B-1 (neighborhood business) district to a R-3 (one and two family residence) district at 905 11th Avenue. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.)
  29. Report from the Community and Economic Development Department regarding review of a one-lot minor final plat for the Blackhawk Crematory Addition located at 4205 30th Street. (Motion whether or not to approve the final plat as recommended.)
  30. Report from the Community and Economic Development Department regarding a request from Nick  Bowes, General Manager for Bent River Brewing Company at 512 24th Street to apply for a Special Use Permit to continue to utilize a 22' by 30' area off of 24th Street for outside storage and to enclose the area with an eight-foot tall chain link fence with privacy slats. (Motion whether or not to allow for the application of the special use permit as recommended.) 
  31. Report from the City Clerk regarding a request from Cabanas for outdoor entertainment in their semi-enclosed pavilion from 5:00 pm to 11:00 pm, Monday through Friday and 11:00 am to 11:00 pm on Saturdays and Sundays beginning September 15, 2015 through April 30, 2016, and a request for permission to allow alcohol to be taken outside in their fenced in area during hours of operation and permission to sell alcohol outside on occasion during large events. (Motion whether or not to approve the requests for outdoor entertainment and outdoor alcohol as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
  32. Report from the City Clerk regarding a Sound Amplification application from St. George Greek Orthodox Church for Friday, September 18 and Saturday, September 19, 2015 from 11:00 am to 11:00 pm for their annual Greek Festival to be held at 2930 31st Avenue. (Motion whether or not to approve the sound amplification permit as recommended.)
  33. Report from the City Clerk regarding a request from Stephen Moller for a Street Closing at 22 1/2 Avenue between 25th Street and 26th Street on Saturday, September 19, 2015 from 4:00 pm to 9:00 pm for a block party. (Motion whether or not to approve the request as recommended.)  
 

34. Report from the City Clerk regarding a request for an Activity permit from Alleman High School for their Homecoming Parade to be held on Friday, October 2, 2015 from 10:15 am to 11:15 am. (Motion whether or not to approve the event as recommended.)

RC*

35. Report from the City Clerk regarding requests from the businesses in the College Hill District to decorate street posts and trees, place signage in the City’s right-of-way, requesting a street closure at 30th Street between 12th and14th Avenue, and the utilization of College Hill District funds in an amount not to exceed $500.00 for their Hill-O-Ween Festival to be held on Saturday, October 31, 2015 from 2:00 pm to 5:00 pm. (Motion whether or not to approve the requests for decorating the street posts and trees, signage, street closure and utilization of funds as recommended, subject to providing the proper insurance, removing the decorations by November 4th and signage at the conclusion of the event.)

  36. Report from the City Clerk regarding a request from Second Baptist Church for a Street Closing at 9th Street between 6th Avenue and 7th Avenue for their Halloween Trunk or Treat event to be held on Saturday, October 31, 2015 from 5:00 pm to 9:00 pm. (Motion whether or not to approve the request as recommended.) 
37. Other Business.

38. Executive Session on Personnel, Property Acquisition and Litigation.

39. Motion to recess to 5:30 pm, Monday, September 21, 2015.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201