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Rock Island logoCity Council Meeting
August 10, 2015

Study Session 5:00 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Tour of the GTI Facility at 8221 51st 
Street West, Rock Island, IL. 61201 
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Austin.

5. Minutes of the meeting of July 27, 2015. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Announcement of the 2015 Citizen of the Year Winners.
  8. Presentation by the Quad City Riverfront Council.
  9. Presentation of the Financial Management Report for June 2015. 
  10. Proclamation declaring Sunday, August 16, 2015 as Rock the Ride Day.
  11. Proclamation declaring August 20, 2015 as Kiwanis International Day. 
RC* 12. A Special Ordinance amending a previously amended Special Ordinance granting a Special Use Permit at 1821 29 1/2 Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 13. An Ordinance authorizing the issuance of General Obligation Bonds, Series 2015A for financing the new police station project, public safety equipment and street improvements. (Motion whether or not to consider the ordinance.)
  Note: A second reading will be held on Monday, August 24, 2015 for final consideration. 
RC* 14. Claims
a. Report from the Human Resources Department regarding payment in the amount of $6,440.78 to Dave Morrison for legal services rendered for the month of July

b. Report from General Administration regarding payment in the total reduced amount of $46,418.64 to Lane & Waterman, LLP for attorney fees regarding Jumer's Crossing litigation.

c. Report from the Public Works Department regarding payment #6 in the amount of $588,665.62 to Brandt Construction for services provided for the 6th Avenue Relief Sewer project. (132)

d. Report from the Public Works Department regarding payment #20 in the amount of $1,442,330.93 to Gilbane Building Company for construction services provided for the Rock Island Police Station project. (133)

e. Report from the Public Works Department regarding payment #2 and final in the amount of $34,700.00 to Trotter General Contracting, Inc. for the City Hall Window Replacement project. (137)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 15. Claims for the weeks of July 24 through July 30 in the amount of $1,965,609.52 and July 31 through August 6 in the amount of $373,595.72 and payroll for the weeks of July 20 through August 2 in the amount of $1,472,804.54. (Motion whether or not to allow the claims and payroll.)
RC*  16. Report from the Public Works Department regarding the purchase of 300 5/8" water meters from Badger Meters, Inc. in the amount of $31,173.00. (Motion whether or not to approve the purchase as recommended.) (138)
RC*  17. Report from the Public Works Department regarding the purchase of evidence and storage shelving from OSDI-Spacesaver in the amount of $18,000.00. (Motion whether or not to approve the purchase as recommended.) (140)  
RC*  18. Report from the Public Works Department regarding bids for the Sanitary Sewer Replacement project on 19th Street from 9th Avenue to 10th Avenue, recommending the bid be awarded to Walter D. Laud, Inc. in the amount of $104,284.50. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (135)
RC* 19. Report from the Public Works Department regarding bids for the 2015 Sewer Lining Program, Phase I project, recommending the bid be awarded to Hoerr Construction, Inc. in the amount of $179,167.65. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (136)
RC*  20. Report from the Community and Economic Development Department regarding bids for the demolition of  two commercial properties, two residential properties and two bus stop shelters on 3rd Avenue between 16th and 17th Streets, recommending the bid without footing removal be awarded to Valley Construction in the amount of $75,225.50. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) 
RC*  21. Report from the Community and Economic Development Department regarding proposals for consulting services for the update of the City's Zoning Ordinance, recommending Ancel Glink in an amount not to exceed $125,000.00. (Motion whether or not to approve Ancel Glink as recommended, authorize the City Manager to execute the contract documents and allow for minor modifications by the City Attorney.)
RC* 22. Report from the Public Works Department regarding lease agreements with SPEEDConnect for leasing antenna space on the City's four water towers. (Motion whether or not to approve the lease agreements as recommended and authorize the City Manager to execute the contract documents.) (139)
RC*  23. Report from the Finance Department regarding the Municipal Compliance Reports for Fiscal Year ending December 31, 2014 for the Police Pension Fund and Fire Pension Fund. (Motion whether or not to accept the reports as recommended.) 
RC*  24. Report from the Community and Economic Development Department regarding the donation of City owned properties to GROWTH. (Motion whether or not to approve the donation as recommended for the properties as stated in the report, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.)
RC* 25. Report from the Community and Economic Development Department regarding a proposal from Quad City Arts for the 2015 Metro Arts Summer Youth Apprenticeship Program. (Motion whether or not to approve the proposal as recommended and authorize support of the program in the amount of $5,000.00.) 
  26. Report from the Traffic Engineering Committee regarding a request from Catherine Plasschaert to remove the handicapped parking space in front of her father's home at 2355 39th Street. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (127)
  27. Report from the Traffic Engineering Committee regarding a request from Tim Rade, owner of the Corner Tap at 4018 14th Avenue to install a handicapped parking space on 41st Street by the side door of his business. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (128)
 

28. Report from the City Clerk regarding a request from Nathaniel Lawrence of Polyrhythms for a Street Closing at 9th Street between 5th Avenue and 7th Avenue, along with Sound Amplification for the second annual Jazz and Heritage Festival to be held on Friday, August 21st from 5:00 pm to 10:00 pm and Saturday, August 22nd from noon to 10:00 pm at the Martin Luther King Jr. Park at 601 9th Street. (Motion whether or not to approve the requests as recommended.)

RC*  29. Report from the City Clerk regarding a request from John Norris of J & M Displays for a pyrotechnic display permit for fireworks to be held on Saturday, August 29, 2015 at approximately 8:00 pm at Jumer’s Casino and Hotel at 777 Jumer Drive. (Motion whether or not to approve the request as recommended, and temporarily waive Article I of Chapter 10: Sec. 10-9 (a) of the Code of Ordinances to allow for the issuance of a pyrotechnic display permit and authorize the Fire Marshal to issue the permit.) 
  30. Report from the City Clerk regarding an Activity permit application for the 31st annual Labor Day Parade to be held on Monday, September 7, 2015 from 9:30 am to noon. (Motion whether or not to approve the event as recommended.)
  31. Report from the City Clerk regarding a request for a Street Closing at 9th Street between 6th and 7th Avenue; along with a Sound Amplification permit for the Rock Island County NAACP Community Celebration and Resource Fair to be held on Saturday, September 12, 2015 from noon to 4:00 pm at the Martin Luther King Center at 630 9th Street. (Motion whether or not to approve the requests as recommended.)
RC* 32. Report from the City Clerk regarding a Plaza activity application from Switch Stance Skate Shop requesting to host their second annual outdoor Skate Jam event on Saturday, September 12, 2015 from noon to 6:00 pm at 1700 2nd Avenue and requesting a waiver of the application and permit fees for the event. (Motion whether or not to approve the event and waiver of fees as recommended.) 
  33. Report from the City Clerk regarding a request from Terry Anderson for a Street Closing at 21st Street between 16th Avenue and 17th Avenue on Sunday, September 20, 2015 from noon to 6:00 pm for the Highland Park Historic Neighborhood Association's block party. (Motion whether or not to approve the request as recommended.)
  34. Report from the City Clerk regarding an Activity permit application from the Cornbelt Running Club to hold their 27th annual 5K and 10K Run on Sunday, October 4, 2015 from 8:00 am to 9:30 am. (Motion whether or not to approve the event as recommended.)
RC*  35. Report from the City Clerk regarding an activity application for the St. Patrick’s Day Parade to be held on Saturday, March 12, 2016 beginning at 11:30 am, and a Resolution authorizing the use of a portion of 15th Street from 2nd Avenue to the Centennial Bridge. (Motion whether or not to approve the event as recommended and adopt the resolution.) 
RC*  36. Report from the City Clerk regarding an activity application from Ed Hildebrand on behalf of the Vietnam Veterans of America Chapter 776 for the Vietnam Veterans 50th Anniversary Parade to be held on Saturday, May 21, 2016 beginning at 10:30 am, and a Resolution authorizing the use of a portion of 15th Street from 2nd Avenue to the Centennial Bridge. (Motion whether or not to approve the event as recommended and adopt the resolution.) 
37. Other Business.

38. Executive Session on Personnel, Property Acquisition and Litigation.

39. Motion to recess to 5:30 pm, Monday, August 24, 2015.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201