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Rock Island logoCity Council Meeting
July 13, 2015

Study Session 6:00 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Solid Waste Enterprise Fund
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Schipp.

5. Minutes of the meeting of June 19, 2015, Minutes of the meeting of June 20, 2015 and Minutes of the meeting of June 22, 2015. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Mayor Pauley will close the regular meeting and open a Public Hearing to consider a redevelopment plan and project and designation of the 1st Street TIF Redevelopment Project Area and the adoption of tax increment allocation financing. 
  Mayor Pauley will close the Public Hearing and reconvene the regular meeting. (Action to be taken at the August 24, 2015 Council meeting.) 
RC* 8. Claims
a. Report from the Public Works Department regarding payment to the Illinois Environmental Protection Agency in the amount of $52,500.00 for the Mill Street Wastewater Plant and $15,000.00 for the Southwest Wastewater Plant.(125)

b. Report from the Public Works Department regarding payment in the amount of $15,973.00 to Greenspace Associates  for the 2015 Sod Replacement Program.(121)
 
c.  Report from the Public Works Department regarding payment in the amount of $756,808.55 to Brandt Construction for payment #5 for the 6th Avenue Relief Sewer, Project 2688.(120)

d.  Report from the City Attorney regarding payment in the amount of $17,773.22 for legal services provided.

(Motion whether or not to accept the reports and authorize payments as recommended.)
           
RC* 9. Claims for the weeks of June 19 through June 25 in the amount of $1,260,023.48June 26 through July 2 in the amount of $464,843.11 and July 3 through July 9 in the amount of $323,816.96 and payroll for the weeks of June 8 through June 21 in the amount of $1,487,808.59 and June 22 through July 5 in the amount of $1,489,600.37. (Motion whether or not to allow the claims and payroll.)
RC*  10. Report from the Police Department regarding the purchase of 26 Panasonic CF-54 Toughbooks and HP  Gen 9 Computer Server in the amount of $112,683.00 and the purchase of 21 Panasonic Arbitrator Digital In-Car Video Cameras in the amount of $166,133.00 from CDS Office Technologies. (Motion whether or not to approve the purchases as recommended.)
RC* 11.  Report from the Public Works Department regarding the bids for the 2015 Asphalt Street Milling and Patching Program, Project 2434, recommending the bid be awarded to Tri City Blacktop in the amount of $94,205.25. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)(124)
RC*  12.  Report from the Public Works Department regarding the bids for the 2015 Seal Coat Street Program, Project 2111, recommending the bid be awarded to Brandt Construction in the amount of $201,982.50.  (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (115)
RC*  13.  Report from the Public Works Department regarding the bids for the Janitorial Contract, recommending a three year contract be awarded to FBG Service Corp. in the amount of $505,548.00.  (Motion whether or not to award the contract as recommended and authorize the City Manager to execute the contract documents.) (122)
RC*  14.  Report from the Public Works Department regarding the LTCP - Farmall Storage Tank, CRI Project 2687, recommending the loan agreement with the Illinois Environmental Protection Agency in the amount of $4,506,250.00 and recommending the bid be awarded to Civil Constructors in the amount of $4,375,000.00.  (Motion whether or not to approve the loan agreement and award the bid as recommended and authorize the City Manager to execute the contract documents.)(116)
RC* 15.  Report from the Public Works Department recommending the Engineer Services proposal from Symbiont related to construction inspection services for the Farmall Storage Tank Facility in the amount of $317,200.00.  (Motion whether or not to approve the amendment as recommended and authorize the City Manager to execute the contract documents.) (117)
RC* 16.  Report from the Public Works Department regarding the Raw Water Pumping Station Tuck Pointing, recommending the contract be awarded to Shive-Hattery in the amount of $18,000.00.  (Motion whether or not to approve the proposal as recommended and authorize the City Manager to execute the contract documents.)(119)
RC*  17. Report from the Public Works Department recommending the proposal from CDM Smith, Inc. for engineering design services on the replacement for the Water Treatment Plant Filter Building in the amount of  $1,749,513.00. (Motion whether or not to award the proposal as recommended and to authorize the City Manager to execute the contract documents.)(052)
RC*  18. Report from the Community and Economic Development Department regarding the bids for the Sewer reconnect at 1111 8th Street, recommending the bid be awarded to CJ Now for an amount not to exceed $5,940.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC*  19. Report from the City Clerk regarding a Resolution approving the full release of the listed Executive Session Minutes. (Motion whether or not to approve the full release of the listed executive session minutes as recommended and adopt the resolution.) 
  20. Report from the Mayor regarding appointments and reappointments to the Human Rights Commission. (Motion whether or not to approve the appointments and reappointments as recommended.) 
  21. Report from the City Clerk regarding a request from Junior's Tap for outdoor entertainment on Saturday, August 8, 2015 from 11:00 am to 11:00 pm and a request to serve alcohol outside in their demarcated area during the event at 2536 5th Avenue. (Motion whether or not to approve the requests for outdoor entertainment and outdoor alcohol as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.) 
          
22. Report from the Deputy City Clerk regarding a request from the West End Neighborhood Association for sound amplification and a street closure for 14th Street, 9th - 10th Avenues on Saturday, July 25, 2015 between 11 am and 2 pm for their annual Community Block Party and Resource Fair. (Motion whether or not to approve the requests for sound amplification and a street closure as recommended, subject to being closed down early if noise complaints are received.)
23. Other Business.

24. Executive Session on Personnel, Property Acquisition and Litigation.

25. Motion to recess to 5:30 pm, Monday, July 27, 2015.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201