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Rock Island logoCity Council Meeting
April 6, 2015

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Discussion on Background Check Policy.
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of March 23, 2015. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
RC* 7. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Steven and Cynthia Pressly for a Special Use Permit to add a crematorium operation to the former funeral home located at 2106 7th Avenue.
   Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the special use permit as recommended, subject to the stipulation as stated in the report and refer to the City Attorney for an ordinance.)
RC*  8. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Barbara Radigan for a Special Use Permit to continue to operate a sewing/alteration business out of her residence at 3866 28th Avenue.
  Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the special use permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.)
RC* 9. Claims
a. Report from the Human Resources Department regarding payment in the amount of $15,110.91 to Dave Morrison for legal services rendered for the month of March.

b. Report from the Human Resources Department regarding payment in the amount of $541.36 to Dewayne Perkins for General Liability Claim. 
           
c. Report from the Human Resources Department regarding payment in the amount of $100,999.99 to Broadspire for Worker's Compensation Settlement for Randall Elliott

d. Report from the Public Works Department regarding payment in the amount of $3,300.00 to Bob Westpfahl for the 2015 annual land set aside. (053)

e. Report from the Public Works Department regarding payment #15 in the amount of $428,923.40 to Gilbane Building Company for construction services provided for the Rock Island Police Station project. (054)

f. Report from the Public Works Department regarding payment #39 in the amount of $244,176.50 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (055)

g. Report from the Public Works Department regarding payment in the amount of $15,250.00 to  Baecke-Spranger Appraisers for services provided for the Shadybrook Resurfacing Phase II project. (056)            
           


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 10. Claims for the weeks of March 20 through March 26 in the amount of $329,256.78 and March 27 through April 2 in the amount of $419,417.03 and payroll for the weeks of March 16 through March 29 in the amount of $1,309,005.68. (Motion whether or not to allow the claims and payroll.)
RC*  11. Report from the Police Department regarding the purchase of five dispatch consoles along with the included upgrades from Evans Consoles in the amount of $121,971.14. (Motion whether or not to approve the purchase as recommended.)  
RC*  12. Report from the Fire Department regarding bids for the replacement of the HVAC system at Fire Station 3, recommending the bid be awarded to TMI in the amount of $10,156.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC* 13. Report from the Public Works Department regarding bids for the Rock Island Parkway Railroad Repair project, recommending the bid be awarded to Crafton Railroad Company, Inc. in the amount of $11,453.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)  (046)
RC*  14. Report from the Public Works Department regarding bids for the 2015 Sod Replacement and 50/50 Tree Program, recommending the bid be awarded to Greenspace Associates in the amount of $123,130.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)  (057)
RC*  15. Report from the Public Works Department regarding bids for the 2015 Sidewalk and Pavement Patching Program, recommending the bid be awarded to Centennial Contractors of the Quad Cities, Inc. in the amount of $836,125.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)  (058)
RC*  16. Report from the Public Works Department regarding a proposal from CDM Smith, Inc. for engineering  design services for the replacement of the Water Treatment Plant Filter Building in the amount of $1,749, 513.00. (Motion whether or not to approve the proposal as recommended and authorize the City Manager to execute the contract documents.)  (052)
RC* 17. Report from the Public Works Department regarding the 2015 Mowing contract, recommending to extend the 2014 Mowing contract with Finer Finish Grounds Care in order to perform the required mowing through 2015. (Motion whether or not to approve the extension as recommended.) (049)
RC*  18. Report from the Board of Local Improvements regarding a Special Ordinance amending a Special Ordinance abandoning the Special Assessment projects for improvements of 8th Avenue Resurfacing: 42nd Street to 46th Street and 9th Avenue Resurfacing: 44 1/2 Street to 46th Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  19. Report from the Fire Department regarding a Special Ordinance amending Chapter 6, Article IV, Section 6-63 of the Code of Ordinances regarding the establishment of a new ambulance ALS Intercept fee. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  20. Report from the Community and Economic Development Department regarding a Special Ordinance ceding the City's 2015 private activity volume bonding cap to the Quad Cities Regional Economic Development Authority. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC  21. Report from the Human Resources Department regarding a Resolution for a surety bond required by the Illinois Department of Transportation for the Blackhawk Commons Development. (Motion whether or not to adopt the resolution.)
RC 22Report from the Community and Economic Development Department regarding the updated draft of the CDBG Policies and Procedures Manual. (Motion whether or not to approve the updated draft of the CDBG Policies and Procedures Manual as recommended, and allow for minor modifications by the City Attorney and the Chicago HUD Office.) 
  23. Report from the Public Works Department regarding a request from Kinseth Hospitality Companies for the Holiday Inn to install an air conditioning unit and bollards within the alley right-of-way behind their property at 226 17th Street. (Motion whether or not to approve the request as recommended, subject to providing proof of insurance and a recordable agreement.) (047)
  24. Report from the Traffic Engineering Committee regarding a request from Jeffrey and Joanne Wolever to change the 2-way stop into a 4-way stop at the intersection of 27th Street and 20th Avenue. (Motion whether or not to deny the request as recommended.) (022)
  25. Report from the Traffic Engineering Committee regarding a request from Larry Frederick of 1502 14 1/2 Street to install a handicapped parking space on the side of his home on 15th Avenue. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (023)
  26. Report from the Traffic Engineering Committee regarding a request from Jose and Sarah Zepeda, owners of the QC Coffee and Pancake House to rescind their request for a handicapped parking space in front of their business on 3rd Avenue and designate the two spaces as a two-hour parking zone.  (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (024)
  27. Report from the Traffic Engineering Committee regarding a request from Don Krueger, MetroLink Risk Manager to place their facility at 4501 4th Avenue under City ordinance (section 9-42) control. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (025)
  28. Report from the Traffic Engineering Committee regarding a request from Steve Coulston and Kristine Neumann to remove the handicapped parking space in front of their neighbor's house at 1816 35th Street.  (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (026) 
  29. Report from the Traffic Engineering Committee regarding a request from Tracey Gowdy to remove the handicapped parking space in front of their neighbor's house at 1827 34th Street.  (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (027) 
  30. Report from the Traffic Engineering Committee regarding a request from Rev. Allen J. Shuler Jr., Pastor of the Olivet Baptist Church to allow parking on 12th Street between 20th and 21st Avenues all day on Sundays, Wednesdays between 6:00 pm and 8:00 pm and during special events.  (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (036) 
  31. Report from the Traffic Engineering Committee regarding a request from Kim Reda of the Finance Department to remove the 30 minute parking meter on the north side of 3rd Avenue across from City Hall and replace it with two-hour parking. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (037) 
RC*  32. Report from the Martin Luther King Center regarding a street closing and sound amplification request for their 29th annual King Center Family Fun Day Celebration scheduled for Saturday, August 1, 2015, requesting that food vendor inspection fees and sound amplification fees be waived. (Motion whether or not to approve the requests and waive the fees as recommended.) 
  33. Report from the City Clerk regarding a request from Sally O'Donnell for a street closure from #10 Woodley Road at the intersection of Hawthorne Road and Woodley Road to the end of the lot at #25 Woodley Road on Sunday, June 7, 2015 from 1:30 pm to 6:00 pm for a block party. (Motion whether or not to approve the request as recommended.)
34. Other Business.

35. Executive Session on Personnel, Property Acquisition and Litigation.

36. Motion to recess to 5:30 pm, Monday, April 13, 2015.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201