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Rock Island logoCity Council Meeting
October 6, 2014

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Discussion on Holiday Inn, followed 
by an Executive Session on Personnel,
Property Acquisition and Litigation.  
Executive Session: on Personnel, Property
Acquisition and Litigation following the
Regular Meeting.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of September 22, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
RC* 7. A Special Ordinance vacating a 25 foot by 10 foot north segment of an east/west alley adjacent to 20th Street between 1st and 2nd Avenues. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC* 8. A Special Ordinance vacating a segment of an east/west alley between 8th and 9th Streets and 9th and 11th Avenues. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC* 9. Claims
a. Report from the Human Resources Department regarding payment in the amount of $9,517.11 to Dave Morrison for legal services rendered for the month of September.

b. Report from the Public Works Department regarding payment #1 in the amount of $47,615.40 to Otto Baum Company, Inc. for services provided for the Police Station repairs project. (199)

c. Report from the Public Works Department regarding payment #2 in the amount of $14,062.60 to Greenspace Associates for services provided for the 2014 Sod Replacement Program project. (202)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 10. Claims for the weeks of September 19 through September 25 in the amount of $1,762,887.43 and September 26 through October 2 in the amount of $445,775.72 and payroll for the weeks of September 15 through September 28 in the amount of $1,297,031.12. (Motion whether or not to allow the claims and payroll.)
RC*  11. Report from the Public Works Department regarding a State bid for the purchase of 4,000 tons of rock salt at $79.10 per ton from Central Salt Company in the amount of $316,400.00. (Motion whether or not to approve participation in the state bid as recommended and authorize purchase.)  (185)
RC*  12. Report from the Public Works Department regarding bids for the purchase of a blended anti-ice product, recommending the bid be awarded to Smith Fertilizer Grain, Inc. in the amount of $13,000.00. (Motion whether or not to award the bid as recommended and authorize purchase.)  (203)
RC*  13. Report from the Public Works Department regarding bids for the 2014 Joint Sewer Lining Program, recommending the bid be awarded to Hoerr Construction, Inc. in the amount of $62,849.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (198)
RC* 14. Report from the Public Works Department regarding bids (package 2) for the new Police Station, recommending the bids be awarded to Sterling Commercial Roofing in the amount of $475,070.00, East Moline Sheet Metal in the amount of $445,950.00, Allied Construction Services in the amount of $765,830.00, International Test and Balance in the amount of $38,590.00 and Treiber Construction in the amount of $493,450.00. (Motion whether or not to award the bids as recommended and authorize Gilbane Building Company to execute the contract documents.)  (205)
RC* 

15. Report from the Finance Department regarding an adjustment to the Calendar Year 2014 Budget, recommending a budget transfer increasing the Brick Street Patch Expansion Program in the General Fund in the amount of $116,409.45. (Motion whether or not to approve the budget adjustment as recommended.)

  16. Report from the Mayor regarding an appointment to the Citizen's Advisory Committee. (Motion whether or not to approve the appointment as recommended.)
  17. Report from the Police Department regarding the hours for Halloween Trick or Treat, recommending Friday, October 31, 2014 from 5:00 pm to 8:00 pm in the City of Rock Island. (Motion whether or not to approve the Trick or Treat hours as recommended.)
RC*  18. Report from the City Clerk regarding a Plaza activity application from Switch Stance Skate Shop requesting to host an outdoor Skate Jam event on Saturday, October 11, 2014 from noon to 6:00 pm at 1700 2nd Avenue and requesting a waiver of the application and permit fees for the event. (Motion whether or not to approve the event and waiver of fees as recommended.)
RC*  19. Report from the City Clerk regarding requests from the businesses in the College Hill District to decorate street posts and trees, place signage in the City’s right-of-way, place six trash receptacles at various area businesses, requesting a street closure at 30th Street between 12th and14th Avenue, and the utilization of College Hill District funds in an amount not to exceed $600.00 for their Hill-O-Ween Festival to be held on Saturday, October 25, 2014 with a rain date of October 26th. (Motion whether or not to approve the requests for decorating the street posts and trees, signage, street closure, rain date and utilization of funds as recommended, and authorize staff to place trash receptacles at the area businesses as stated in the report, subject to contacting the Police Department for traffic control, providing the proper insurance, removing the decorations by November 30th and signage at the conclusion of the event.)
20. Other Business.

21. Executive Session on Personnel, Property Acquisition and Litigation.

22. Motion to recess to 5:30 pm, Monday, October 13, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201