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Rock Island logoCity Council Meeting
May 5, 2014

Study Session 6:00 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Discussion on Downtown Plan
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Conroy.

5. Minutes of the meeting of April 21, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley. 
RC* 7. Claims
a. Report from the Human Resources Department regarding payment in the amount of $5,645.76 to Kutsunis and Weng P. C. for legal services rendered for the month of April.

b. Report from the Human Resources Department regarding payment in the amount of $527.40 to Robert Crowder for General Liability claim with the necessary budget adjustment in FY13/14.
 
c. Report from the Human Resources Department regarding payment in the amount of $4,279.69 to Cara DeMuynck for General Liability claim with the necessary budget adjustment in FY13/14.

d. Report from the Human Resources Department regarding payment in the amount of $1,200.00 to Brett Hitchcock for General Liability claim with the necessary budget adjustment in FY13/14.

e. Report from the Human Resources Department regarding payment in the amount of $4,926.92 to Kim Zepeda for General Liability claim with the necessary budget adjustment in FY13/14.

f. Report from the Human Resources Department regarding payment in the amount of $54,242.87 to Crawford & Company (Anthony Mendoza) for Worker's Compensation settlement with the necessary budget adjustment in FY13/14.


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 8. Claims for the weeks of April 18 through April 24 in the amount of $625,446.25 and April 25 through May 1 in the amount $492,044.77 and payroll for the weeks of April 14 through April 27 in the amount of $1,302,258.19. (Motion whether or not to allow the claims and payroll.)
RC*  9. Purchase Card Claims for the month of March in the amount of $72,981.43. (Motion whether or not to approve the purchase card claims.)
RC*  10. Report from the Public Works Department regarding the purchase of two open top roll-off containers from Poynette Iron Works, Inc. in the amount of $10,500.00. (Motion whether or not to approve the purchase as recommended.) (096)
RC* 11. Report from the Public Works Department regarding bids for the Fiber Optic Cable Phase 7 project, recommending the bid be awarded to CDB Utility Contractors in the amount of $154,735.60. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (099)
RC* 12. Report from the Public Works Department regarding a quote from Janda Motor Services for the repair and return of one Fairbanks Morse outside electric storm pump motor in the amount of $13,750.00. (Motion whether or not to approve the quote as recommended and authorize payment.) (097)
RC*  13. Report from the Police Department regarding a Memorandum of Understanding for the 2014 Justice Assistance Grant. (Motion whether or not to approve the memorandum of understanding as recommended and authorize the Mayor, City Clerk and City Attorney to execute the contract documents.) 
RC* 14. Report from the Public Works Department regarding the use of the IMPACT Agreement for the new Rock Island Police Station. (Motion whether or not to approve the use of the IMPACT Agreement as recommended and authorize the City Manager to execute the contract documents.) (094)
RC*  15. Report from the Public Works Department regarding a pilot study with CDM Smith, Inc. for testing of gravity and membrane filtration processes at the water treatment plant in the amount of $75,000.00. (Motion whether or not to approve the pilot study as recommended and authorize payment.) (098)  
RC* 16. Report from the Human Resources Department regarding the 2014/2015 Liability Insurance Program, recommending approval of the self-insurance package and payment in the amount of $348,962.00 to Arthur J. Gallagher for insurance renewals. (Motion whether or not to approve the self-insurance package as recommended and authorize payment.) 
17. Report from the Public Works Department regarding a request from Mark Snyder of Snyder Construction for Riverview Lofts to install an electrical transformer within Parking Lot G behind the property at 1701-05 2nd Avenue. (Motion whether or not to approve the request as recommended, subject to providing proof of insurance and a recordable agreement.) (095)
RC*  18. Report from the Finance Department regarding an adjustment to the CY2014 Budget, recommending increasing the MLK Activity Fund budget in the amount of $14,317.43. (Motion whether or not to approve the budget adjustment as recommended.) (006)
RC*  19. Report from the Finance Department regarding an adjustment to the CY2014 Budget, recommending increasing the MLK Activity Fund budget in the amount of $600.00. (Motion whether or not to approve the budget adjustment as recommended.) (007)
RC* 20. Report from the Finance Department regarding an adjustment to the FY2014 Budget, recommending increasing the Self Insurance Fund budget for FY13-14 in the amount of $103,613.44. (Motion whether or not to approve the budget adjustment as recommended.) (008)
RC* 21. Report from the Finance Department regarding an adjustment to the CY 2014 Budget, recommending increasing the MLK Activity Fund budget in the amount of $24,321.00. (Motion whether or not to approve the budget adjustment as recommended.) (009)
  22. Report from the Traffic Engineering Committee regarding a request from Michael Nicholson to install two handicapped parking spaces at 2032 35th Street. (Motion whether or not to approve installing one handicapped parking space as recommended and refer to the City Attorney for an ordinance.) (071)
  23. Report from the Traffic Engineering Committee regarding a request from Scott Christiansen, President of LRC Developers, Inc. to install a right turn lane heading west bound on 4th Avenue at 44th Street. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (072)
  24. Report from the Traffic Engineering Committee regarding a request from Troy Bland to install a handicapped parking space at 1611 12th Street. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (073)
  25. Report from the Traffic Engineering Committee regarding a request from Frances Phillips to install a handicapped parking space at 2923 13th Avenue. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.) (074)
  26. Report from the Traffic Engineering Committee regarding a request from Vicki Grothusen to ban parking on the north side of 35th Avenue from 17th Street to 16th Street Court. (Motion whether or not to ban parking on the north side of 35th Avenue 165 feet west of 17th Street as recommended and refer to the City Attorney for an ordinance.) (080)
  27. Report from the Mayor regarding a reappointment to the Illinois Quad City Civic Center Authority. (Motion whether or not to approve the reappointment as recommended.) 
 

28. Report from the City Clerk regarding a request from Augustana College (Habitat for Humanity Campus Chapter) for a Sound Amplification Permit for Thursday, May 8, 2014 from 5:00 pm to midnight for a concert (Fundraiser) in the lower campus quad. (Motion whether or not to approve the sound amplification permit as recommended.) 

29. Other Business.

30. Executive Session on Personnel, Property Acquisition and Litigation.

31. Motion to recess to 5:30 pm, Monday, May 12, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201