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Rock Island logoCity Council Meeting
March 24, 2014

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Discussion on Enterprise Zone and Tax
Abatement Programs 
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Austin.

5. Minutes of the meeting of March 17, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Proclamation declaring March 29, 2014 as Developmental Disabilities Awareness Day
  8. Proclamation declaring April 1, 2014 as National Service Recognition Day
RC* 9. A Special Ordinance declaring two current City owned 1981 INCON fuel tank monitoring systems as surplus and allowing for disposal. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  10. A Special Ordinance Amending Chapter 9 and Chapter 10 of the Code of Ordinances regarding unlawful use of electronic communication devices, possession of cannabis 2.5 to 10 grams and required use of safety belts. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  11. A Special Ordinance Amending Chapter 14, Article II, Sec.14-20 (a) (26) of the Code of Ordinances regarding Park and Playground Rules as it relates to the dock at Schwiebert Riverfront Park. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 12. Claims
a. Report from the Human Resources Department regarding payment in the amount of $24,000.00 to Arthur J. Gallagher for the annual insurance consulting fee with the necessary budget adjustment.

b. Report from the Public Works Department regarding payment in the amount of $11,170.19 to Miller Trucking and Excavating for an emergency water main repair at 38th Street and 24th Avenue. (052) 

c. Report from the Public Works Department regarding payment #3 and final in the amount of $20,903.43 to Legacy Construction for services provided for the 2013 Storm Water Outfall Program project. (054)
 
d. Report from the Public Works Department regarding payment #5 in the amount of $31,857.14 to Gilbane Building Company for pre-construction services provided for the Rock Island Police Station project. (060) 

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 13. Claims for the week of March 14 through March 20 in the amount of $942,717.10. (Motion whether or not to allow the claims.)
RC*  14. Purchase Card Claims for the month of January in the amount of $49,657.93 and for the month of February in the amount of $47,107.79. (Motion whether or not to approve the purchase card claims.)
RC* 15. Payroll for the weeks of March 3 through March 16 in the amount of $1,291,212.47. (Motion whether or not to allow the payroll.)
RC* 16. Report from the Public Works Department regarding bids for the 44th Avenue Water Main Relocation: 12th Street to 14th Street project, recommending the bid be awarded to Walter D. Laud, Inc. in the amount of $137,692.65. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (053)
RC* 17. Report from the Community and Economic Development Department regarding bids for the demolition of  Watchtower Plaza Area Round 3, recommending the bid be awarded to Miller Trucking and Excavating in the amount of $61,237.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC*  18. Report from the Finance Department regarding request for proposals for an overhead cost allocation study, recommending the bid be awarded to MGT of America, Inc. in an amount not to exceed $17,000.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC* 19. Report from the Public Works Department regarding the Coast Guard Auxiliary lease renewal agreement at Sunset Marina. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (061)
RC*  20. Report from the Public Works Department regarding the 2014 Sod Replacement Program & 50/50 Tree Program, recommending to extend the 2013 contracts with Greenscape Associates through 2014. (Motion whether or not to approve the extensions as recommended.) (017)
RC*  21. Report from the Public Works Department regarding the 2014 Joint & Crack Sealing Program, recommending to extend the 2013 maintenance contracts with NuCoat Sealing, LLC in order to perform the required maintenance through 2014. (Motion whether or not to approve the extensions as recommended.) (056)
RC*  22. Report from the Public Works Department regarding the 2014 Brick Street Replacement Program, recommending to extend the 2013 maintenance contract with Centennial Contractors of the Quad Cities in order to perform the required maintenance through 2014. (Motion whether or not to approve the extension as recommended.) (057)
RC* 23. Report from the Public Works Department regarding the 2014 Asphalt Street Milling and Patching Program, recommending to extend the 2013 maintenance contract with General Asphalt Construction Company in order to perform the required maintenance through 2014. (Motion whether or not to approve the extension as recommended.) (058)
RC*  24. Report from the Public Works Department regarding the 2014 Catch Basin/Manhole Program, recommending to extend the 2013 maintenance contract with Langman Construction in order to perform the required maintenance through 2014. (Motion whether or not to approve the extension as recommended.) (059) 
RC*  25. Report from the Community and Economic Development Department regarding a Resolution designating Assistant City Manager/Community and Economic Development Director Jeff Eder as the primary signatory for all HUD/CDBG documents and City Manager Thomas Thomas as the alternate signatory. (Motion whether or not to adopt the resolution.) 
  26. Report from the Mayor regarding an appointment to the Beautification Commission and a reappointment to the Rock Island County Joint Animal Control Shelter. (Motion whether or not to approve the appointment and reappointment as recommended.) 
  27. Report from the Mayor regarding appointments and reappointments to the Human Rights Commission. (Motion whether or not to approve the appointments and reappointments as recommended.) 
  28. Report from the Mayor regarding reappointments to the Martin Luther King Jr. Center Board. (Motion whether or not to approve the reappointments as recommended.)
29. Other Business.

30. Executive Session on Personnel, Property Acquisition and Litigation.

31. Motion to recess to 5:30 pm, Monday, April 7, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201