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Rock Island logoCity Council Meeting
February 3, 2014

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Presentation on Crime Statistics
and Fire Department Update
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
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1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Murphy.

5. Minutes of the meeting of January 20, 2014. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley. 
  7. Presentation by Park Board Chair Fred Dasso in recognition of Parks and Recreation Director Bill Nelson as the Illinois Association of Park Districts Honored Professional for 2014.
  8. Presentation of the 2013 Commercial Beautification Awards.
  9. Presentation of the Calendar Year 2014 Budget. 
RC* 10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Wanda Shelton for a Special Use Permit to operate a resale shop out of the attached two-car garage at 2405 34th Avenue. 
   Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to deny the special use permit as recommended because the site does not meet the seven standards identified in the zoning ordinance and approving the use without adequate parking would alter the character of the neighborhood.) 
RC* 11. A Special Ordinance providing for the donation of two City owned properties at 914 3rd Avenue and 922 3rd Avenue to The Arc of the Quad Cities. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 12. Claims
a. Report from the Human Resources Department regarding payment in the amount of $10,870.67 to Jackson Square Lofts for General Liability claim.

b. Report from the Human Resources Department regarding payment in the amount of $6,589.88 to Kutsunis and Weng P.C. for legal services rendered for the month of January. 

c. Report from the Information Technology Department regarding payment in the amount of $11,576.20 to DLT Solutions, Inc. for the annual Autodesk subscription maintenance

d. Report from the Public Works Department regarding payment #2 and final in the amount of $41,387.79 to Walter D. Laud for the 37th Avenue Reconstruction: 30th Street to 32nd Street Special Assessment project. (013)

e. Report from the Public Works Department regarding payment #4 in the amount of $109,382.19 to Brandt Construction Company for the 23rd Avenue Reconstruction: 12th to 17th Street project. (014)

f. Report from the Public Works Department regarding payment #3 in the amount of $31,857.14 to Gilbane Building Company for the Rock Island Police Station project. (015)

g. Report from the Public Works Department regarding payment #27 in the amount of $3,261,994.61 to Civil Constructors, Inc. for the Wet Weather Treatment System project. (016)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 13. Claims for the weeks of January 17 through January 23 in the amount of $1,155,160.74 and January 24 through January 30 in the amount of $945,237.28. (Motion whether or not to allow the claims.)
RC*  14. Payroll for the weeks of January 6 through January 19 in the amount of $1,328,977.87. (Motion whether or not to allow the payroll.)
RC*  15. Report from the Finance Department regarding purchase card claims for the month of December in the amount of $55,297.02. (Motion whether or not to approve the purchase card claims as recommended.)
RC* 16. Report from the Human Resources Department regarding Builder's risk insurance, recommending payment to Cleveland Insurance Group and the necessary budget adjustment in the amount of $21,959.00 for coverage of materials, fixtures and/or equipment being used in the construction of the Mill Street Waste Water Treatment Plant structure. (Motion whether or not to approve the payment and budget adjustment as recommended.)
RC* 17. Report from the Public Works Department regarding the purchase of an Aries Seeker Series Lateral Inspection System (sewer camera) from Coe Equipment, Inc. in the amount of $16,076.00 and the trade-in of the Aries TR 7000 Steerable Large Line Tractor with controller. (019)  (Motion whether or not to approve the purchase as recommended and authorize trade-in.) 
RC* 18. Report from the Police Department regarding request for proposals for consulting services to assist in the Rock Island public safety radio system upgrade, recommending Mazzitello Professional Services in an amount not to exceed $25,000.00. (Motion whether or not to approve the proposal as recommended and authorize the City Manager to execute the contract documents.)
RC* 19. Report from the Finance Department regarding an adjustment to the Fiscal Year 2014 Budget, recommending increasing the CDBG Loan Programs Fund budget in the amount of $189,181.90. (Motion whether or not to approve the budget adjustment as recommended.) 
  20. Report from the Community and Economic Development Department regarding review of a one lot minor subdivision final plat of RI - Dollar First Addition located at 2940 11th Street. (Motion whether or not to approve the final plat as recommended.)  
  21. Report from the City Clerk regarding a request from Kavanaugh's Hilltop Tavern for an additional day of Friday, March 14, 2014 from 7:00 pm to 11:30 pm as part of their outdoor tented event for St. Patrick’s Day at 1228 30th Street. (Motion whether or not to approve the additional day as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
22. Other Business.

23. Executive Session on Personnel, Property Acquisition and Litigation.

24. Motion to recess to 8:00 am, Saturday, February 8, 2014.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201