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Rock Island logoCity Council Meeting
November 11, 2013

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Presentation on Alley Policies followed
by the Introduction of the Police Department's new K-9 
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Conroy.

5. Minutes of the meeting of November 4, 2013. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Presentation of the "Best Rain Garden" Awards by the Beautification Commission
  8. Presentation of the "Best Community Garden" Awards by the Beautification Commission.
  9. Presentation of the Financial Management Report for September 2013. 
RC* 10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Dr. Julie Hahn for an amendment to an existing Special Use Permit approved for a small animal veterinary clinic to allow for three additional non-resident employees to the three approved non-resident employees at 2300 18th Avenue. 
  Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the amendment to the special use permit as recommended, subject to the stipulations as stated in the report and refer to the City Attorney for an ordinance.) 
RC*  11. A Special Ordinance amending a Special Ordinance granting a Special Use Permit at 1808 7th Avenue. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 12. A Special Ordinance amending Chapter 10, Article 1, Sec. 10-9 of the Code of Ordinances regarding the hunting of deer with a bow and arrow in the city of Rock Island. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 13. A Special Ordinance amending Chapter 14, Article II, Sec. 14-20, Paragraph (3) of the Code Ordinances    regarding the prohibition against discharging of a firearm shall not apply to the hunting of deer with a bow and arrow. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 14. Claims
a. Report from the Finance Department regarding payment in the amount of $67,913.21 to Lane and Waterman for legal services rendered from October 15, 2012 through August 31, 2013 for Jumer's Crossing

b. Report from the Public Works Department regarding payment #2 in the amount of $125,580.06 to Brandt Construction Company for services provided for the 23rd Avenue Reconstruction: 12th Street to 17th Street project. (220)

c. Report from the Public Works Department regarding payment #2 and final in the amount of $29,363.02 to Chicagoland Trenchless Rehabilitation for services provided for the 2013 Sewer Cleaning and Televising Program project. (221)

d. Report from the Public Works Department regarding payment #25 in the amount of $1,466,712.17 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (222)

(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 15. Claims for the week of November 1 through November 7 in the amount of $672,118.70. (Motion whether or not to allow the claims.)
RC*  16. Report from the Public Works Department regarding the purchase of 424 refuse carts from Toter, Inc. in the amount of $24,013.98. (Motion whether or not to approve the purchase as recommended.) (219)
RC*  17. Report from the Public Works Department regarding a State bid for the purchase of 3,200 tons of rock salt at $61.99 per ton from Morton Salt Company in the amount of $198,368.00. (Motion whether or not to approve participation in the state bid as recommended and authorize purchase.)  (218)
RC* 18. Report from the Community and Economic Development Department regarding bids for the demolition of 13 residential properties and one commercial property, recommending the bid be awarded to Miller Trucking and Excavating in the amount of $200,783.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC*  19. Report from the Community and Economic Development Department regarding an Ordinance approving a redevelopment agreement with D&L Surplus Specialties, Inc., subject to minor attorney modifications and authorizing the City Manager to execute the contract documents. (Motion whether or not to consider, suspend the rules and pass the ordinance.)    
RC* 20. Report from the Finance Department regarding the Five Year Capital Improvement Plan, recommending a  3.0% stormwater rate increase for CY14 and a 3.0% sewer rate increase for CY 14 and CY 15. (Motion whether or not to approve the Five Year Capital Improvement Plan as recommended, the stormwater and sewer rate increases and refer to the City Attorney for an ordinance.)
RC* 21. Report from the Finance Department regarding the Municipal Compliance reports for Fiscal Year ending March 31, 2013 for the Police Pension Fund and Fire Pension Fund. (Motion whether or not to accept the reports as recommended.)
  22. Report from the Community and Economic Development Department regarding a request from the Police Department to vacate a 120 foot long segment of a north/south alley south of 5th Avenue between 12th and 13th Streets. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.)
  23. Report from the Community and Economic Development Department regarding a request from the City for rezoning from a PUD (planned unit development) district to a B-3 (community business) district at the addresses stated in the report for a consolidated development site located between 5th and 7th Avenues and 12th and 13th Streets for a new Rock Island Police Station. (Motion whether or not to approve the rezoning as recommended and refer to the City Attorney for an ordinance.)
  24. Report from the Community and Economic Development Department regarding a request from 11th Street Redevelopment Partners, LLC for a final PUD site plan review for a proposed two-story 16,200 square foot office building for Missman, Inc. at approximately 4422 9th Street. (Motion whether or not to approve the request as recommended, subject to receipt of an adequate landscape plan that meets parking lot landscaping found in the City's Zoning Ordinance.)
  25. Report from the Community and Economic Development Department regarding a review of an amended five lot major subdivision final plat of Black Hawk Commons First Addition for the office and business park development at 11th Street and Blackhawk Road. (Motion whether or not to approve the amended final plat as recommended with the requested variances, subject to the City Engineer's final approval of completed public improvements.)
  26.  Report from the Community and Economic Development Department regarding a review of a three lot major subdivision final plat of Black Hawk Commons Second Addition for the second phase of the office and business park development at 11th Street and Blackhawk Road. (Motion whether or not to approve the final plat as recommended with the requested variances, subject to the City Engineer's final approval of completed public improvements.)
  27. Report from the Community and Economic Development Department regarding a request from the Quad City Botanical Center to allow for the utilization of temporary banner signage in conjunction with some of their important events. (Motion whether or not to approve the request as recommended, subject to the stipulations as stated in the report.)
28. Other Business.

29. Executive Session on Personnel, Property Acquisition and Litigation.

30. Motion to recess to 5:30 pm, Monday, November 18, 2013.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at: 1528 Third Avenue Rock Island, IL, 61201