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Rock Island logoCity Council Meeting
October 7, 2013

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Review of CIP and Discussion on
Water Plant Filter Building Study 
Executive Session: on Personnel, Property
Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Clark.

5. Minutes of the meeting of September 23, 2013. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley. 
  7.  Mayor Pauley will close the regular meeting and open a Public Hearing on the Citizen’s Advisory Committee recommendations for Fiscal Year 2014-2015 Community Development Block Grant (CDBG) monies and Gaming Funds.
  Mayor Pauley will close the Public Hearing and reconvene the regular meeting. (Decisions to be made at the regular Council meeting on October 14, 2013.)
RC* 8. Claims
a. Report from the Human Resources Department regarding payment in the amount of $6,026.51 to Kutsunis and Weng P.C. for legal services rendered for the month of September 2013.

b.
Report from the Human Resources Department regarding payment in the amount of $500.00 to James Hutchings for General Liability claim and payment in the amount of $500.00 to John Enlow for General Liability claim.  

c. Report from the Information Technology Department regarding payment in the amount of $18,503.87 to Active Network, Inc. for the annual maintenance fee for Park and Recreation software

d. Report from the Public Works Department regarding payment in the amount of $53,970.21 to Brandt Construction Company for an emergency sanitary sewer repair on 25th Avenue between 27th and 30th Street. (191)

e. Report from the Public Works Department regarding payment in the amount of $30,133.50 to DrinkerBiddle & Reath for legal services provided for the Wastewater Treatment System project. (193)

f. Report from the Public Works Department regarding payment #4 in the amount of $298,579.76 to Walter D. Laud for services provided for the 5th Street Reconstruction: 18th Avenue to 26th Avenue project. (194)

g. Report from the Public Works Department regarding payment #24 in the amount of $1,501,275.79 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (196) 


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 9. Claims for the weeks of September 20 through September 26 in the amount of $907,678.48 and September 27 through October 3 in the amount of $486,910.63.  (Motion whether or not to allow the claims.)
RC*  10. Payroll for the weeks of September 16 through September 29 in the amount of $1,284,106.43. (Motion whether or not to allow the payroll.)
RC*   11. Report from the Community and Economic Development Department regarding the purchase of four tax auction properties in the amount of $3,167.50. (Motion whether or not to approve the purchase as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.) 
RC* 12. Report from the Community and Economic Development Department regarding bids for the demolition of three commercial properties at 509, 517 and 545 12th Street and one residential property at 1220 6th Avenue, recommending the bid be awarded to Holst Trucking and Excavating in the amount of $66,800.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC*  13. Report from the Public Works Department regarding a proposal from Gilbane Building and Valley Construction for construction management services for construction of the new Police Station in the amount of $1,689,100.00. (Motion whether or not to approve the proposal as recommended and authorize the City Manager to execute the contract documents.) (192)
RC* 14. Report from the Information Technology Department regarding agreements with the Village of Milan and PEG Broadband, Inc. for fiber use. (Motion whether or not to approve the agreements as recommended and authorize the City Manager to execute the contract documents.)
 RC* 15. Report from the Community and Economic Development Department regarding a lease termination agreement with DG Retail, LLC in the amount of $1.00. (Motion whether or not to approve the agreement as recommended, allow minor attorney modifications and authorize the City Manager to execute the contract documents.) 
RC* 16. Report from the Community and Economic Development Department regarding an addendum to the agreement with EnviroNet, Inc. related to Phase II environmental site assessment for the new Police Station in the amount of $12,500.00. (Motion whether or not to approve the addendum as recommended and authorize the City Manager to execute the contract addendum.)  
RC*  17. Report from the Community and Economic Development Department regarding an Ordinance approving a redevelopment agreement with Riverview Lofts, LLC, subject to minor attorney modifications and authorizing the City Manager to execute the contract documents. (Motion whether or not to consider, suspend the rules and pass the ordinance.)    
RC* 18. Report from the Human Resources Department regarding a proposed Resolution for the adoption of IMRF Form 6.74 that includes taxable expense allowances reported as IMRF earnings for current and past employees receiving a car allowance from the City. (Motion whether or not to approve the recommendation as stated and adopt the resolution.)
  19. Report from the Mayor regarding appointments and reappointments to the Library Board, Rock Island Housing Authority, Property Maintenance Board of Appeals, Plumbing Code Board of Appeals, Mechanical Code Board of Appeals, Building Board of Appeals and the Martin Luther King Jr. Center Board. (Motion whether or not to approve the appointments and reappointments as recommended.)  
  20.  Report from the City Clerk regarding a request for a Street Closing at 28th Street between 28th Avenue and 29th Avenue on Sunday, October 27, 2013 from noon to 4:00 pm for a block party. (Motion whether or not to approve the request as recommended.)
21. Other Business.

22. Executive Session on Personnel, Property Acquisition and Litigation.

23. Motion to recess to 5:15 pm, Monday, October 14, 2013.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201