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Rock Island logoCity Council Meeting
August 26, 2013

No Study Session.
A Reception will be held at 6:15 pm in honor
of the 2013 Citizen of the Year Winners.
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL 
Executive Session: on Personnel, Property
Acquisition and Litigation following the regular
meeting.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

  1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Murphy.

5. Minutes of the meeting of August 12, 2013. (Motion whether or not to approve the minutes as printed.)

6. Update Rock Island by Mayor Pauley.
  7. Presentation by the Police Department for Citizen Recognition.
  8. Presentation of the 2013 Citizen of the Year Awards by members of the Citizen of the Year Committee and Mayor Pauley.
  9. Proclamation declaring Monday, September 2, 2013 as Labor Day.
RC* 10. Mayor Pauley will close the regular meeting and open a Public Hearing on a request from Loran Lassuy for an amendment to an existing Special Use Permit to allow two additional years to meet requirement of  a  previous City Council stipulation to complete work to improve the driveway and parking area on the subject site to asphalt, concrete or alternative equivalent materials acceptable to the City Engineer for a single family residential and commercial use at 4328 78th Avenue West.
   Mayor Pauley will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to deny the amendment to the special use permit as recommended because it does not meet the seven standards identified in the zoning ordinance for approving a special use permit and the current situation alters the character of the neighborhood.) 
RC* 11. A Special Ordinance amending a zoning district and zoning map at 3917, 3923, 4003 and 4009 9th Street. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC*  12. A Special Ordinance declaring one current City owned 1984 Spartan Aerial/Pumper Fire Truck as surplus and allowing for disposal. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 13. A Special Ordinance providing for the donation of City owned property at 920 6th Street to Habitat for Humanity. (Motion whether or not to consider, suspend the rules and pass the ordinance.)  
RC* 14. Claims
a. Report from the Public Works Department regarding payment #1 in the amount of $71,472.04 to Brandt Construction for services provided for the QC Botanical Center Children's Garden project. (166)

b. Report from the Public Works Department regarding payment #2 and final in the amount of $13,983.63 to Walter D. Laud for services provided for the Velie Drive Subgrade Stabilization project. (167) 

c. Report from the Public Works Department regarding payment #3 and final in the amount of $45,776.17 to Walter D. Laud for services provided for the Rock Island Parkway Improvements project. (168)

d. Report from the Public Works Department regarding payment #3 in the amount of $94,937.99 to Walter D. Laud for services provided for the 6th Avenue Reconstruction: 31st Street to 32nd Street project. (169)


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 15. Claims for the weeks of August 9 through August 15 in the amount of $2,100,757.67 and August 16 through August 22 in the amount of $916,124.55. (Motion whether or not to allow the claims.)
RC 16. Payroll for the weeks of August 5 through August 18 in the amount of $1,322,691.99. (Motion whether or not to allow the payroll.)
RC*  17. Report from the Community and Economic Development Department regarding the purchase of property at 1101 46th Avenue from Kevin and Teresa Peschang in the amount of $250,000.00. (Motion whether or not to approve the purchase as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.) 
RC* 18. Report from the Public Works Department regarding bids for the purchase of an encapsulated flotation for the 300 dock, recommending the bid be awarded to K&R Manufacturing Company in the amount of $41,596.00. (Motion whether or not to award the bid as recommended and authorize purchase.)
RC*  19. Report from the Board of Local Improvements regarding bids for 23rd Avenue Reconstruction from 12th Street to 17th Street, recommending the bid be awarded to Brandt Construction Company in the amount of $1,351,531.70. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)  (172)
RC*  20Report from the Board of Local Improvements regarding bids for 37th Avenue Reconstruction from 30th Street to 32nd Street, recommending the bid be awarded to Walter D. Laud, Inc. in the amount of $205,418.75. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)  (173)
RC*  21. Report from the Board of Local Improvements regarding bids for 20th Avenue Reconstruction from 32nd Street to 34th Street, recommending the bid be awarded to Langman Construction in the amount of $313,465.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
RC*  22. Report from the Human Resources Department regarding request for qualifications for self insurance consulting services, recommending Cleaveland Insurance for a three year contract in the amount of $72,000.00. (Motion whether or not to award the contract to Cleaveland Insurance as recommended and authorize the City Manager to execute the contract documents.)
RC*  23. Report from the Community and Economic Development Department regarding a development agreement with Rock Island Economic Growth Corporation for the Star Block project. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.)
RC* 24. Report from the Community and Economic Development Department regarding a development agreement with Embassy Square LLC as it relates to the improvement project planned for the property at 2365 11th Street.(Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) 
RC* 25. Report from the Community and Economic Development Department regarding the conveyance of a 20ft. by 30ft. strip of property to Tom and Irita DeCrane (adjacent property owners) to obtain clear and insurable title to the property at 950 31st Avenue. (Motion whether or not to approve the conveyance as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.)
RC* 26. Report from the Community and Economic Development Department regarding the sale of City-owned property at 512 23rd Street to Megan Quinn in the amount of $1.00 plus closing costs. (Motion whether or not to approve the sale as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.)  
RC* 27. Report from the Community and Economic Development Department regarding the sale of City-owned property at 502 23rd Street to Thomas W. Hammar CPA in the amount of $1.00 plus closing costs. (Motion whether or not to approve the sale as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.)
RC*  28. Report from the Community and Economic Development Department regarding Fiscal Year 2015 (April 1, 2014 to March 31, 2015) Community Development Block Grant Allocation Policies. (Motion whether or not to approve Fiscal Year 2014/2015 Community Development Block Grant Allocation Policies as recommended.)
RC*  29. Report from the Community and Economic Development Department regarding Fiscal Year 2015 (April 1, 2014 to March 31, 2015) Gaming Grant Allocation Policies. (Motion whether or not to approve Fiscal Year 2014/2015 Gaming Grant Allocation Policies as recommended.)
RC*  30. Report from the Finance Department regarding changing the City's fiscal year end to a calendar year end. (Motion whether or not to approve changing the City's year end to December 31st, authorize staff to adjust future contracts to reflect the new year, authorize a budget adjustment in the amount of $15,000.00 for software changes and refer to the City Attorney for an ordinance.) 
  31. Report from the Community and Economic Development Department regarding the proposed Arsenal Gateway Revitalization Plan. (Motion whether or not to adopt the plan as recommended.) 
  32. Report from the Mayor regarding an appointment to the Citizen's Advisory Committee. (Motion whether or not to approve the appointment as recommended.) 
  33. Report from the Mayor regarding appointments and reappointments to the Planning Commission and Board of Zoning Appeals. (Motion whether or not to approve the appointments and reappointments as recommended.) 
  34. Report from the Mayor regarding appointments and reappointments to the Sunset Marina Boaters Advisory Committee. (Motion whether or not to approve the appointments and reappointments as recommended.) 
  35. Report from the City Clerk regarding a request from the Marketing Committee of the East West Riverfest to hang a 4ft. wide by 10ft long banner on the fences on the north side of 1st Avenue at Schwiebert Riverfront Park from September 3 to September 22, 2013 to promote the 2nd annual East West Riverfest. (Motion whether or not to approve the request as recommended, subject to removing the banner at the conclusion of the event.)
  36. Report from the City Clerk regarding a Plaza activity event application from Steve's Old Time Tap to host an outdoor concert commemorating their 10th Anniversary on Friday, August 30, 2013 from 6:00 pm to midnight. (Motion whether or not to approve the event as recommended, subject to complying with all Plaza and liquor license regulations.) 
  37. Report from the City Clerk regarding a request from the Native American Coalition of the Quad Cities to utilize the Watch Tower Plaza parking lot (City-owned property) as a shuttle service area on Saturday, August 31, 2013 from 11:30 am to 8:00 pm and Sunday, September 1, 2013 from 11:30 am to 5:00 pm for their 73rd annual Labor Day Weekend Pow Wow. (Motion whether or not to approve the request as recommended.)
  38. Report from the City Clerk regarding a request from Jake O's Grille to have live music outside on the deck from 8:30 pm to midnight on Friday, September 6, 2013 at 2900 46th Avenue. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.) 
  39. Report from the City Clerk regarding a request from the Refuge Church to hold their annual three day outdoor revival in the parking lot of Watchtower Plaza (City-owned property) along with a Sound Amplification permit to be held on Friday, September 13th from 5:00 pm to 9:30 pm, Saturday, September 14th from 10:00 am to 9:30 pm and Sunday, September 15th from 10:00 am to 5:00 pm. (Motion whether or not to approve the sound amplification permit as recommended and allow the refuge church to hold this event on City owned property.)
40. Other Business.

41. Executive Session on Personnel, Property Acquisition and Litigation.

42. Motion to recess to 5:30 pm, Monday, September 9, 2013.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201