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Rock Island logoCity Council Meeting
August 12, 2013

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Discussion on Holiday Inn
Renovations and Budget Calendar Year.
Executive Session: on Personnel, Property
 Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Murphy.

5. Minutes of the meeting of July 22, 2013. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
  7. Announcement of the 2013 Citizen of the Year Winners. 
  8. Presentation of the Martin Luther King Center Lockhart Scholarship Award.
  9. Presentation of Tell on Your Neighbor Awards by the Beautification Commission
RC*  10. A Special Ordinance authorizing acquisition of property from the Loyal Order of Moose, Rock Island Lodge #190 in the amount of $100,000.00. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  11. A Special Ordinance establishing Type A residential permit parking only area on 15th Street between 15th and 16th Avenues. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC*  12. A Special Ordinance establishing a no parking zone on the west side of 35th Street between 12th and 14th Avenues. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  13. A Special Ordinance establishing control of parking on private property at 2103 5th Avenue. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 14. Claims
a. Report from the Human Resources Department regarding payment in the amount of $8,312.51 to Kutsunis and Weng P.C. for legal services rendered for the month of July 2013.

b. Report from the Public Works Department regarding payment #22 in the amount of $1,242,190.05 to Civil Constructors, Inc. for services provided for the Wet Weather Treatment System project. (155)

c. Report from the Public Works Department regarding payment #1 in the amount of $17,910.00 to Valley Construction for services provided for the Rock Island Landing at Schwiebert Park project. (156)

d. Report from the Public Works Department regarding payment #2 in the amount of $38,722.50 to A.J. Excavating for services provided for the 3rd Avenue Reconstruction: 24th to 25th Street project. (157)

e. Report from the Public Works Department regarding payment #2 in the amount of $203,776.90 to Walter D. Laud for services provided for the Rock Island Parkway Improvements project. (158)

f. Report from the Public Works Department regarding payment #2 in the amount of $219,868.95 to Walter D. Laud for services provided for the 5th Street Reconstruction:18th Avenue to 26th Avenue project. (159)

g. Report from the Public Works Department regarding payment #1 in the amount of $51,195.12 to Davenport Electric Contract Company for services provided for the Fiber Optic Phase 6 project. (160) 


(Motion whether or not to accept the reports and authorize payments as recommended.)
RC* 15. Claims for the weeks of July 19 through July 25 in the amount of $4,480,935.21, July 26 through August 1 in the amount of $655,139.52 and August 2 through August 8 in the amount of $553,646.70. (Motion whether or not to allow the claims.)
RC*  16. Payroll for the weeks of July 8 through July 21 in the amount of $1,338,292.31 and July 22 through August 4 in the amount of $1,296,309.68. (Motion whether or not to allow the payroll.)
RC*  17. Report from the Fire Department regarding the purchase of personal protective equipment from Municipal Emergency Services, Inc in the amount of $19,150.38. (Motion whether or not to approve the purchase as recommended.)
RC* 18. Report from the Information Technology Department regarding the purchase and maintenance of five Toshiba copier/printers from Office Machine Consultants in the amount of $34,163.00. (Motion whether or not to approve the purchase as recommended and authorize the City Manager to execute the maintenance agreement.)
RC* 19. Report from the Public Works Department regarding the purchase of a 2013 Pierce Arrow 105 ft Aerial truck from Global Emergency Products, Inc. in the amount of $835,000.00, recommending that the 1994 Spartan Aerial truck be declared as surplus and traded-in and a budget adjustment increasing the Fleet Services fund in the amount of $835,000.00. (Motion whether or not to approve the purchase as recommended, authorize trade-in, approve the budget increase and refer to the City Attorney for an ordinance.) (154) 
RC*  20. Report from the Public Works Department regarding bids for the purchase of 150,000 paper yard waste bags for the 2013 Free Leaf Pickup Program, recommending the bid be awarded to Pabco Industries, LLC in the amount of $49,350.00. (Motion whether or not to award the bid as recommended and authorize purchase.) (161)
RC* 21. Report from the Public Works Department regarding bids for the purchase of fleet software, recommending the bid be awarded to Asset Works, Inc. in an amount not to exceed $153,580.00. (Motion whether or not to award the bid, approve the purchase as recommended and authorize the City Manager to execute the contract documents.) (152)  
RC* 22. Report from the Community and Economic Development Department regarding bids for Phase II Environmental Site Assessment for the proposed police station development between 12th and 13th Streets and 5th and 7th Avenues, recommending the bid be awarded to EnviroNet, Inc. in the total amount of $16,555.00.  (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) 
RC*  23. Report from the Community and Economic Development Department regarding a development agreement with Kinseth Hospitality Companies for assistance with the Holiday Inn roof project in the amount of $150,000.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) 
RC*  24. Report from the Community and Economic Development Department regarding an agreement with Storino, Ramello & Durkin to perform legal work related to development matters, development agreements and TIF matters. (Motion whether or not to approve entering into an agreement with Storino, Ramello & Durkin as recommended and authorize the City Manager to execute the contract documents.)  
RC* 25. Report from the Community and Economic Development Department regarding a contract increase for additional services provided by Stanley Consultants, Inc for the Schwiebert Park Transient Dock project in the amount of $9,633.42. (Motion whether or not to approve the additional services as recommended and authorize payment.) 
RC*  26. Report from the Community and Economic Development Department regarding a contract increase for additional services provided by Missman, Inc. for the 9th Street and 11th Street Corridor Study in the amount of $8,175.00. (Motion whether or not to approve the additional services as recommended and authorize payment.) 
  27. Report from the Community and Economic Development Department regarding a request from Habitat for Humanity Quad Cities for the donation of City owned property at 920 6th Street to build a new home. (Motion whether or not to approve the donation request as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.) 
RC* 28. Report from the Finance Department regarding a Special Ordinance amending Chapter 2, Article V, Division 1, Sec. 2-155 of the Code of Ordinances regarding returned checks. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  29. Report from the Community and Economic Development Department regarding the Transportation Alternative Program (TAP) Grant, recommending submittal of the TAP grant application and provide a letter of support for the projects as outlined in the report. (Motion whether or not to approve submittal of the grant application as recommended and authorize the letter of support.) 
  30. Report from the Community and Economic Development Department regarding a request from the City for a rezoning from a R-3 (one and two family residence) district to a B-4 (highway/intensive business) district at 3917, 3923, 4003 and 4009 9th Street. (Motion whether or not to approve the rezoning as recommended and refer to the City Attorney for an ordinance.)  
  31. Report from the Mayor regarding an appointment to the Citizen's Advisory Committee. (Motion whether or not to approve the appointment as recommended.)
RC* 32. Report from the City Clerk regarding a Resolution approving the full release of the listed Executive Session Minutes. (Motion whether or not to approve the full release of the listed executive session minutes as recommended and adopt the resolution.) 
RC*  33. Report from the Martin Luther King Center regarding a street closing and sound amplification request for their 27th annual King Center Family Fun Day Celebration scheduled for Friday, August 30, 2013 through Sunday, September 1, 2013, requesting that food vendor and sound amplification fees be waived. (Motion whether or not to approve the requests and waive the fees as recommended.)
  34. Report from the City Clerk regarding a request from Second Baptist Church for a Street Closing at the corner of 10th Street between 5th Avenue and 7th Avenue and the corner of 6th Avenue and 11th Street, along with a Sound Amplification permit for their Family Picnic to be held on Saturday, August 17, 2013 from 11:00 am to 4:00 pm. (Motion whether or not to approve the requests as recommended.) 
  35. Report from the City Clerk regarding an Activity permit application for the 29th annual Labor Day Parade to be held on Monday, September 2, 2013 from 9:30 am to noon. (Motion whether or not to approve the event as recommended.)
  36. Report from the City Clerk regarding a request from Kavanaugh's Hilltop Tavern to hold their first annual 1/2 Way to St. Pat's Day event outside on Saturday, September 28, 2013 from 6:00 pm to 10:00 pm at 1228 30th Street. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)
  37. Report from the City Clerk regarding an Activity permit application from the Cornbelt Running Club to hold their 25th annual 5K and 10K Run on Sunday, September 15, 2013 from 8:00 am to 10:00 am. (Motion whether or not to approve the event as recommended.)
  38. Report from the City Clerk regarding a request from Bill Anderson for a Street Closing at 23rd Street between 20 1/2 Avenue and 2025 23rd Street for a block party, along with a sound amplification permit for Saturday, September 21, 2013 from 4:30 pm to midnight. (Motion whether or not to approve the requests as recommended.)
  39. Report from the City Clerk regarding a request from the Broadway Historic District Association for a Street Closing at 22nd Street between 7th Avenue and 9th Avenue, along with a Sound Amplification permit for their 25th Anniversary Celebration to be held on Saturday, September 28, 2013 from noon to 5:00 pm. (Motion whether or not to approve the requests as recommended.) 
  40. Report from the City Clerk regarding three Sound Amplification permits for Augustana College to hold concerts outside on campus grounds on Saturday, August 24 and Tuesday, October 8, 2013 from 5:00 pm to midnight and Saturday, October 19, 2013 from noon to midnight. (Motion whether or not to approve the sound amplification permits as recommended.)
  41. Report from the City Clerk regarding a request from Terry Anderson for a Street Closing at 21st Street between 16th Avenue and 17th Avenue on Sunday, October 6, 2013 from 4:00 pm to 6:00 pm for the Highland Park Historic Neighborhood Association's block party. (Motion whether or not to approve the request as recommended.)
  42. Report from the City Clerk regarding a request from the Platinum Hospitality Group, LLC (Gendler's - Black Ram) to have live music outside on the patio on Friday and Saturday nights from11:00 am to 11:00 pm and on Thursdays and Sundays from 11:00 am to 10:00 pm beginning August 22 through October 12, 2013. (Motion whether or not to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.)   
43. Other Business.

44. Executive Session on Personnel, Property Acquisition and Litigation.
 
45. Motion to recess to 5:30 pm, Monday, August 26, 2013.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201