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Rock Island logoCity Council Meeting
July 8, 2013

Study Session 5:30 pm
City Council Chambers, City Hall, third floor,
1528 Third Avenue, Rock Island, IL
Topics: Downtown Plan Presentation.
Executive Session: on Personnel Property
 Acquisition and Litigation.

Agenda 6:45 pm
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL


1. Mayor Pauley will call the meeting to order.

2. Roll Call.

3. Pledge of Allegiance.

4. Invocation by Alderman Hotle.

5. Minutes of the meeting of June 17, 2013 and Minutes of the meeting of June 24, 2013 and Minutes of the meeting of July 1, 2013. (Motion whether or not to approve the Minutes as printed.) 

6. Update Rock Island by Mayor Pauley.
RC* 7.  A Special Ordinance vacating a north/south alley right-of-way south of 6th Avenue between 9th and 10th Streets. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  8. A. Special Ordinance declaring one current City owned 1987 Cimline concrete saw and one 1981 Tiltster trailer as surplus and allowing for their disposal. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC*  9. A. Special Ordinance authorizing acquisition of the property at 950 31st Avenue from MJAD Investments, LLC in the amount of $86,000.00. (Motion whether or not to consider, suspend the rules and pass the ordinance.) 
RC*  10. A Special Ordinance authorizing acquisition of properties for the construction of a new police station in the amount of $730,000.00, plus $10.00 assignment fee to be paid to each seller. (Motion whether or not to consider, suspend the rules and pass the ordinance.)
RC* 11. Claims

a. Report from the Human Resources Department regarding payment in the amount of $9,603.53   to Kutsunis and Weng P.C. for legal services rendered for the month of June 2013.

b. Report from the Public Works Department regarding payment #4 in the amount of $81,968.05 to Valley Construction for services provided from May 22, 2013 through June 27th, 2013 on the 11th Street Sidewalk Reconstruction, project #2702. (135)

c. Report from the Public Works Department regarding payment in the amount of $58,178.24 to Valley Construction for an emergency storm sewer repair at 2215 35th Avenue. (134)

d. Report from the Public Works Department regarding payment #1 in the amount of $24,690.00 to Kelly Construction for the mudjacking program, project #2155 for services provided May 1, 2013 through June 19th, 2013. (133)

e. Report from the Public Works Department regarding payment #2 in the amount of $107,796.24 to Walter D. Laud, Inc. for the 6th Avenue reconstruction: 31 Street to 32 Street, project #2172 for services provided May 23, 2013 through June 25, 2013.  (132)

f. Report from the Public Works Department regarding payment #1 in the amount of $123,500.29 to Walter D Laud, Inc. for the Rock Island Parkway Improvements, project #2377 for services provided from May 23, 2013 through June 25, 2013. (131)

g. Report from the Public Works Department regarding payment #1 in the amount of $43,960.36 to Walter D. Laud, Inc. for the 5th Street Reconstruction: 18th Avenue to 26th Avenue, project #2685 for services provided from June 5, 2013 through June 27, 2013. (130)

h. Report from the Public Works Department regarding payment #1 in the amount of $60,619.32 to Centennial Contractors of the Quad Cities for the Brick Street Repair Program, project #2411 for services provided from May 20, 2013 through June 19, 21013. (129)

i. Report from the Public Works Department regarding payment in the amount of $15,100.44 to DrinkerBiddle & Reath for legal services provided through April 30, 2013 for the Wastewater Treatment System, project #2624. (128)

j. Report from the Public Works Department regarding payment in the amount of $67,500.00 to the Illinois Environmental Protection Agency for the NDPES fees. (127)

 
(Motion whether or not to accept the reports and authorize payments as recommended.)

RC* 12. Claims for the weeks of June 14 through June 20 in the amount of $760,684.19, June 21 through June 27 in the amount of $209,857.89, and June 28 through July 4 in the amount of $895,784.82. (Motion whether or not to allow the claims.)
RC*  13. Payroll for the weeks of June 10 through June 23 in the amount of $1,379,518.67.  (Motion whether or not to allow the payroll.)
RC* 14. Report from the Public Works Department regarding the Wastewater Treatment System, Asbestos and Lead Abatement, project #2624, recommending the bid be awarded to RAMSCO in the amount of $37,081.20. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)
  15. Report from the Public Works Department regarding an Adopt-A-Highway agreement with St. Pius Faith in Action to adopt 24th Street from 31st to 40th Avenues and 31st Avenue from 24th to 30th Streets. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.)
RC* 16.  Report from the Public Works Department regarding architectural services for the new Rock Island Police Department facility, recommending the contract be awarded to Gere Dismer Architects in the amount of $1,100,000.00.  (Motion whether or not to award the contract as recommended and authorize the City Manager to execute the contract documents.) (122)
RC* 17.  Report from the Community and Economic Development Department regarding the donation of property from the Eddie Scott Sr. estate to support the development of the new police facility.  (Motion whether or not to approve the donation as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.)
RC* 18. Report from the Community and Economic Development Department regarding the donation of City property at 501 - 531 11th Street to Illinois / Iowa Center for Independent Living to support their new building.  (Motion whether or not to approve the donation as recommended, authorize the City Manager to executive the contract documents and refer to the City Attorney for an ordinance.)
RC* 19. Report from the Community and Economic Development Department regarding an addendum of the agreement for the sale of commercial real estate located at 501 and 511 12th Street.  (Motion whether or not to approve the addendum as recommended and authorize the City Manager to execute the contract documents and refer to the City Attorney for an ordinance.)
RC* 20  Report from the Community and Economic Development Department regarding the Embassy Square project, recommending a budget adjustment in the North 11th Street TIF  and payment in the amount of $68,808.00 to support the site preparation.  (Motion whether or not to approve the budget adjustment as recommended and authorize payment.)
   Note:  Agenda item #20 was deferred from the June 3rd City Council meeting.
  21.  Report from the Traffic Engineering Committee regarding a neighborhood petition from Jeff Umlandt to establish residential parking (Type A) on 15th Street between 15th and 16th Avenue. (Motion whether or not to deny the request as recommended.) (090)
   Note: Agenda Item #21  was deferred from the June 10, 2013 City Council meeting.
  22.  Report from the Mayor regarding reappointments to the Martin Luther King Jr. Center Board, the Beautification Commission, and the Police Pension Board of Trustees.  (Motion whether or not to approve the reappointments as recommended.)
  23. Report from the City Clerk regarding a request from Connie Hayes of the Community Caring Conference for a Street Closing at 14th Street between 9th Avenue and 10th Avenue, along with a Sound Amplification permit for the Celebrate Longview Block Party to be held on Saturday, July 20, 2013 from 10:00 am to 4:00 pm. (Motion whether or not to approve the requests as recommended.)
  24. Report from the City Clerk regarding an application from the Alleman High School requesting to hold a 5K  and 1-Mile road race on Saturday, August 10th, 2013 from 7:30 am to 9:30 am. (Motion whether or not to approve the event as recommended.)
  25. Report from the City Clerk regarding a Plaza activity event application from Steve's Old Time Tap to host a CCKMA Car and Bike Show on Sunday, August 11th, 2013 from noon to 7:00 pm. (Motion whether or not to approve the event as recommended, subject to complying with all liquor license regulations.)
  26. Report from the City Clerk regarding an application from Washington Jr. High School requesting to hold a 5K road race on Saturday, September 7th, 2013 from 8:00 am to 10:00 am. (Motion whether or not to approve the event as recommended.)
  27. Report from the City Clerk regarding a request from the Platinum Hospitality Group, LLC (Gendler's - Black Ram) to have low level background music outside on the patio during normal business hours beginning May 1, 2013 through November 1, 2013. (Motion whether or not to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.) 
  28. Report from the City Clerk regarding a request from the Platinum Hospitality Group, LLC (Gendler's - Black Ram) to hold an outdoor event with live music outside on the patio on Friday, July 12 and Saturday July 13, 2013 from 5:00 p.m. to 11:30 p.m. (Motion whether or not to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received.) 

29. Other Business.

30. Executive Session on Personnel, Property Acquisition and Litigation.

31. Motion to recess to 5:30 pm, Monday, July 22, 2013.
RC* Roll Call vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Aleisha Patchin at (309) 732-2010 or visiting in person at:1528 Third Avenue Rock Island, IL, 61201