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City Council Meeting

December 18, 2017

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Alderman Schipp notified the City through the City Clerk Judith Gilbert that he would not be physically present for the meeting tonight due to a work commitment out of town and made a request to participate remotely per City ordinance.

Motion:
Motion whether or not to allow Alderman Schipp to participate in the Council meeting remotely.
4.

Pledge of Allegiance

5.

Moment of Silence

6.

Minutes of the December 11, 2017 meeting.

Motion:
Motion whether or not to approve the Minutes as printed.
Documents:
  1. Minutes 121117.pdf
7.

Update Rock Island by Mayor Thoms

8.

Proclamation declaring January 2018 as Human Trafficking Awareness Month.

9.

Mayor Thoms will close the regular meeting and open a Public Hearing on a request from Joseph and Kathy Gusse to re-establish a Special Use Permit to operate an architect's office out of the second floor area in their residence at 4510 42nd Avenue.


Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion:
Motion whether or not to approve the re-establishment of the special use permit as recommended, subject to the stipulations as stated in the report, and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
10.

An Ordinance providing for the levy, assessment, and collection of taxes for the City of Rock Island for the fiscal year beginning January 1, 2018 and ending December 31, 2018. (Second Reading)

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
11.

An Ordinance adopting the budget for the fiscal year beginning January 1, 2018 and ending December 31, 2018. (Second Reading)

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
12.

A Special Ordinance amending Chapter 15, Article V, Section 15-61, subparagraph (a) of the Code of Ordinances changing the fuel tax rate from two cents ($0.02) per gallon to three cents ($0.03) per gallon effective February 1, 2018.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
13.

A Special Ordinance amending Chapter 6, Article IV of the Code of Ordinances regarding ambulance fee increases effective January 1, 2018.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
14.

A Special Ordinance amending Chapter 2, Article VI, Division 7, Section 2-289 of the Code of Ordinances changing the monthly meeting date of the Sunset Marina Boaters Advisory Committee.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
15.

A Special Ordinance amending Chapter 16, Article III, Section 16-85 of the Code of Ordinances establishing a waste water rate increase of 3% effective January 1, 2018.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
16.

A Special Ordinance amending Chapter 13, Article II, Section 13-25 of the Code of Ordinances establishing a refuse rate increase effective January 1, 2018.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
17.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $825.00 to Durian Builders of Geneseo, IL for General Liability claim.

b.

Report from the Public Works Department regarding payment #5 in the amount of $44,525.00 to Greenspace Associates of Davenport, IA for the 2017 Sod Replacement Program for services provided from September 30, 2017 through October 20, 2017.

Motion:
Motion whether or not to accept the reports and authorize payments for Claims items a and b as recommended.
RC
Roll Call vote is needed.
c.

Report from the Public Works Department regarding payment #2 in the amount of $28,213.00 to Valley Construction Company of Rock Island, IL for the GTI Growth Wetland Mitigation Project for services provided from January 1, 2017 through November 15, 2017.

d.

Report from the Public Works Department regarding payment #2 in the amount of $99,100.35 to Langman Construction, Inc. of Rock Island, IL for the 33rd Avenue Court Reconstruction, West of 17th Street Project for services provided from November 1, 2017 through November 30, 2017.

e.

Report from the Public Works Department regarding payment #2 and final in the amount of $36,363.44 to Valley Construction Company of Rock Island, IL for the Old Mill Street Reconstruction South of 13th Avenue Project for services provided from October 10, 2017 through December 7, 2017.

f.

Report from the Public Works Department regarding payment #3 in the amount of $301,423.93 to Miller Trucking & Excavating of Silvis, IL for the Lincoln Court Reconstruction, 17th to 20th Streets Project for services provided from October 6, 2017 through December 6, 2017.

g.

Report from the Public Works Department regarding payment #2 in the amount of $22,410.30 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for the 2017 Brick Street Repair Program for services provided from August 25, 2017 through December 7, 2017.

h.

Report from the Public Works Department regarding payment #2 and final in the amount of $155,035.36 to Walter D. Laud, Inc. of East Moline, IL for the 41st Avenue Court and 45th Street Court Reconstruction, East of 44th Street Project for services provided from September 26, 2017 through December 5, 2017.

Motion:
Motion whether or not to accept the reports and authorize payments for Claims items c through h as recommended.
RC
Roll Call vote is needed.
18.

Claims for the week of December 8 through December 14 in the amount of $2,799,475.18.

Motion:
Motion whether or not to allow the claims.
RC
Roll Call vote is needed.
19.

Report from the Public Works Department regarding bids for the 3rd Avenue Water Main Extension at 24th Street Project, recommending the bid be awarded to Valley Construction Company of Rock Island, IL in the amount of $154,227.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
20.

Report from the Public Works Department regarding bids for the Line Stop and Valve Insertion System, recommending the bid be awarded to Utility Equipment Company of Bettendorf, IA in the amount of $49,281.66.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
21.

Report from the Martin Luther King Center regarding a renewal of a lease agreement with Two Rivers YMCA for office space in the King Center during calendar year 2018 at a cost of $5,200.00.

Motion:
Motion whether or not to approve the lease agreement as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
22.

Report from the Community and Economic Development Department regarding the acquisition of property at 508 5th Avenue from Mark D. Griffin in the amount of $500.00.

Motion:
Motion whether or not to approve the purchase of the property as recommended; authorize the City Manager to sign the purchase agreement; and consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
23.

Report from the Community and Economic Development Department regarding an Ordinance amending Chapter 11 of the Code of Ordinances combining the Board of Zoning Appeals and the Planning Commission into one Planning and Zoning Commission. (First Reading)

Motion:
Motion whether or not to consider the ordinance.
RC
Roll Call vote is needed.
24.

Report from the City Clerk regarding a Resolution approving the partial release of Executive Session minutes and the destruction of the audio recordings for the same Executive Session meetings.

Motion:
Motion whether or not to approve the partial release of the Executive Session minutes as recommended and adopt the resolution.
RC
Roll Call vote is needed.
25.

Report from the Traffic Engineering Committee regarding a request for the installation of a handicapped parking space at 1212 9th Street.

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
26.

Report from the Mayor regarding an appointment to the Sunset Marina Boaters Advisory Committee.

Motion:
Motion whether or not to approve the appointment as recommended.
27.

Other Business

28.

Executive Session: 5 ILCS 120/2 (c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (or legal counsel for the public body).

Motion:
Motion whether or not to go into Executive Session for the exception cited.
RC
Roll Call vote is needed.
29.

Motion to Adjourn

Adjourn to 6:45 p.m., Monday, January 8, 2018.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.