City of Rock Island Logo


City Council Meeting

October 23, 2017

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Moment of Silence

5.

Minutes of the October 16, 2017 meeting.

Motion:
Motion whether or not to approve the Minutes as printed.
Documents:
  1. Minutes 101617.pdf
6.

Update Rock Island by Mayor Thoms

7.

Presentation of the 2017 Best Rain Garden and Community Garden Awards by the Beautification Commission.

8.

Proclamation declaring November 1, 2017 as In From the Cold Day.

9.

A Special Ordinance amending a zoning district and zoning map at 1103 25th Street.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
10.

A Special Ordinance vacating a segment of 42nd Avenue, a/k/a Shore Acres, public right-of-way at 67 Shore Acres.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
11.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $37,188.00 to Miles Chevrolet of Decatur, IL for General Liability claim.

b.

Report from the Information Technology Department regarding payment in the amount of $32,995.00 to Azteca Systems, Inc. of Sandy, UT for the Cityworks System software annual update and support maintenance for the year from December 18, 2017 through December 17, 2018.

c.

Report from the Information Technology Department regarding payment in the amount of $18,100.00 to ESRI of Redlands, CA for the ArcGIS annual software maintenance for the period from January 15, 2018 through January 14, 2019.

d.

Report from the Public Works Department regarding payment in the amount of $13,697.14 to Electric Pump of Des Moines, IA for additional costs related to the emergency repair of the 30th Street lift station.

e.

Report from the Public Works Department regarding payment #2 in the amount of $349,456.00 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from September 1, 2017 through September 30, 2017.

f.

Report from the Public Works Department regarding payment #1 in the amount of $291,925.74 to Valley Construction Company of Rock Island, IL for the Old Mill Street Reconstruction South of 13th Avenue Project for services provided from August 14, 2017 through October 9, 2017.

Motion:
Motion whether or not to accept the reports and authorize payments for Claims items a through f as recommended.
RC
Roll Call vote is needed.
12.

Claims for the week of October 13 through October 19 in the amount of $862,989.85.

Motion:
Motion whether or not to allow the claims.
RC
Roll Call vote is needed.
13.

Report from the Public Works Department regarding bids for the 2017 Sewer Cleaning and Televising Program, recommending the bid be awarded to Michels Pipe Services of Brownsville, WI in the amount of $35,558.12.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
14.

Report from the Public Works Department regarding bids for the 2017 Sewer Lining Program, recommending the bid be awarded to Michels Pipe Services of Brownsville, WI in the amount of $245,507.38.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
15.

Report from the Community and Economic Development Department regarding a bid and modification to the current demolition contract with Valley Construction Company of Rock Island, IL, recommending adding one residential property at 1326 14th Street in the amount of $16,350.00.

Motion:
Motion whether or not to award the bid and approve the modification as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
16.

Report from General Administration regarding a Special Ordinance amending Chapter 2, Article VI, Division 2, Section 2-216 of the Code of Ordinances as it relates to appointments and removals to boards and commissions.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding a rate proposal for the 2018 Sunset Marina boating season, recommending a Marina slip and storage rate increase of 5%, implementation of the prelease agreement, implementation of the Buy One Get One Half Price referral program, implementation of the Summer Fun rental package, and a leaseholder drawing for one free annual contract for one season.

Motion:
Motion whether or not to approve the Sunset Marina rate proposals as recommended.
RC
Roll Call vote is needed.
18.

Report from the Traffic Engineering Committee regarding a request from Alderman Parker for the installation of stop signs along 15th Avenue at 28th Street.

Note: This item was deferred from the October 2, 2017 Council meeting.
Motion:
Motion whether or not to deny the request as recommended.
19.

Report from the City Clerk regarding a request from Second Baptist Church for a street closing at 6th Avenue between 9th Street and 10th Street and a portion of 10th Street between 5th Avenue and 6th Avenue for their 6th Annual Trunk or Treat event to be held on Tuesday, October 31, 2017 from 5:00 p.m. to 8:00 p.m.

Motion:
Motion whether or not to approve the request as recommended.
20.

Other Business

21.

Executive Session: 5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

Motion:
Motion whether or not to go into Executive Session for the exception cited.
RC
Roll Call vote is needed.
22.

Motion to Adjourn

Adjourn to 6:45 p.m., Monday, November 6, 2017.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.