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City Council Meeting

September 11, 2017

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1.

Mayor Thoms will call the meeting to order.

2.

Roll Call.

3.

Pledge of Allegiance.

4.

Moment of Silence.

5.

Minutes of the meeting of August 28, 2017.

Motion:
Motion whether or not to approve the Minutes as printed.
Documents:
  1. Minutes 082817.pdf
6.

Minutes of the Executive Session of August 28, 2017.

Motion:
Motion whether or not to approve the Executive Session minutes.
7.

Update Rock Island by Mayor Thoms.

8.

Proclamation declaring September 2017 as National Suicide Prevention Awareness Month.

9.

Proclamation declaring September 15 to October 15, 2017 as National Hispanic Heritage Month.

10.

A Special Ordinance providing for the donation of City-owned property at 2101 and 2117 11th Street to Friendship Manor Properties, L.L.C.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
11.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $15,824.82 to Dave Morrison of Rock Island, IL for legal services rendered for the month of August.

b.

Report from the Human Resources Department regarding payment in the amount of $4,900.71 to MidAmerican Energy of Davenport, IA for General Liability claim.

c.

Report from the Human Resources Department regarding payment in the amount of $4,740.00 to Betty Rossow of Rock Island, IL for General Liability claim.

d.

Report from the Human Resources Department regarding payment in the amount of $9,800.00 to Peter Brown of Rock Island, IL for General Liability claim.

e.

Report from the Human Resources Department regarding payment in the amount of $2,428.82 to Scott Schluter of Rock Island, IL for General Liability claim.

f.

Report from the Human Resources Department regarding payment in the amount of $9,951.36 to Broadspire of Atlanta, GA for Worker's Compensation settlement.

g.

Report from the Public Works Department regarding payment in the amount of $36,017.24 to Langman Construction, Inc. of Rock Island, IL for an emergency sewer main repair at Augustana Slough.

h.

Report from the Public Works Department regarding payment in the amount of $25,078.45 to Valley Construction Company, Inc. of Rock Island, IL for an emergency water main repair on 17th Street and 31st Avenue.

i.

Report from the Public Works Department regarding payment #1 and final in the amount of $353,844.25 to Gallagher Asphalt of Thornton, IL for the 2017 Hot In-Place Recycling Program for services provided from June 19, 2017 through July 15, 2017.

j.

Report from the Public Works Department regarding payment #2 in the amount of $33,956.00 to Greenspace Associates of Davenport, IA for the 2017 Sod Replacement Program for services provided from July 7, 2017 through August 18, 2017.

Motion:
Motion whether or not to accept the reports and authorize payments for Claims items a through j as recommended.
RC
Roll Call vote is needed.
12.

Claims for the weeks of August 25 through August 31 in the amount of $1,264,875.04 and September 1 through September 7 in the amount of $168,078.76; and payroll for the weeks of August 14 through August 27 in the amount of $1,455,363.42.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
13.

Report from the Public Works Department regarding bids for the 33rd Avenue Court Reconstruction, West of 17th Street Project, recommending the bid be awarded to Langman Construction, Inc. of Rock Island, IL in the amount of $258,871.15.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
14.

Report from the Public Works Department regarding bids for the Storm Water Repair 17th Street, 4th to 5th Avenue and 4th Avenue, 18th to 19th Street Project, recommending the bid be awarded to Langman Construction, Inc. of Rock Island, IL in the amount of $166,171.50.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
15.

Report from the Community and Economic Development Department regarding the donation of property at 1328 30th Street to the City of Rock Island.

Motion:
Motion whether or not to accept the property donation by the Suess family as recommended; authorize the City Manager to execute the contract documents; and consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
16.

Report from the Police Department regarding three options for police officer fees for the Quad Cities Marathon, recommending option #3; payment of the full amount for the police officers required for the event.

Motion:
Motion whether or not to approve option #3 as recommended.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding the emergency contractor rotation list.

Motion:
Motion whether or not to approve the amended emergency contractor rotation list as recommended.
RC
Roll Call vote is needed.
18.

Report from the City Clerk regarding a request from Royal Neighbors of America to use water and electricity from the Centennial Bridge Building at 201 15th Street for a Royal Neighbors of America event on Wednesday, September 13 beginning at 11:00 a.m. to be held in the southwest corner of their parking lot.

Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
19.

Report from the City Clerk regarding an Activity Permit application from Kyle Ekberg on behalf of Augustana College for a Dome Dash 5K Road Race to be held on Saturday, October 14, 2017 beginning at 8:00 a.m.

Motion:
Motion whether or not to approve the event as recommended.
20.

Other Business

21.

Executive Session: 5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

Motion:
Motion whether or not to go into Executive Session for the exception cited.
RC
Roll Call vote is needed.
22.

Motion to adjourn.

Adjourn to 6:45 p.m., Monday, September 18, 2017.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.