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City Council Meeting

August 28, 2017

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1.

Mayor Thoms will call the meeting to order.

2.

Roll Call.

3.

Pledge of Allegiance.

4.

Moment of Silence.

5.

Minutes of the meeting of August 14, 2017.

Motion:
Motion whether or not to approve the Minutes as printed.
Documents:
  1. Minutes 081417.pdf
6.

Update Rock Island by Mayor Thoms.

7.

Presentation of the 2017 Rock Island Citizen of the Year Awards by members of the Citizen of the Year Committee and Mayor Thoms.

8.

Presentation of the Financial Management Report for the Second Quarter 2017.

9.

Proclamation declaring September, 2017 as National Ovarian Cancer Awareness Month.

10.

Proclamation reaffirming community's shared values of compassion, inclusion, respect and dignity, and diversity; and condemnation of all acts of hatred and violence.

11.

An Ordinance authorizing the issuance of two series of unlimited tax General Obligation Bonds, Series 2017A for the financing of roadway improvement projects at an estimated cost of $2,500,000 and refunding of all or a portion of the outstanding General Obligation Bonds, Series 2008A and 2009B and Series 2017B for the refunding of all or a portion of the outstanding General Obligation Bonds, Series 2008B and 2009A.

Motion:
Motion whether or not to pass the ordinance.
RC
Roll Call vote is needed.
12.

A Special Ordinance declaring certain City-owned vehicles and equipment as surplus and providing for disposal of same.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
13.

A Special Ordinance amending Chapter 16, Article V, Section 16-910, "Water Resources Advisory Committee," of the Code of Ordinances deleting the section in its entirety.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
14.

A Special Ordinance establishing a handicapped parking space at 2735 8 1/2 Avenue.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
15.

Claims

a.

Report from the Human Resources Department regarding payment in the amount of $18,671.59 to Dave Morrison of Rock Island, IL for legal services rendered for the month of July.

b.

Report from the Human Resources Department regarding payment in the amount of $1,453.87 to Tena Waltman of Rock Island, IL for General Liability claim.

c.

Report from the Human Resources Department regarding payment in the amount of $19,917.33 to Broadspire of Atlanta, GA for Worker's Compensation settlement.

d.

Report from the Public Works Department regarding payment in the amount of $45,878.45 to Brandt Construction Company of Rock Island/Milan, IL for an emergency water main relocation on Blackhawk Road and 29th Street.

e.

Report from the Public Works Department regarding payment #2 in the amount of $746,465.00 to Langman Construction, Inc. of Rock Island, IL for the 9th Street Resurfacing: 31st Avenue to 45th Avenue Project for services provided from July 1, 2017 through August 14, 2017.

f.

Report from the Public Works Department regarding payment #12 and final in the amount of $4,400.00 to Civil Constructors Inc. of East Moline, IL for the Farmall Storage Tank Project for services provided through January 31, 2017.

Motion:
Motion whether or not to accept the reports and authorize payments for Claims items a through f as recommended.
RC
Roll Call vote is needed.
16.

Claims for the weeks of August 11 through August 17 in the amount of $708,205.58 and August 18 through August 24 in the amount of $372,300.63; and payroll for the weeks of July 31 through August 13 in the amount of $1,489,590.51.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
17.

Report from the Public Works Department regarding bids for the purchase of three hundred (300) 5/8" water meters, recommending the bid be awarded to Water Products Company of Aurora, IL in the amount of $21,900.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the purchase.
RC
Roll Call vote is needed.
18.

Report from the Community and Economic Development Department regarding bids for a demolition project of eight residential properties, recommending the bid be awarded to Valley Construction of Rock Island, IL in the amount of $148,445.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
19.

Report from the Public Works Department regarding an agreement with MidAmerican Energy Company for LED Streetlight Conversion.

Motion:
Motion whether or not to approve the agreement utilizing Option 1 and Option 2 as recommended and authorize the City Manager to sign the agreement.
RC
Roll Call vote is needed.
20.

Report from the Community and Economic Development Department regarding a development agreement with Friendship Manor for the donation of City-owned property at 2107 and 2117 11th Street for the construction of a neighborhood greenspace entryway.

Motion:
Motion whether or not to approve the development agreement as recommended, authorize the City Manager to execute the contract documents, and refer to the City Attorney for an ordinance.
RC
Roll Call vote is needed.
21.

Report from the Community and Economic Development Department regarding a lease agreement with Scot Doxstader for farming on City-owned property on Big Island for a total of $6,652.80 for 2017.

Motion:
Motion whether or not to approve the lease agreement as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
22.

Report from the Community and Economic Development Department regarding a Special Ordinance providing for the sale of City-owned property at 2711 18th Avenue to Rock Island Coffee, LLC.

Motion:
Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
23.

Report from the Community and Economic Development Department regarding a request from Sean Wolking to apply for a Special Use Permit to operate an automotive window tinting and vinyl wrap business out of his garage at 2933 27th Avenue.

Motion:
Motion whether or not to allow the application of the special use permit as recommended.
24.

Report from the Martin Luther King Center regarding requests for a parade, street closing, and sound amplification for their 30th annual King Center Family Fun Day Celebration to be held on Saturday, September 30, 2017 and requesting that food vendor inspection fees and the sound amplification permit fee be waived.

Motion:
Motion whether or not to approve the requests and waive the fees as recommended.
RC
Roll Call vote is needed.
25.

Report from the Mayor regarding Reappointments and Appointments to the Water Pollution Control Board, the Stormwater Board of Appeals, the Ethics Commission, the Martin Luther King Jr. Center Board, the Human Rights Commission, the Citizens Advisory Committee, and the Sunset Marina Boaters Advisory Committee.

Motion:
Motion whether or not to approve the reappointments and appointments as recommended.
26.

Events: Activity Permit Requests

a.

Report from the City Clerk regarding an Activity Permit application for the 33rd annual Rock Island Labor Day Parade to be held on Monday, September 4, 2017 from 9:30 a.m. to noon.

b.

Report from the City Clerk regarding an Activty Permit application from Rock Island High School for their Homecoming Parade to be held on Friday, September 15, 2017 from 3:30 p.m. to 4:30 p.m.

Motion:
Motion whether or not to approve the events as recommended for Events items a and b.
27.

Street Closing and Sound Amplification Requests

a.

Report from the City Clerk regarding a request from Stephen Moller for a street closing of 22 1/2 Avenue between 25th Street and 26th Street for a neighborhood block party to be held on Saturday, September 23, 2017 from 4:00 p.m. to 6:00 p.m.

b.

Report from the City Clerk regarding a request from the Rock Island Parks and Recreation Department for a street closing of 24th Street between 13th Avenue and 15th Avenue for a vintage football game at Hauberg Field to be held on Sunday, October 15, 2017 from 10:00 a.m. to 8:00 p.m.

c.

Report from the City Clerk regarding a request from Tammy Johnson for a street closing of 13th Avenue between 12th Street and 14th Street for a community gathering to be held on Monday, September 4, 2017 from noon to 4:00 p.m.

d.

Report from the City Clerk regarding a request for sound amplification from St. George Greek Church for their annual Greek Festival to be held on Friday, September 8, 2017 from 3:00 p.m. to 11:00 p.m. and on Saturday, September 9, 2017 from noon to 11:00 p.m. at 2930 31st Avenue.

e.

Report from the City Clerk regarding a request for sound amplification from The Refuge Church for their Community Outreach and Revival event on September 14-17, 2017 at Franklin Field with sound amplification starting on Friday, September 15 from 7:00 p.m. to 10:00 p.m., Saturday, September 16 from 10:00 a.m. to 10:00 p.m., and Sunday, September 17 from 2:00 p.m. to 6:00 p.m.

Motion:
Motion whether or not to approve the street closing and sound amplification requests as recommended for items a through e.
28.

Other Business

29.

Executive Session

a.

5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting

b.

5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act

Motion:
Motion whether or not to go into Executive Session for the exceptions cited, a and b.
RC
Roll Call vote is needed.
30.

Motion to adjourn.

Adjourn to 6:45 p.m., Monday, September 11, 2017.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.