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City Council Meeting

August 14, 2017

Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL

1.

Mayor Thoms will call the meeting to order.

2.

Roll Call.

3.

Pledge of Allegiance.

4.

Moment of Silence.

5.

Minutes of the Goal Setting Sessions: June 23, June 24, July 18, and July 19, 2017.

Motion:
Motion whether or not to approve the Minutes as printed.
6.

Minutes of the meeting of July 24, 2017.

Motion:
Motion whether or not to approve the Minutes as printed.
Documents:
  1. Minutes 072417.pdf
7.

Update Rock Island by Mayor Thoms.

8.

Announcement of the 2017 Rock Island Citizen of the Year Winners.

9.

Proclamation declaring August 13 through August 19, 2017 as Rock Island Clown Appreciation Week.

10.

An Ordinance authorizing the issuance of two series of unlimited tax General Obligation Bonds, Series 2017A for the financing of roadway improvement projects at an estimated cost of $2,500,000 and refunding of all or a portion of the outstanding General Obligation Bonds, Series 2008A and 2009B and Series 2017B for the refunding of all or a portion of the outstanding General Obligation Bonds, Series 2008B and 2009A.

Note: A second reading will be held on Monday, August 28, 2017 for final consideration.
Motion:
Motion whether or not to consider the ordinance.
RC
Roll Call vote is needed.
11.

Claims

a.

Report from the Public Works Department regarding payment #1 in the amount of $38,204.00 to Greenspace Associates of Davenport, IA for the 2017 Sod Replacement Program.

b.

Report from the Public Works Department regarding payment #2 in the amount of $140,905.75 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for the 2017 Sidewalk and Pavement Patching Program.

Motion:
Motion whether or not to accept the reports and authorize payments for Claims Items a and b as recommended.
RC
Roll Call vote is needed.
12.

Claims for the weeks of July 21 through July 27 in the amount of $479,299.00, July 28 through August 3 in the amount of $357,032.67, and August 4 through August 10 in the amount of $634,484.67; and payroll for the weeks of July 17 through July 30 in the amount of $1,542,737.52.

Motion:
Motion whether or not to allow the claims and payroll.
RC
Roll Call vote is needed.
13.

ACH Payments for the month of July in the amount of $3,400,157.01.

Motion:
Motion whether or not to approve the ACH payments.
RC
Roll Call vote is needed.
14.

Purchase Card Claims for the period from June 27 through July 26, 2017 in the amount of $63,051.97.

Motion:
Motion whether or not to approve the purchase card claims.
RC
Roll Call vote is needed.
15.

Report from the Information Technology Department regarding bids for the installation of ten (10) security cameras in and around the area of Glenhurst Court, recommending the bid be awarded to Tri-City Electric Co. of Davenport, IA in the amount of $37,055.00.

Motion:
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
16.

Report from the Information Technology Department regarding an agreement renewal with Rock Island County for the lease of City fiber optic infrastructure.

Motion:
Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
17.

Report from the Community and Economic Development Department regarding the sale of City-owned property at the northwest corner of IL 92 and Andalusia Road to Casey's Retail Company for $50,000.00.

Motion:
Motion whether or not to approve the purchase agreement as recommended; authorize the City Manager to execute the contract documents; and consider, suspend the rules, and pass the ordinance.
RC
Roll Call vote is needed.
18.

Report from the Community and Economic Development Department regarding an incentive agreement and purchase agreement with Rock Island Coffee for the purchase of City-owned property at 2711 18th Avenue for the appraised price of $5,500.00.

Motion:
Motion whether or not to approve the incentive agreement and the sale of property as recommended and authorize the City Manager to execute the contract documents, subject to minor attorney modifications.
RC
Roll Call vote is needed.
19.

Report from the Community and Economic Development Department regarding a development agreement with Saratoga Capital LLC for the development of the property commonly known as the VanDerGinst / Riverview Lofts / Best Building.

Motion:
Motion whether or not to approve the development agreement as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
20.

Report from the Community and Economic Development Department regarding a pilot program and agreement with the Illinois Department of Revenue for City Inspection staff to conduct LC-13 Liquor Compliance Field Inspections.

Motion:
Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.
RC
Roll Call vote is needed.
21.

Report from the Police Department regarding a Memorandum of Understanding with Rock Island County and the City of Moline for a 2017 Justice Assistance Grant application.

Motion:
Motion whether or not to approve the Memorandum of Understanding as recommended and authorize City officials to execute the agreement.
RC
Roll Call vote is needed.
22.

Report from the Finance Department regarding an adjustment to the CY 2017 Budget, recommending increasing the Community Development Block Grant Fund budget by $43,000.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
23.

Report from the Finance Department regarding an adjustment to the CY 2017 Budget increasing the Columbia TIF #5 Fund by $15,000.00.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
24.

Report from the Finance Department regarding an adjustment to the CY 2017 Budget, recommending increasing the Community Economic Development Fund by $3,070.40 through a transfer from the Gaming Fund.

Motion:
Motion whether or not to approve the budget adjustment as recommended.
RC
Roll Call vote is needed.
25.

Report from the Finance Department regarding an adjustment to the CY 2017 Budget, recommending increasing the Wastewater Operation & Maintenance Fund by $1,466,348.61; the Solid Waste Fund by $6,718.92; the Fleet Services Fund by $125,545.86; and the Park & Recreation Fund by $47,192.83.

Motion:
Motion whether or not to approve the budget adjustments as recommended.
RC
Roll Call vote is needed.
26.

Report from the Community and Economic Development Department regarding a policy change for the 2018 Gaming Grant Funds reducing the maximum amount request from $10,000.00 to $8,000.00.

Motion:
Motion whether or not to approve the policy change as recommended.
RC
Roll Call vote is needed.
27.

Report from the Community and Economic Development Department regarding the establishment of a revenue account by the City Finance Department designated for the Arts Advisory Committee.

Motion:
Motion whether or not to approve the request as recommended.
RC
Roll Call vote is needed.
28.

Report from the Community and Economic Development Department regarding the creation of a Rock Island Public Art Maintenance Policy.

Motion:
Motion whether or not to accept the Rock Island Public Art Maintenance Policy.
RC
Roll Call vote is needed.
29.

Report from the Public Works Department regarding the surplus of vehicles and equipment, recommending that the items be declared as surplus.

Motion:
Motion whether or not to approve the request as recommended, refer to the City Attorney for an ordinance, and authorize staff to dispose of the items in a manner that will be advantageous to the City.
RC
Roll Call vote is needed.
30.

Report from the Public Works Department regarding a request to disband the Water Resources Advisory Committee.

Motion:
Motion whether or not to approve the request as recommended and authorize the City Attorney to process the necessary paperwork.
31.

Report from the Fire Department regarding a request from the Rock Island Firefighters Association, IAFF Local 26, to utilize the intersection of 30th Street and 18th Avenue on Friday, September 1st from 3:00 p.m. to 7:00 p.m., Saturday, September 2nd and Sunday, September 3rd from 10:00 a.m. to 1:00 p.m. for their annual Muscular Dystrophy Association "Fill the Boot" fundraising campaign.

Motion:
Motion whether or not to approve the request as recommended.
32.

Report from the Traffic Engineering Committee regarding a request for the installation of a handicapped parking space at 2735 8 1/2 Avenue.

Motion:
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
33.

Report from the Mayor regarding Reappointments and Appointments to the Water Pollution Control Board, the Stormwater Board of Appeals, the Ethics Commission, and the Human Rights Commission.

Motion:
Motion whether or not to approve the reappointments and appointments as recommended.
34.

Report from the City Clerk regarding an Activity Permit application for the St. Patrick's Day Parade to be held on Saturday, March 17, 2018 beginning at 11:30 a.m. and a Resolution authorizing the use of a portion of 15th Street from 2nd Avenue to the Centennial Bridge.

Motion:
Motion whether or not to approve the event as recommended and adopt the resolution.
RC
Roll Call vote is needed.
35.

Report from the City Clerk regarding an Activity Permit application from the Cornbelt Running Club to hold their 29th annual Nancy Kapheim Memorial Classic 5K and 10K Run on Sunday, October 1, 2017 beginning at 8:00 a.m.

Motion:
Motion whether or not to approve the event as recommended.
36.

Street Closing and Sound Amplification Requests

a.

Report from the City Clerk regarding a request for Sound Amplification from Augustana College for a concert to be held on Saturday, August 19, 2017 from 9:00 p.m. to 10:30 p.m. in the campus Lower Quad at 3435 9 1/2 Street.

b.

Report from the City Clerk regarding a request for a street closing at 9th Street between 6th Avenue and 7th Avenue; along with a sound amplification permit for the Rock Island County NAACP Community Day Celebration and Resource Fair to be held on Saturday, September 9, 2017 from noon to 4:00 p.m. at the Martin Luther King Center at 630 9th Street.

c.

Report from the City Clerk regarding a request from Matt Stoefen for a street closing of 22nd Street between 16th Avenue and 17th Avenue for the Highland Park Historic Neighborhood Association Block Party to be held on Sunday, September 24, 2017 from 3:00 p.m. to 6:00 p.m.

d.

Report from the City Clerk regarding a request from Breanna Harris for a street closing of 8th Street between 6th Avenue and 7th Avenue for a birthday party to be held on Saturday, October 7, 2017 from 7:00 a.m. to 7:00 p.m.

Motion:
Motion whether or not to approve the requests as recommended for items a through d.
37.

Other Business

38.

Motion to adjourn.

Adjourn to 6:45 p.m., Monday, August 28, 2017.



This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.